SECTION: FISCAL INDEX: B-13

SUBJECT: BAD DEBT WRITE OFF

POLICY

Writing off bad debts is a non-routine function of this institution. Only after all avenues to collect the debt have been utilized will the bad debt be removed from the books as uncollectible.

PROCEDURE

Bad debts, as determined by the UHV Comptroller, may be handled as follows:

• Under $100.00-Institution's comptroller has authority to write off any debt under $100.00.
• Over $100.00-Write-offs of bad debts of $100.00 or more must be approved by the Vice President for Administration and Finance.

In both cases the Comptroller should maintain sufficient records for an audit of bad debts written off . The annual bad debt write-off amount is to be shown in the annual financial report.

Approved by: 



Signature obtained                  2/7/03
Karen S. Haynes, Ph.D.         Date
President

Next review date: February 2005
Origination: Finance Office