University Of Houston-Victoria

Job Analysis Questionnaire

PURPOSE AND INSTRUCTIONS

The purpose of the Job Analysis Questionnaire is to obtain current information about a new or existing position. This questionnaire is standardized so the questions are not specific to any job. Complete this questionnaire as honestly, completely and accurately as possible. If two responses seem to fit your situation, check the response that works best. When answering the questions, imagine you are describing your job to someone just hired in your position. Base your answers on what is normal to your current job, not special projects or temporary assignment duties, unless these tasks are a regular part of your job. The questionnaire does not ask about your job performance; only what your position requires you to do.

You are encouraged to work with your supervisor in the completion of Sections A-H. Section I is reserved specifically for employee comments and will not be changed. If you have questions, please feel free to ask your supervisor or call the Human Resources Officer.

Please return this questionnaire to your supervisor.

A. EMPLOYEE DATA (PLEASE PRINT):

Your Name:        Division or College:
SS#:                   Department:            
Your Job Title:   Job Code:               
How long have you been in your current position in years and months:
Work Telephone Number:
Supervisor's Name:         Supervisor's Title:        

B. GENERAL PURPOSE OF POSITION

Indicate in one or two sentences the general purpose of the position (or why this job exists). This statement should be a general summary of the responsibilities listed in the next section.

C. SUMMARY OF RESPONSIBILITIES/DUTIES

Describe specific job responsibilities/duties, listing the most important first. Use a separate statement for each responsibility. Most positions can be described in 6-8 major responsibility areas. Combine minor or occasional duties in one last statement. Give a best estimate of average percentage of time each responsibility takes; however, do not include a duty which occupies 5% or less of your time unless it is an essential part of the job. Each statement should be brief and concise, beginning with an action verb. A list of action verbs is attached for reference but feel free to use other action verbs if they are more appropriate. The box below shows an example.

--EXAMPLE--

Percent (%)

Secretary

1. Performs a variety of typing duties including standard letters, reports and forms.

2. Takes and transcribes dictation. Composes letters and memos as directed.

3. Maintains departmental files; ensures that all records are updated and modified as necessary.

4. Answers the telephone and greets visitors.

5. Makes travel arrangements.

 

25%

25%

20%

20%

10%

LIST MOST IMPORTANT DUTIES FIRST

1.

2.

3.

4.

5.

6.

7.

8.

9.

For the remainder of the questionnaire, most of the questions require that you check the box or list information. Guidelines for completing these sections are as follows: 1) read each definition carefully before answering, 2) consider the job, notyourself, 3) answer based on the job as it currently exists, 4) select the most appropriate answer(s) for each question.

General Education & Experience

D. EDUCATION: Check the box that best indicates the minimum training/education requirements of this job. (Not necessarily your education, but the requirements for the job).

Up to 8 years of education  9 to 11 years of education 
High School Diploma or GED    Vocational/Technical/Business School
Some College/Associate's Degree Bachelor's Degree
Master's Degree Doctorate Degree  

E. EXPERIENCE

TYPE OF EXPERIENCE NEEDED: Please indicate the specific job experience needed. For example, "accounting experience in an education environment" vs. "accounting experience". Be sure that the experience stated is what is actually required by the job, not what is preferred.

Check the box which best indicates the minimum amount of experience described above. (Not necessarily your years of experience, but the requirements for the job.)

Less than 6 months 3 but less than 5 years
6 months but less than 1 year  5 but less than 7 years
1 year but less than 3 years 7 years plus

F. TYPE OF SKILLS AND/OR LICENSING/CERTIFICATION REQUIRED:

Please indicate all specific skills and/or licensing/certification required (not preferred) to do this job. For example, spreadsheet software proficiency may be a requirement for a secretarial job; journey license may be required for an electrician.

G. SUPERVISORY RESPONSIBILITIES

SUPERVISORY NATURE: What is the nature of the direct supervisory responsibility your job has? Check one answer.

No supervisory responsibility.
Work leadership of one or more employees.
Supervisor over a section of a department.
Assistant Manager over supervisors or a small department.
Manager of one department.
Manager of more than one department.
Director, through managers, of a single department.
Director, through managers, of multiple departments.
How many positions report directly to you?

None    1    2-3    4-6    7 or more

List the title(s) of employee(s) whom you directly supervise:

Title

Grade/Level

Number of Positions

Indicate the total number of employees you indirectly supervise through supervisors or managers:

None    1-5    6-10    11-20    21-50    51-100    100 +

Does this position require functional supervision of positions that do not report directly to you?

Yes    No

Please complete organization chart (in .pdf format):   Organizational Chart

H. PHYSICAL DEMANDS AND WORKING CONDITIONS

Indicate how often the following physical demands are required to perform the Essential Job Responsibilities.

C=Constantly             F=Frequently                O=Occasionally                R=Rarely
(5-8 hrs./shift)           (2-5 hrs./shift)             (Up to 2 hrs./shift)            (Does not exist as regular part of job)

Physical Demands Environmental Conditions
Standing                        Extreme Cold   
Walking                    
Extreme Heat  
Sitting                       
Temperature Changes   
Lifting                                           
Wet  
Carrying                                        
Humid    
Pushing                                        
Noise  
Pulling                                          
Vibration   
Climbing                                        
Hazards
Balancing                                      
Atmospheric Conditions 
Stooping                                        
Other (define)
Kneeling                                        
 
Crouching                                      
 
Crawling                                        
Reaching                                       
Physical Strength
Handling                                        
Little Physical Effort 
Grasping                                        
Light Work
Feeling                                           
Medium Work     
Talking                                           
Heavy Work
Hearing                                          
Very Heavy Work 
Repetitive Motions                          
Eye/Hand/Foot Coordination            

I. GENERAL EMPLOYEE COMMENTS

Because no single questionnaire can cover every part of a job, can you think of any other information that would be important in understanding your job? If so, please give us your comments below.

Employee's Signature: _____________________________  Date: _______________        

(Attach additional page(s) for clarifying comments, as necessary

After completing the JAQ, please go to the Job Reclassification Transmittal Form (in .pdf format)