Office of the Vice President for
Administration and Finance
GENERAL INDEX: H-8
WORKPLACE RECYCLING AND ENVIRONMENTAL POLICY
University has a special responsibility and role as a community leader and major
regional consumer of environmental resources, to set positive examples of
management and conservation within this area. This policy includes the
implementation of both mandatory and voluntary practices to reduce landfill
waste, further recycling, conserve energy and reduce the usage of natural
resources. Accordingly, the
university will purchase products, supplies, and services that further this
departments and schools will comply with purchasing preferences for recycled,
remanufactured, environmentally sensitive products and services and other
practices established here.
University encourages employee recommendations and suggestions to improve this
The following items are to be recycled, whenever possible (other classes of recyclables may be added if markets develop):
- White Copy Paper
- Shredded Paper
– Newspapers (Currently, magazines
cannot be recycled.)
- Telephone Directories
- Batteries (vehicle, utility cart, and smaller batteries)
Where to Recycle - Place cans, white copy paper, and newsprint in specially marked containers for each recyclable in each building. When disposing shredded paper, telephone directories, cardboard, or batteries notify Facilities Services for collection.
will be emptied by Facilities Services staff on a regular basis and delivered to
a campus holding location or a to recycling center (see below).
Individual desk side containers are to be emptied by each
employee to relieve the burden on custodial staff.
or a to recycling center (see below). Individual desk side containers are to be emptied by each employee to relieve the burden on custodial staff.
Final Disposition – Any approved recycling center within 30 miles of the campus.
Disposition of Funds
Recycling revenues, if any, are to be deposited with the UHV cashier to the Recycling Center cost center. Revenues will be used for the purchase of education materials to promote campus recycling and conservation.
room and office temperature problems to Facilities Services. Do not
adjust thermostats. Facility Services will strive to balance
temperatures between human comfort levels, energy conservation demands, and
operational considerations. The following room and office thermostat
settings are established guidelines to support energy conservation efforts.
Conditioning - No lower than 75 degrees
- No higher than 68 degrees
Turn off all unnecessary lighting in offices when not in use or when away from the office for 1 hour or more.
Employees may purchase security (night-lights) and/or plant lights for placement in offices, however, university funds shall not be used for the purchase of security or plant lights or for the purchase of replacement bulbs for these fixtures.
Upon departure each evening, custodial and security personnel will turn off lights excluding designated plant and security lamps that campus safety or employees have requested to remain lit.
Terminals and Other Electrical Appliances
Turn off computers, printers, copiers and other electrical appliances when departing for the day
Turn off any personal heaters after use. Note: University funds cannot be used for the purchase of personal heaters. Heaters that are for personal use must be approved by Facilities Services prior to operation and must meet minimum safety standards including: 1) automatic shutoff when tipped over; 2) 1000 watt maximum output; and 3) surface that is cool to touch when in operation.
Recycling Coordinator – Purchasing
Assistant, Business Services. The
Recycling Coordinator is an additional duty assignment.
In addition to regular assigned duties, the coordinator will:
- oversee campus recycling efforts;
- ensure that
recycling containers are available for collection of the various recyclables
(Primary recycling collection containers will be provided through Facilities Services.);
- review departmental requisitions for policy compliance;
- at least quarterly,
through e-mail, in-house meetings or newsletters, educate employees and
custodial services staff about waste reduction/recycling goals of the university;
- serve as the resource to departments and schools for the purchase of recycled products;
- prepare recycling
reports as required by state agencies;
initiatives to encourage recycling and reduce waste including amounts and types
of materials collected for recycling; amounts and values of recycled products
purchased and make available through the university website.
Environmental Services Coordinator – Director
of Facilities Services. The
Environmental Recycling Coordinator is an additional duty assignment.
In addition to regular assigned duties, the coordinator will:
- manage the energy management initiatives at the campus; and
- prepare annual
reports as required by federal, state, UHS or other regulatory entities
Each member of the campus community must assume personal responsibility for recycling of designated wastes and are encouraged to:
- Promote recycling among fellow employees and encourage participation;
- Empty personal desk containers in the primary containers;
- When communicating, printing or making copies:
Make double-sided copies where possible.
Before running a large number of copies, do a one-page test of copier settings.
Place unusable copies in recycle box adjacent to copier.
Don't throw in trash.
Use voice mail or e-mail whenever possible. Avoid making routine paper copies of every e-mail message. (The university server automatically backs up e-mail weekly)
If you are responsible for any publications, examine publication format and frequency. For example, send a two-sided, 8-1/2 x 11 newsletter, rather than a four-page, foldout version (cutting content accordingly).
View the reports and data on-line rather than printing out the report.
Look at the printed reports that you receive. If you do not need the
report or use only infrequently, cancel the report.
Consider publishing less often.
- Prepare note pads from available scrap paper.
Publication and Other Purchasing Practices Required of
All Employees Who Make Purchasing Decisions or Have Account Signature
- When using outside printing services, specify minimum 20% recycled-content paper, whenever possible for the job, including university letterhead, envelopes, and business cards.
- Use the recycle logo on all printed materials with recycled content. (Watermark is preferable to printed.)
purchasing new office furnishings, check with facility services for
availability of suitable surplus office furnishings.
selective when ordering products with chemicals.
Do not order more than
can be used before the expiration date or shelf life of the product.
not order aerosol containers. Use
refillable pump dispensers, if available.
copy machines with duplex copying capability, whenever possible.
(These machines can copy both sides of a sheet
UHV Sponsored Events and Daily Activities
- Encourage use of silverware, glasses and ceramic mugs for daily coffee, eating. Discourage use of Styrofoam, paper ware and disposable plastic ware.
use of single serve/pre-packaged condiments.
placement of recycling containers for aluminum cans at larger events.
Other Green Building Practices
Consider using interior plants within your personal work zone, the area of six to eight cubic feet where you spend most of your day. Research by universities, the U.S. Department of Agriculture and private corporations show that plants improve indoor air quality. Sealed energy efficient buildings have less exchange of fresh outdoor air for stale indoor air. Research indicates that plant-filled rooms contain 50-60 percent fewer airborne molds and bacteria than rooms without plants.
Local University funds (not state) may be used for the purchase of plants if approved by the supervisor. However, it is recommended that employees use personal funds to purchase plants for individual offices or work spaces. Plant maintenance is the responsibility of the individual employee.
Karen S. Haynes, Ph.D. Date
review: November 2004
Origination: Business Services