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General
Refund and Withdrawal Information
General Information: The University is a State of
Texas Institution of Higher Education and refunds are
issued in accordance with the State of Texas Higher
Education Code, Section 54.006. Refund exceptions are
considered only in documented cases of medical
emergency, military duty, natural or national emergency,
and university error. Refunds will first be applied to
outstanding obligations. Loan processing fees,
installment service charges and late fees are generally
not refundable unless due to University error. Credit
balances must be requested through the VIP System. All
refunds will be processed and mailed to the student's
address of record. Students receiving financial aid are
advised to contact the Office of Financial Aid prior to
making schedule changes in enrollment status. Student
services and privileges, including library services, use
of computer labs and parking terminate when a student
cancels registration or withdraws from the University.
Stopping payment on a check used to pay tuition and fees
is not official notice of cancellation, withdrawal or
dropping of courses and will not release the student
from their financial obligation for those courses.
Students are responsible for meeting the requirements
and course prerequisites indicated before enrolling.
Unmet course requirements are insufficient grounds for a
refund of tuition and fees if the drop or withdrawal
date was after the refund deadline.
The following refund schedules apply to all courses,
including online courses, regardless of the actual
course start date. In determining refund calculations,
it is important to remember that the official first
class day may be different from the actual start date of
a particular course.
Cancellation: If a student officially cancels
registration prior to the first official class
day, as indicated in the class schedule, 100% of tuition
and mandatory fees will be refunded.
Dropped Courses: Students who officially drop a
course within the first 12 official class days of
a fall or spring semester or the first 4 official
class days of a summer session will receive a 100%
refund of the tuition and fees charged for the
dropped courses provided they are still enrolled in
other credit courses at UHV.
Withdrawals: The University will refund a percentage
of the tuition and required fees to students withdrawing
from all classes at the institution according to the
schedules that follow. Class days, including Saturdays
during the fall and spring semesters, are counted from
the first official day of classes as indicated in
the class schedule. Remaining balances become payable
immediately.
Fall
and Spring Refund Schedule:
Prior to the first official class day 100%
During the first five class days 80%
During the second five class days 70%
During the third five class days 50%
During the fourth five class days 25%
After the fourth five class days No Refund
Five and Ten Week Summer Term Refund Schedule:
Prior to the first official class day 100%
During the first, second or third class day 80%
During the fourth, fifth or sixth class day 50%
Seventh class day and thereafter No Refund
Tuition Rebate for Certain Undergraduates (as set
by the Texas Higher Education Coordinating Board):
Tuition rebates to a maximum of $1,000 are available for
qualified students who have attempted no more than three
hours in excess of the minimum number of semester credit
hours required to complete the degree as defined by the
catalog under which they were graduated.
Qualified students must apply for the rebate at the time
they apply for graduation. For further information,
email UHV Office of Admissions and Records at
admissions@uhv.edu
or call 361-570-4110.
Financial
Aid Adjustments and Refunds
Financial
Aid awards are based on the anticipated number of hours indicated on the
student’s financial aid applications.
Students who register for fewer than the anticipated hours or change
their enrollment status through the
12th class day
(4th
class day for summer sessions) for the semester will have their award adjusted
for their new enrollment status and may be responsible for payment of a
portion of their tuition and fees.
AFTER the 12th
class day (4th class day for summer
sessions), financial aid will not be adjusted for students who reduce their
course load.
AFTER the 12th class day, financial aid will not be increased
for students who increase their course loads. Dropped
courses will affect a student’s satisfactory academic progress.
Students withdrawing on or before completing
60% of the semester will
have the Return of Title IV funds calculation computed.
See the
UHV
Catalog for details or contact the Office of Financial Aid
(University West Building) personnel for more information prior to withdrawing.
You
have the right to cancel all or a portion of the loan(s) by
contacting our office within 14 days of the date
the student was notified of his/her loan
disbursement. The funds will be returned to your lender by either
electronic funds transfer (EFT) or check.
Financial Aid
Revision Procedures Prior to the 13th Class Day
(5th class day for summer sessions)
Financial aid awards are based on the number of hours the student is enrolled for on the
day of disbursement. Financial aid eligibility will be reviewed between the 1st
through 12th class day (4th class day for summer sessions). If a student adds or drops courses, all financial aid
awards will be reevaluated.
WITHDRAWALS
PRIOR TO THE 1ST CLASS DAY
If a student withdraws prior to
the 1st class day, 100% percent of his or her grant(s) and scholarship(s)
disbursed to the student account will be returned to the fund(s). If the
student received a refund check, the student is responsible for returning 100%
of the grant and scholarship refund amount to the school.
UHV will return 100% of the loan
funds used to pay tuition and fees to the lender. The student's
lender will be notified of the student's
withdrawal. The lender will notify the student that the total amount of loan
funds disbursed have gone into immediate repayment status. If not repaid to the
lender in a timely manner, usually 30 days, the lender may put the loan in a
defaulted status. The student is responsible for returning to the lender the
loan funds that UHV disbursed to the student in the form of a refund check.
Financial aid adjustments may
result in the student repaying a portion of any financial aid received.
CHANGE IN COURSE LOAD BETWEEN THE 1ST AND 12TH CLASS DAY
MAINTAINING AT LEAST HALF‑TIME ENROLLMENT STATUS
(4th class day for
summer
sessions)
Grants and scholarships will be
reviewed between the 1st through 12th class day
(4th class day for summer sessions). If a student adds or drops
courses, grants and scholarships will be reevaluated. Downward financial aid adjustments may result in the student repaying a portion
of any financial aid received. The tuition refund may be returned to the state
or institutional fund(s). Courses dropped after the 12th class day
(4th class day for summer sessions) will not
cause a reevaluation of aid awarded.
If the Stafford loan funds have
been disbursed to the student who has reduced their hours, the loan
will not be adjusted. Although, the student's
enrollment adjustment may cause an overaward. If the student has other forms of
aid, the awards may be reduced or canceled to reduce or eliminate the overaward
situation. Second disbursements may be adjusted as well, if applicable.
Pending fund availability, some
financial aid awards will be increased if the student added additional courses. Dropped courses will be taken into consideration during the review of the
student's satisfactory academic progress.
DROPPING BELOW HALF‑TIME PRIOR TO THE 13TH CLASS DAY
(5th class
day for summer sessions)
The student's
lender will be notified of the student's
enrollment status change which will cause his or her grace period to begin. The
student borrowers second loan disbursement will be canceled, if applicable.
All grant and scholarship awards
will be adjusted accordingly which may result in the student
repaying a portion
of any financial aid disbursed in the form of a refund check.
If the Stafford loan funds have
been disbursed to the student who has reduced their hours, the loan
will not be adjusted. Although, the student's
enrollment adjustment may cause an overaward. If the student has other forms of
aid, the awards may be reduced or canceled to reduce or eliminate the overaward
situation. Second disbursements may be adjusted as well, if applicable.
The student must pay UHV for
tuition and fees, if applicable, for continued enrollment in courses in a less
than half‑time status.
WITHDRAWALS BETWEEN THE 1ST AND 13TH CLASS DAYS
(5th class
day for
summer
sessions)
Students who withdraw
prior to the 13th class day (5th class day for summer
sessions) will have the Return to
Title IV calculation computed for all Federal aid disbursed. A portion of the
student's federal aid will be adjusted downward which
may result in the student repaying a portion of federal aid disbursed.
One hundred percent of all
institutional and state financial aid will be returned to the funds. Financial
aid adjustments may result in the student repaying a portion of any financial
aid disbursed.
WITHDRAWALS FOR STUDENTS WITH TUITION AND FEE
AWARDS THROUGH THE 20TH CLASS DAY (6th
Class Day for Summer Sessions)
Students who withdraw
prior to the 21st class day (7th
class
day for summer sessions) may have their tuition
and fee scholarship adjusted to
equal the student's recalculated tuition
and fee bill. A debit for the difference will be applied
to the student's account so
funds can be returned to the fund.
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