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University of Houton-Victoria

Financial Aid Links

Cash Course 

Financial Aid
Priority Deadlines: 

 Fall - March 15

Spring - October 15

Summer - March 15

First Possible Disbursement Dates:

Spring 2013 - January 6, 2014

Spring 1st 8 week - January 6, 2014

Spring 2nd 8 week - March 17, 2014

Summer 2013 - May 287, 2014

Summer 1st 5 week - May 27, 2014

Summer 2nd 5 week - July 7, 2014

Disbursements occur Mondays, Wednesdays and Thursdays.

All documentation must be completed prior to disbursement.

Consumer Information


Quick Links

Administration & Finance

  • Drug-free workplace statement

Athletic Office

  • Report on athletic program participation rates and financial support data
  • Report on completion or graduation rate and transfer-out rate of student athletes

Student Billing and Card Services

  • Refund Policy

Campus Safety & Risk

  • Annual Security Report
  • Crime Log
  • Emergency Notification
  • Emergency response and evacuation procedures
  • Fire Log
  • Fire safety report
  • Missing student notification
  • Missing student notification policies and procedures
  • Registered sex offenders information
  • Timely Warning
  • Drug and Alcohol Abuse Prevention Program Information

Career Services

  • Job Placement Rates

Disability Services

  • Services and facilities for students with disabilities

Financial Aid

  • Available financial aid
  • Verification requirements
  • Teacher Education Assistance for College and Higher Education (TEACH) Grant exit counseling
  • TEACH Grant subsequent counseling
  • TEACH Grant initial counseling
  • Student Loan Information Published by ED
  • State Grant Assistance
  • Rights and Responsibilities of financial aid recipients
  • Return of Title IV requirements
  • Reimbursements for service on advisory boards
  • Private education loan disclosures if provide information about a private education loan from a lender to a prospective borrower
  • Private education loan disclosures if preferred lender arrangement exists
  • Preferred lender list and disclosures
  • Preferred lender arrangement annual report
  • Personnel responsible for providing consumer information
  • Notice to enrolled students of the availability of consumer information
  • Notice of Availability of institutional and financial aid information
  • National Student Loan Data System information
  • Lender Assistance in preparing educational counseling, financial literacy, or debt management materials
  • Federal Student Aid Penalties for Drug violations
  • Institutional and financial aid
  • Cost of attending the institution
  • Direct loan model disclosure form
  • Education loan disclosures if preferred lender arrangement exists
  • Entrance Counseling - Direct Loans
  • Exit Counseling - Title IV loan programs
  • Code of Conduct if participate in Title IV loan programs
  • Code of Conduct if preferred lender arrangement
  • College Navigator Website and Net Price Calculator
  • Contact Information for assistance in obtaining institutional and financial aid
  • Refund Policy

Information Technology

  • Copyright Infringement and peer-to-peer file sharing Policies and Sanctions

Institutional Research

  • Placement in employment information of degree or certificate program graduates
  • Completion or graduation rate, retention rate, and transfer-out rate of full-time undergraduates
  • Diversity of student body
  • Graduate or professional education of graduates from institution's 4-year degree programs
  • Retention rate reported to IPEDS
  • Types of Graduate and Professional Education in which the Institution's graduates enroll

Provost Office

  • Gainful Employment Report
  • Foreign Gifts or Contracts with more than $250,000 within a calendar year
  • Accreditation and licensing of the institution
  • State Authorization
  • Academic programs, facilities, and instructional personnel

Registrar

  • Course Schedule information
  • FERPA Rights
  • Official withdrawal procedures
  • Textbook cost savings programs
  • Textbook pricing information
  • Transfer credit policies and Articulation Agreements

Student Services

  • Outcome of institutional disciplinary proceedings against alleged perpetrator of a crime of violence or non-forcible sex offense
  • Vaccination Policies

University Advancement or Provost Office

  • Foreign Gifts or Contracts with more than $250,000 within a calendar year


Administration & Finance

Disclosure: Drug-free workplace statement
Discloser Recipients: Employees
When Disclosure must be made: Annually
Location: UHV Administrative Policies and Procedures, Index C: Human Resources, Office of the Vice President for Administration and Finance website http://www.uhv.edu/fin/policy/C/c-19.aspx

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Athletic Office

Disclosure: Report on athletic program participation rates and financial support data
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Report must be made available annually no later than 10/15. Enrolled and prospective students and the public: Upon request. ED: within 15 days of making report available to enrolled and prospective students and the public
Location: UHV Athletic Director's Office (3302 N Ben Wilson), Athletics Website, U.S. Department of Education Equity in Athletics Website (http://ope.ed.gov/athletics).

Disclosure: Report on completion or graduation rate and transfer-out rate of student athletes
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: When offering athletically-related financial aid unless disclosure waiver applies based on institution's membership in NCAA ED: Annually by 7/1
Location: 3302 N Ben Wilson, Athletic Office

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Student Billing and Card Services

Disclosure: Tuition and Fee Charges
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: Student Billing and Card Services
Student Handbook 2013-14 page 50
2013-14 UHV Catalog, pgs 59

Disclosure: Refund Policy
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: Student Billing and Card Services
2013-14 UHV Catalog, pgs 66

 

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Campus Safety & Risk

Disclosure: Annual security report
Discloser Recipients: Enrolled and prospective students, current and prospective employees, and ED
When Disclosure must be made: Enrolled students and current employees: Annually by October 1. Prospective students and employees: Upon request ED: Date ED specifies in annual letter to institution's president or CEO
Location:UHV Campus Crime & Security Report, Business Services website
Business Service Department Safety Office
UHV Suite 107, Room 107-E, University West

Disclosure: Crime Log
Discloser Recipients: Anyone regardless of whether associated with UHV
When Disclosure must be made: Portion of log for most recent 60-day period: Upon request during normal business hours Portion of log older than 60 days: Within 2 business days of request
Location: Incident Reports and UHV Campus Safety Manual are on the Business Services Website
Crime Log available in the Business Services Office
Business Services Department Safety Office
UHV Suite 107, Room 107-E, University West

Disclosure: Emergency Notification
Discloser Recipients: Campus Community
When Disclosure must be made: If immediate threat to the health or safety of students or employees occurring on campus must provide adequate follow-up information as needed
Location: UHV Campus Safety Manual
Campus Crime and Security Report, pg 5
Business Service Department Safety Office
UHV Suite 107, Room 107-E, University West

Disclosure: Emergency response and evacuation procedures
Discloser Recipients: Enrolled and prospective students, current and prospective employees, and ED
When Disclosure must be made: Enrolled students and current employees: Annually by October 1 Prospective students and employees: Upon request ED: Date ED specifies in annual letter to institution's president or CEO
Location: UHV Campus Safety Manual
Campus Crime and Security Report, pg 5
Business Service Department Safety Office
UHV Suite 107, Room 107-E, University West

Disclosure: Fire Log
Discloser Recipients: Anyone regardless of whether associated with UHV
When Disclosure must be made: Portion of log for most recent 60-day period: Upon request during normal business hours Portion of log older than 60 days: Within 2 business days of request
Location: UHV Campus Safety Manual

Disclosure: Fire safety report
Discloser Recipients: Enrolled and prospective students, current and prospective employees, and ED
When Disclosure must be made: Enrolled students and current employees: Annually by October 1 Prospective students and employees: Upon request ED: Date ED specifies in annual letter to institution's president or CEO
Location: UHV Campus Safety and Security Report, Business Services Website

Disclosure: Missing student notification
Discloser Recipients: Contact person if one designated, missing student's parent or guardian if student is under 18 years old and not emancipated, and local law enforcement agency with jurisdiction in the area
When Disclosure must be made: Within 24 hours of determination student is missing
Location: Campus Crime and Security Report, pg 8
UHV Administrative Policies and Procedures, D-11

Disclosure: Registered sex offenders information
Discloser Recipients: Enrolled and prospective students, current and prospective employees, and ED
When Disclosure must be made: Enrolled students and current employees: Annually by October 1. Prospective students and employees: Upon request
ED: Date ED specifies in annual letter to institution’s president or CEO
Location: Student Handbook 2013-14, pg 22
Campus Crime and Security Report, pg 12

Disclosure: Timely Warning
Discloser Recipients: Campus Community
When Disclosure must be made: Occurrence of crime reported to campus security authorities or local police agencies that institution considers to represent a threat to students and employees
Location: UHV Campus Safety Manual
Campus Crime and Security Report, pg 16

Disclosure: Drug and Alcohol Abuse Prevention Program Information
Discloser Recipients: Enrolled students, employees, ED, and the public
When Disclosure must be made: Enrolled students and employees: Annually
ED and public: Upon Request
Location: UHV Administrative Policies and Procedures, Section: Human Resources, Index C-19, Drug and Alcohol Abuse Prevention
UHV Campus Safety Manual
Campus Crime and Security Report, pg 16

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Career Services

Disclosure: Job Placement Rates
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Career Services Office
UHV Rm 133, University West
UHV Catalog, pg. 26
UHV Student Handbook 2013-2014,

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Disability Services

Disclosure: Services and facilities for students with disabilities
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: Disability Services Website
UHV Disability Services Office
UHV Room 133B, University West

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Financial Aid

Disclosure: Verification requirements
Discloser Recipients: Applicants selected for verification
When Disclosure must be made: As soon as applicants are selected for verification
Location: UHV Financial Aid Webpage

Disclosure: Teacher Education Assistance for College and Higher Education (TEACH) Grant exit counseling
Discloser Recipients: TEACH Grant recipients
When Disclosure must be made: Shortly before student ceases attendance, or within 30 days of leaving school, withdrawing from a TEACH Grant eligible program, or completing correspondence or study abroad program

Disclosure: Financial Aid Disbursement
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website
UHV Catalog, pgs 74
UHV Student Handbook, pgs 40

Disclosure: College Work Study
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Readily Available
Location: UHV Financial Aid Webpage

Disclosure: TEACH Grant subsequent counseling
Discloser Recipients: Prior TEACH Grant recipients
When Disclosure must be made: Prior to first disbursement of subsequent TEACH Grant
Location: UHV Financial Aid Website

Disclosure: TEACH Grant initial counseling
Discloser Recipients: First-time TEACH Grant recipients
When Disclosure must be made: Prior to first disbursement of first TEACH Grant
Location: UHV Financial Aid Website

Disclosure: Student Loan Conditions, Terms, and Repayment Plan Options
Discloser Recipients: All enrolled eligible student borrowers
When Disclosure must be made: Timely so borrower can apply for available state aid.
Location: Department of Education Direct Loan Website

Disclosure: State Grant Assistance
Discloser Recipients: All enrolled eligible student borrowers
When Disclosure must be made: Timely so student can apply for available state aid.
Location: UHV Financial Aid Grant Website
UHV Financial Aid Scholarship Website
UHV Catalog, pg 40
UHV Student Handbook, pgs 72

Disclosure: Rights and Responsibilities of Financial Aid Recipients
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available.
Location: UHV Financial Aid Website
MyUHV > Financial Aid > Accept/Decline Awards Tab

Disclosure: Return of Title IV requirements
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available.
Location: UHV Financial Aid Website
UHV Catalog, pgs 74-78

Disclosure: Reimbursements for Service on Advisory Boards
Discloser Recipients: ED
When Disclosure must be made: Annually At the time these materials were finalized, ED had not established a report due date or format
Location: Not Applicable now but if necessary, the report will be available in the Financial Aid Director's Office, UW 110

Disclosure: Private education loan disclosures if provide information about a private education loan from a lender to a prospective borrower
Discloser Recipients: Prospective private education loan borrower
When Disclosure must be made: When providing private education loan information from a lender so borrower can take the information into account before selecting a lender or applying for a private loan

Disclosure: Private education loan disclosures if preferred lender arrangement exists
Discloser Recipients: Enrolled and prospective students and their families
When Disclosure must be made: Annually

Disclosure: Preferred lender list and disclosures
Discloser Recipients: Enrolled students and their families
When Disclosure must be made: For any year in which a preferred lender arrangement exists with a private education loan lender, must annually compile and make available.

Disclosure: Preferred lender arrangement annual report
Discloser Recipients: ED, enrolled and prospective students and their families, and the public
When Disclosure must be made: ED: TBD
Others: Upon request

Disclosure: Personnel responsible for providing consumer information
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available.
Location: Director of Financial Aid compiles a list with locations of where the consumer information is available and then publishes it to the UHV website.

Disclosure: Notice to enrolled students of the availability of consumer information
Discloser Recipients: Enrolled students
When Disclosure must be made: Annually
Location: All students are sent an email each semester to their student email accounts. The Office of Financial Aid can make a hard-copy of the spreadsheet.

Disclosure: National Student Loan Data System information
Discloser Recipients: Education loan borrowers
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website
National Student Loan Data System
UHV Catalog, pgs 74

Disclosure: Lender Assistance in preparing educational counseling, financial literacy, or debt management materials
Discloser Recipients: Education loan borrowers
When Disclosure must be made: At time educational counseling, financial literacy, or debt materials are hosted by the Financial Aid staff.

Disclosure: Federal Student Aid Penalties for Drug violations
Discloser Recipients: Enrolled students
When Disclosure must be made: Upon Enrollment
Location: UHV Financial Aid WebPages
http://www.uhv.edu/ofa/how_to_apply.aspx
http://www.uhv.edu/ofa/scholarshipsgeneralrequirements.aspx
http://www.uhv.edu/ofa/grantseligibility.aspx
http://www.uhv.edu/ofa/loanseligibility.aspx
UHV Student Handbook, pg 35

Disclosure: Institutional and Financial Aid
Discloser Recipients:
Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website

Disclosure: Cost of attending the institution
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website
Tuition and Fee Schedule

Disclosure: Direct loan model disclosure form
Discloser Recipients: Enrolled and prospective students and their families
When Disclosure must be made: When providing information about a private education loan; otherwise must make available upon request.
Location: UHV Room 110, University West

Disclosure: Education loan disclosures if preferred lender arrangement exists
Discloser Recipients: Enrolled and prospective students and their families
When Disclosure must be made: Annually
Location: Office of Finacial Aid, UHV Room 110, University West 

Disclosure: Entrance Counseling - Direct Loans
Discloser Recipients: All "first-time" graduate PLUS borrowers and all "first-time" borrowers of Direct Subsidized and Unsubsidized Loans
When Disclosure must be made: Prior to first disbursement of loan proceeds
Location: http://www.uhv.edu/ofa/loangrantcounseling.aspx

Disclosure: Exit Counseling - Title IV loan programs
Discloser Recipients: All student borrowers of loan made under the Federal Perkins, Direct, or FFEL programs
When Disclosure must be made: Shortly before the borrower ceases at least half-time enrollment, or within 30 days of the borrower leaving school or completing correspondence or study abroad program
Location: http://www.uhv.edu/ofa/loangrantcounseling.aspx

Disclosure: Available Financial Assistance Programs Available
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website
UHV Catalog, pg 71-72
UHV Student Handbook, pg 39

Disclosure: Study Abroad Financial Aid Eligibility
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website

Disclosure: Satisfactory Academic Progress
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website

Disclosure: Code of Conduct if participate in Title IV loan programs
Discloser Recipients: All institutional employees and officers with Title IV loan responsibilities
When Disclosure must be made: Annually
Location: Financial Aid Director's Office
UHV Room 110, University West
UHV Financial Aid Website

Disclosure: Code of Conduct if preferred lender arrangement
Discloser Recipients: All employees and officers of UHV Financial Aid with responsibilities with respect to private education loans
When Disclosure must be made: Annually
Location:UHV Room 110, University West

Disclosure: College Navigator Website and Net Price Calculator
Discloser Recipients: Enrolled and prospective students and their families
When Disclosure must be made: Information must be readily available
Location: UHV Financial Aid Website
http://www.uhv.edu/ofa/
http://www.uhv.edu/underclassmen/CostAid.aspx

Disclosure: Contact Information for assistance in obtaining institutional financial aid
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Staff must be readily available
Location:UHV Financial Aid Website
UHV Catalog, pg 71

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Information Technology

Disclosure: Copyright Infringement and peer-to-peer file sharing Policies and Sanctions
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Information Technology Security Awareness Website
http://www.uhv.edu/securityawareness/copyright.aspx
UHV Information Technology Security Awareness Website
http://www.uhv.edu/securityawareness/P2P.aspx

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Institutional Research

Disclosure: Placement in employment information of degree or certificate program graduates
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Institutional Research Office
UHV Rm 271C, University West

Disclosure: Completion or graduation rate, retention rate, and transfer-out rate of full-time undergraduates
Discloser Recipients: Enrolled and prospective students and ED
When Disclosure must be made: Enrolled students: Information must be readily available Prospective students: Must make information available prior to enrolling or entering into any financial obligation with the institution ED: Annually within the timeframe specified by IPEDS for reporting data
Location: UHV 2012 Fact book, pg. 24, 37

Disclosure: Diversity of student body
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Upon request
Location: UHV 2012 Fact book, pg. 14
UHV Institutional Research Office
UHV Rm 271C, University West

Disclosure: Graduate or professional education of graduates from institution's 4-year degree programs
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Rm 271C, University West

Disclosure: Retention rate reported to IPEDS
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Enrolled students: Information must be readily available Prospective students: Must make information available prior to enrolling or entering into any financial obligation with the institution
Location: UHV 2012 Fact book, pg. 24
UHV Institutional Research Office
UHV Rm 271C, University West

Disclosure: Types of Graduate and Professional Education in which the Institution's graduates enroll
Discloser Recipients: Prospective Students
When Disclosure must be made: Before or at time of application for enrollment
Location: UHV Rm 271C, University West

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Provost Office

Disclosure: Gainful Employment Report
Discloser Recipients: All students seeking a certificate
When Disclosure must be made: Information must be readily available
Location: UHV Rm 271, University West

Disclosure: Foreign Gifts or Contracts with more than $250,000 within a calendar year
Discloser Recipients: Foreign Gifts or Contracts with more than $250,000 within a calendar year
When Disclosure must be made: Report to ED by the earlier of 1/31 or 7/31, after the receipt of the gift(s) or the contract date; must make report available for public inspection and copying during business hours
Location: Provost Office UHV Rm 271, University West

Disclosure: Accreditation and licensing of the institution
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Catalog, pages 2, 18, 149, 169 and 210

Disclosure: State Authorization
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Rm 271, University West

Disclosure: Academic programs, facilities, and instructional personnel
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Catalog, pages 8, 35-38, 10-19

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Registrar

Disclosure: Course Schedule information
Discloser Recipients: Bookstore operated by, in a contractual relationship with, or otherwise affiliated with the institution
When Disclosure must be made: Upon request
Location: UHV Catalog, Pages 5
Class Search on MyUHV website

Disclosure: FERPA Rights
Discloser Recipients: Parents of students currently in attendance or eligible students currently in attendance
When Disclosure must be made: Annually
Location: UHV Catalog, Pages 84
UHV Student Handbook, Page 14-19
UHV Office of the Registrar and Student Records
UHV Room 120, University West

Disclosure: Official withdrawal procedures
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Catalog, Pages 78-82

Disclosure: Textbook cost savings programs
Discloser Recipients: Enrolled students
When Disclosure must be made: Institution is encouraged, not required, to disseminate information

Disclosure: Textbook pricing information
Discloser Recipients: Enrolled students
When Disclosure must be made: Each academic period
Location: Browse Course Information- Victoria College Bookstore website
UHV School of Arts & Sciences website
UHV School of Business Administration website
UHV School of Education & Human Development website
UHV School of Nursing website

Disclosure: Transfer credit policies and Articulation Agreements
Discloser Recipients: Enrolled and prospective students
When Disclosure must be made: Information must be readily available
Location: UHV Catalog, Pages 93
UHV Transfer Plans
UHV Office of the Registrar and Student Records
UHV Room 120, University West
UHV Academic Advisors
Arts & Sciences, UHV Room 208E, University West
School of Business Administration, UHV Room 213, University West
School of Education & Human Development, UHV Room 222, University West
School of Nursing, UHV Room 122, University Center

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Student Services

Disclosure: Outcome of institutional disciplinary proceedings against alleged perpetrator of a crime of violence or non-forcible sex offense
Discloser Recipients: Alleged victim or next of kin if alleged victim is deceased
When Disclosure must be made: Upon written request
Location: Student Code of Conduct University Policy located in the UHV Student Handbook, pgs. 9-14
UHV Student Handbook 2013-14, pgs. 21-22, 64-65,

Disclosure: Vaccination policies
Discloser Recipients: Alleged victim or next of kin if alleged victim is deceased
When Disclosure must be made: Upon request
Location: Bacterial MeningitisUHV Student Handbook pg 67

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University Advancement or Provost Office

Disclosure: Foreign Gifts or Contracts with more than $250,000 within a calendar year
Discloser Recipients: Department of Education (ED) and the public
When Disclosure must be made: Report to ED by the earlier of 1/31 or 7/31, after the receipt of the gift(s) or the contract date; must make report available for public inspection and copying during business hours
Location: UHV Provost Office or University Advancement
Provost Office UHV Room 271, University West University Advancement UHV Room 300, University Center

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