SECTION: FISCAL INDEX: B-3
SUBJECT: SERVICE DEPARTMENT BILLING
POLICY
The Finance Department has been delegated the responsibility for monthly billing of service department charges.
UHV does not have Service Centers. A service center operates to provide goods or services to other academic and administrative units within the university.
PROCEDURE
- Service department charges are those costs for using postage, long distance telephone charges, copier rental, paper, printer cartridges and VC Bookstore charges which are charged back to departmental M&O
cost centers by journal entry on a monthly basis.
- Using departments have primary responsibility for monitoring their requests for goods or services from service departments.
- Service departments are responsible for maintenance of data supporting their charges.
- Questions concerning the cost center to be charged, the amount of charges or supporting detail or the service itself should be directed to the department providing the service (such as Information Technology,
Business Services, Provost Office and others).
- It is the department's responsibility to anticipate charges that are made for the final months of the fiscal year to insure that sufficient funds are available to cover these end-of-year expenditures.
At the beginning of each fiscal year the individual departments must notify the servicing departments of any changes to cost centers to be charged.
Approved by:
Signature obtained
10/23/06
Tim Hudson, Ph.D.
Date
President
Next review date: October 2008
Origination: Finance Department