University Of Houston-Victoria
Job Analysis Questionnaire
PURPOSE AND INSTRUCTIONS
The purpose of the Job Analysis Questionnaire is to obtain current information about a new or existing position. This questionnaire is standardized so the questions are not specific to any job. Complete this questionnaire as honestly, completely and accurately as possible. If two responses seem to fit your situation, check the response that works best. When answering the questions, imagine you are describing your job to someone just hired in your position. Base your answers on what is normal to your current job, not special projects or temporary assignment duties, unless these tasks are a regular part of your job. The questionnaire does not ask about your job performance; only what your position requires you to do.
You are encouraged to work with your supervisor in the completion of Sections A-H. Section I is reserved specifically for employee comments and will not be changed. If you have questions, please feel free to ask your supervisor or call the Human Resources Officer.
A. EMPLOYEE DATA (PLEASE PRINT):
B. GENERAL PURPOSE OF POSITION
Indicate in one or two sentences the general purpose of the position (or why this job exists). This statement should be a general summary of the responsibilities listed in the next section.
C. SUMMARY OF RESPONSIBILITIES/DUTIES
Describe specific job responsibilities/duties, listing the most important first. Use a separate statement for each responsibility. Most positions can be described in 6-8 major responsibility areas. Combine minor or occasional duties in one last statement. Give a best estimate of average percentage of time each responsibility takes; however, do not include a duty which occupies 5% or less of your time unless it is an essential part of the job. Each statement should be brief and concise, beginning with an action verb. A list of action verbs is attached for reference but feel free to use other action verbs if they are more appropriate. The box below shows an example.
LIST MOST IMPORTANT DUTIES FIRST
For the remainder of the questionnaire, most of the questions require that you check the box or list information. Guidelines for completing these sections are as follows: 1) read each definition carefully before answering, 2) consider the job, notyourself, 3) answer based on the job as it currently exists, 4) select the most appropriate answer(s) for each question.
General Education & Experience
D. EDUCATION: Check the box that best indicates the minimum training/education requirements of this job. (Not necessarily your education, but the requirements for the job).
TYPE OF EXPERIENCE NEEDED:Please indicate the specific job experience needed. For example, "accounting experience in an education environment" vs. "accounting experience". Be sure that the experience stated is what is actually required by the job, not what is preferred.
Check the box which best indicates the minimum amount of experience described above. (Not necessarily your years of experience, but the requirements for the job.)
F. TYPE OF SKILLS AND/OR LICENSING/CERTIFICATION REQUIRED:
Please indicate all specific skills and/or licensing/certification required (not preferred) to do this job. For example, spreadsheet software proficiency may be a requirement for a secretarial job; journey license may be required for an electrician.
G. SUPERVISORY RESPONSIBILITIES
SUPERVISORY NATURE: What is the nature of the direct supervisory responsibility your job has? Check one answer.
List the title(s) of employee(s) whom you directly supervise:
Please complete organization chart (in .pdf format): Organizational Chart
H. PHYSICAL DEMANDS AND WORKING CONDITIONS
Indicate how often the following physical demands are required to perform the Essential Job Responsibilities.
I. GENERAL EMPLOYEE COMMENTS
Because no single questionnaire can cover every part of a job, can you think of any other information that would be important in understanding your job? If so, please give us your comments below.
Employee's Signature: _____________________________ Date: _______________
(Attach additional page(s) for clarifying comments, as necessary