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In PeopleSoft Accounts Payable, there will not be a printed voucher as we have now. This will be the drastic change. Discussions are still underway how the accounts payable processes will be done.

Comments from different meetings seem to lean toward no conversion for the accounts payable system because of the complexity. That would mean all accounts payable checks would be run prior to September 1.

General Ledger

Conversion of the fiscal year 2001 general ledger was discussed. All new FRS accounts needed for FY 2001 and FY 2002 should be created by the end of May to allow conversion to PeopleSoft cost centers during that final rounds of conversion.

There is also continuing discussion how to handle position budgeting in

PeopleSoft. PeopleSoft currently does not have this function unless major modifications are created.

On April 20^th, Toni Wyer attended the third level of Train the Trainer known as Journal Creation Classes. Debbie Jozwiak will be attending the class on May 7^th.

News from Finance Office

Central Receiving

Make sure to request the Department name or account number is referenced in the ship to address. This will help in processing packages to the correct department.

Kaci Lopez, previously in Business Services, will be performing duties of Michele Wilbeck in Central Receiving while Michele is on maternity leave. Kaci can be reached by calling ext. 834.

Travel Updates

Effective March 1, 2001 the new Enterprise license and tax reimbursement fee is $1.00. All reservations should be faxed to the Rio Grande Branch (fax number 361-579-6718), if needed your reservation will be forwarded to the Navarro Branch.

Travel requests should be on file prior to dates of travel.

The Texas Mileage Guide website has been updated. Please verify your mileage before turning it in - it has probably changed!

Accounts Payable

Enterprise voucher documentation requires two copies of the approved travel request.

When dining at Johnny Carinos Country Italian Restaurant, please remember to ask for a copy of the numbered ticket used by the waitress. (This will be used as the invoice instead of the register receipt.) Please advise the cashier that we are tax exempt, too!