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1
From
the VP
Policies&Procedures
Computer
Services
Systems/Network
Administrator Update
Budget
Office
Page
2
Purchasing
Business
Services Department
VIP
News
Risk
Management
ProCard
PeopleSoft
Update
Page
3
(PeopleSoft
Cont'd)
Travel
Updates
Accounts
Payable
Central
Receiving
A&F
Training
Page
4
Spotlight
News
from HR
Personnel
Changes
Training
Payroll
Dates
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(PeopleSoft
Continued)
General Ledger
During the last week in February, 14 people from UH, UHCL and
UHDTN were involved in the General Ledger User Acceptance Testing.
They were set up as teams and entered different scenarios that
pertain to the General Ledger. The results were 70% successful and
30% unsuccessful. Part of the reason for being unsuccessful was
caused by interfacing with other systems.
LaRue Ninke and Debbie Jozwiak
attended on March 9 the second session of Train the Trainer. Barbara
Duarte reminded us many times this training is based on concepts not
specific "how to."
News
from Finance Office
Travel
Updates
Effective
February 1, 2001 the new Enterprise full size rental rate is $36.00
plus $0.80 license and tax reimbursement fee. All reservations
should be faxed to the Rio Grande Branch (fax number 361-579-6718),
if needed your reservation will be forwarded to the Navarro Branch.
Thanks to everyone who attended the training session on February 13
to welcome our local Enterprise representatives.
Travel requests do not need to
wait the 30 days prior to date of travel any longer. You may submit
a travel request as long as it does not cross fiscal years when
travel reservations are made.
Accounts
Payable
Due to
prompt payment requirements, please remember to date stamp all
invoice copies. When making copies, please check the results.
Sometimes copies are too light or too dark to be legible, and
occasionally important information, such as invoice numbers and
amounts, |
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(Accounts
Payable continued)
may
be "cut off". UH Records Retention
has also requested not to highlight the original invoice because it
will cause the information to black out when filming.
Reminder:
Holiday Inn-Victoria requested that only lodging and appropriate
taxes are billed to the University. Please advise your party not
to charge meals. Your help is appreciated!
When dining at
Johnny Carinos Country Italian Restaurant, please remember to ask
for a copy of the numbered ticket used by the waitress. (This will
be used as the invoice instead of the register receipt.) Please
advise the cashier that we are tax exempt, too!
Delegated
Departmental Purchases
Please note on your delegated departmental purchase invoices the
delivery date of goods or service. You can make this note by simply
writing on the invoice "Date of Delivery: _________". This
will help with documentation backup for the delivery date on your
voucher as required for the prompt payment law.
Pro Card
Vouchers
Remember if you do not make the deadline (25th
of each month) for Bank of America Pro Card payments, you will need
to do a Journal Voucher (6X) to clear the default account. If you
have any questions, please contact Greg Fanelli at extension 820 or
Debbie Jozwiak at extension 852.
Central
Receiving
If you are
expecting a delivery of time sensitive materials, please contact
Michele at extension 834 to let her know. This will save a delay in
processing time of these packages.
A&F
Training
We
are changing the name of our training from A/P, Mail Services,
Facilities, Purchase and Travel Training to A & F Training.
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