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Using POP3 Clients to Access Your Email
In addition to providing
web-based email, the UHV email server also supports
email clients that use Post Office Protocol Version 3
(POP3). Some such email clients are Outlook, Outlook
Express, Eudora, Netscape Mail, and Internet Explorer.
This document will not provide instructions for
specific email clients; rather, it will list the basic
information necessary to configure the client of your
choice.
Account Name or Username
Your account name or username is the username that was
issued to you by Information Technology. If you are
not sure of your username, contact the Help Desk.
Password
Enter the password that corresponds to the account
above. For security reasons, it is recommended that
you not have the email client save the password.
Important Note: Passwords
expire every 160 days at which time you must change
your password. If you are using a POP3 client, you
will not be notified when your password has expired.
It will simply fail to work.
Type of Account
POP or POP3 stands for Post Office
Protocol Version 3, a standard method of copying mail
between a server and an email client.
POP Server
The POP server is mail1.uhv.edu. This may also
be referred to as the “incoming SMTP server”.
Outgoing SMTP Server
The outgoing SMTP server is also mail1.uhv.edu.
However, due to security restrictions, if you are off
campus, you must use an email client that supports
authentication. If your email client does not support
authentication, you will need to use your Internet
Service Provider’s SMTP server as your outgoing SMTP
server.
Email address
Your email address will be username@uhv.edu.
(Substitute your own username in place of “username”.)
Return address
Your return address is the same as your email address
as shown above.
Deleting Email from Server
The default setting on most POP3 clients is to delete
email from the server once it has been downloaded to
the client. If you are using Outlook or Outlook Web
Access the majority of the time to access your email
and use POP3 only occasionally, then you do not want
to delete email from the server. If you do delete
email from the server, then the next time you use
Outlook or Outlook Web Access, those messages will not
be in your Inbox.
However, if you will be using a POP3 client as your
sole means of checking your email, then your email
client should be configured to delete the email from
the server. If you download your email from the server
but never delete it from the server, you will
eventually run out of room on the server. |
