Page
1
From
the VP
Policies&Procedures
Computer
Services
Budget
Office
Safety
Page
2
Purchasing
New
Cellular Phone Provider
Newcomers
ProCard
PeopleSoft
Update
Page
3
PeopleSoft Cont'd
Central
Receiving
Travel
Update
Accounts
Payable
Page 4
Spotlight
Training
Payroll
Dates
New
Personnel |
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News
from Purchasing
The focus of the Purchasing
Department at this time is on PeopleSoft as we must be ready to
bring PeopleSoft up August 1, 2001. This is where I really need you
to keep in mind the August 1st deadline for year end
purchase requisitions. Work with your supervisor to turn your
requisitions in as soon as possible. In other news, I will be
traveling to Austin to take the Level II GSC Purchaser Test. As of
November 30th it will be a state requirement that
purchase orders of a state agency can only be signed by a State of
Texas Certified Purchaser. One final note, our Historically
Underutilized Businesses (HUB) percentages on the GSC Semi-annual
Report were pretty good...so, just remember to keep thinking HUB.
New
Cellular Phone Provider
Cingular Wireless has replaced GTE
as the state contract provider for cell phone service. The
transition was supposed to be transparent, but as is usually the
case, there are some glitches. You will find that Cingular is
charging taxes. We have already contacted Cingular, forwarded a Tax
Exemption Certificate and requested a correction. We are advising
that you pay the taxes (using local accounts only) and wait for a
Cingular credit. If we do not pay, phone service could be
interrupted. Your local Cingular representative is Jennifer Hartman
at Victoria Communication Services, 575-7417.
Newcomers
in Business Services
Kim Godfrey, student worker in Mail Services.
Markalise Brzozowski, temporary part-time secretary.
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ProCard
News
Questions have arisen about the
use of the ProCard for meal expenses while traveling. You can use
the ProCard for business meals when two or more individuals are
meeting; that includes business meals for two or more people while
traveling on official University business (assuming you have the
appropriate local account for those expenditures). However, you
can not use the ProCard for paying for a meal for one person. When
traveling overnight, your individual meals are reimbursed by voucher
at daily per diem rates. Remember that alcohol may not be
purchased using the ProCard.
PeopleSoft
Update
Business processes for
purchasing and accounts payable will completely change when
PeopleSoft is implemented. The target date of May 14 is set for
delivery of flowcharts and outlines of the new business processes
for using PeopleSoft. One of the changes shown during the
Administration and Finance meeting is the new cost centers
(PeopleSoft term for account number). A website has been created to
convert the FRS accounts to PeopleSoft cost centers.
For additional information on the
student administration, human resources, finance and technical side
of PeopleSoft, visit the the website at http://www.uh.edu/fast/
. The site also has information on the training, frequently asked
questions, and much more.
Purchase Order
A decision was made to move the
go-live date for PeopleSoft Purchase Order from September 1 to
August 1 to allow fiscal year 2002 purchase orders to be processed.
Continued on
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