Administration & Finance
April 22, 2008
Meeting called to
order 1:35 P.M..
1. Wayne B. Beran,
Vice President for Admin 6. Toni Wyer, Comptroller
Finance 7. Veronica Bures, Recorder
2. Greg Fanelli,
Director, Business Services
3. Darlene Pullin,
4. Carolyn Mallory,
Financial Aid Director
5. John Ellis,
Michael Ruland, Facilities Director and Joe Ferguson,
Director of IT
- UHV Website – John Ellis
- Foreign Travel – Toni Wyer
- Financial Aid processing for summer & Fall –
- John Ellis informed the group that his
department was currently working on the website. He requested that everyone should send
any suggestions to him as this project will impact students, faculty,
staff, etc…The more ideas given, the better the development will be. He stated that his department currently
has several ideas in the works.
Wayne Beran asked if the new site would hamper those who still use
a dial up connection. John stated
nothing was being implemented with major changes that would affect dial
up. Wayne also inquired about
intranet services. John replied
that once we go to portals, we would create a separation. He stated that
the marketing department is currently developing several web pages and
they are preparing to present them to Cabinet. Carolyn Mallory suggested that the
PeopleSoft and Email sign in is clearly visible. Greg Fanelli stated that UHV should
start looking at using personal email for all because the implementation
of PIER emergency management system will have to use personal
information. An inquiry was made as
to continuing the agreement with the marketing consultant. John stated that he is looking at a
service provider to help with marketing and the agreement would probably
not be renewed. Wayne asked what
the timeline for the website might be.
John replied that the goal is to have three samples to present to Cabinet
first week in May and the tentative launch date is July 7, 2008. Wayne Beran suggested that we should
make sure the website ties into “One Stop Shop”. John again requested that anyone send
ideas they may have to improve the website to him.
Greg Fanelli mentioned that we will
be testing the PIER system starting this week.
Wayne Beran stated that clarification on the forms of communication used
during an evacuation must be made clear to each department head. Toni Wyer stated key personnel should be
notified that they can check out a laptop computer during emergency situations. She also stated that she had received notice
that the imprest account will no longer be active
with the transition to the new financial institution. Wayne Beran was curious as to what would be
used during an emergency. Greg Fanelli
stated that he did not receive notice as yet.
- Toni Wyer addressed the issues with
foreign travel. She stated that she
had worked up a packet for the School of Business but has not taken
anything to Cabinet. She would like
feedback on the procedures. She
stated that previously there was a discussion about credit cards
issuance. She informed all that UH
System has a credit card for lodging only and that UHCL uses a prepay
system. She asked Mr. Beran if UHV wanted to issue travel cards that anyone
can use. Mr. Beran stated that UHV
did not want that liability and suggested that daily rate set by the state
be used. Greg Fanelli remarked that
the School of Business is the biggest division and if the preview packet
issued to them works, it should work for all of UHV. Toni asked when the University notifies
the insurance carrier that insurance coverage is needed for a specific
traveler. Greg replied that when
the travel request is processed the University sends the name and
information to the insurance agent.
- Carolyn Mallory stated
that processing of Summer financial aid is underway. She also said that she has been talking
with Houston about how UHV wants information transferred from semester to
semester. She stated that a new
bundle should be installed on May 25, 2008 but that it would be too late
for her to start awarding for the summer semester. Greg inquired how the “One Stop Shop”
was working. Carolyn replied that
today was only the second day but all seemed to be going smooth so far.
Greg Fanelli stated that there was a meeting scheduled this
afternoon, April 22, at 3:30 P.M. to discuss the new PeopleSoft consultant
Toni Wyer said at that time they will decide the job
description and what department head would be the supervisor.
Adjourn: 3:00 P.M.