To insure the university’s computer hardware remains
consistent with current technology, the replacement of
faculty, staff, and lab computers follows a clearly
defined process. All computers are on a
three-to-four-year replacement cycle, depending on
funding from the state of Texas. Each year, one-fourth
to one-third of these computers are replaced. After
budget Deans and department heads determine which
faculty and staff are issued new computers and any
other reorganization of computer hardware within their
school or department. The Director of Information
Technology and the Academic Computing Services Manager
determine replacement of computers in labs and any
other reorganization of the remaining lab computers.
Servers are generally on a five-to-seven-year
replacement cycle, with additional servers being
purchased as the need arises.
The following Computer
Replacement Cycle Procedure explains the timetable
that is used for this process.
Computer Replacement Cycle Procedure
During the month of
December, IT will complete a full inventory of
computers at all sites.
By the first week in
January, a listing will be delivered to each school
and department showing the computers in their
school/dept and the calculation of the number of pc's
Deans and department
heads will be asked to return these lists with
corrections and comments by the end of January.
Requests for exceptions to the replacement cycle
calculations should be directed to the Provost so that
approved changes can be incorporated into the final
By the middle of
February, IT will have a corrected listing prepared
and distributed for schools and departments so that
these lists can be used in preparing for the upcoming
After the budget
hearings are complete and the budget committee
announces approved budgets, IT will incorporate new
positions into the inventory listings and prepare a
school/department list showing projected order and
delivery times for the computers in the replacement
cycle and new faculty orders.