SECTION: GENERAL INDEX: A-8

SUBJECT: HANDLING DONATED CASH AND SECURITIES WHEN RECEIVED

POLICY

In order to safeguard institutional funds, all donated cash and checks should be transmitted to the Finance Department on a daily basis.

PROCEDURE

Any funds received by any office on campus are to be turned over on a daily basis to the Cashier in Finance. A memo indicating purpose, etc. should accompany the donation. A receipt will be issued by the Cashier.

In the event that securities are received by any person on campus, they should be turned over to the Finance Department as soon as it is practical.

This does not apply to endowed donations (see Donor Reports Policy).

Approved:

Signature obtained                  10/23/06
Tim Hudson, Ph.D.                 Date
President


Next review date:  October 2008
Origination: Finance Department