Page 2

Temporary Personnel
Goodwin Personnel has replaced A-temps as the vendor for temporary personnel. If you need temporary personnel in your area, please contact Human Resources.

FY2001 Year-End Purchases
Well, it’s that time again. A notice will be sent to each department and school advising the time-line and procedures on FY Year-End Purchases in the near future. We are asking that you please start planning your year-end purchases early and submitting requisitions as soon as possible due to the implementation of the PeopleSoft program September 1^st, 2001. Needless to say, we will need to have as much of the usual year-end load out of the way to begin training and operating in PeopleSoft by September 1^st. We do not anticipate processing any requisitions after August 1^st, 2001. We will need everyone’s cooperation. Thank you. Janie Lewis, Purchasing Agent

Business Services Department

Before any contract is entered into, please complete a contract worksheet found at http://www.uhv.edu/
fin/forms/contractworksheet.htm After completion the Contract Worksheet will be forwarded to Greg Fanelli, Contract Administrator. Examples of contracts include consultants, professional services or any service beyond the scope of a standard Purchase Order.

The State Office of Rick Management presented the Gold Safety Award to the University of Houston-Victoria for promoting and furthering the occupational safety and health of state employees during fiscal year 2000.

VIP News

Record Enrollment
Student enrollment has increased, the current Spring 2001 semester has 1861 students enrolled. Fall 2000 enrollment peaked at 1700.

Summer Registration
Summer 2001 registration opens April 16.

Reinstatement Fee
A request for a $50 reinstatement fee, beginning Fall 2001, was submitted for cabinet approval. The fee will be assessed to students who register and fail to pay tuition charges by the 12^th class day.

Risk Management

Effective February 1, 2001 Five Star Security provides our on-site security. If you need to schedule security for a special event or any problems, call Susie Motal, Ext. 826 or Greg Fanelli, Ext. 820.

ProCard News

Remember when using your procurement card for University purchases have a tax exemption certificate with you to provide to the vendor. It is your responsibility to provide the certificate when making your purchase.

Contact Greg Fanelli at ext. 820 for information concerning ProCard or for an application, contact Susie Motal at ext 826.

PeopleSoft Update

An invitation is open for anyone to attend the weekly meetings through the end of April. Purchase requisition and purchase order work sessions are every Tuesday 1 pm - 3:30 pm. Accounts payable work sessions are every Thursday 10 am - 11:30 am.

Purchase Order
Every Tuesday the Purchasing group meets from each campus. They have been viewing the different aspects of Peoplesoft regarding requisitions and managing purchase order programs. The March 13^th meeting was the first meeting and they were able to copy a requisition into the purchase program.

Accounts Payable
During the Voucher Entry Work sessions every Thursday, Mike Glisson (UH), Harriett Vincent (UHCL), Cynthia Conner (UHDTN), Jerry Kenney (PS consultant) and Debbie Jozwiak (UHV) are meeting trying to decide how to make FINAPS fields "fit" with the PeopleSoft fields. This progress is trial by error since the State of Texas requires specific information for the prompt payment law. The March 15^th meeting was the first meeting and we were able to copy a purchase order into the accounts payable program.

In the February "Train the Trainer meeting for A/P," Barbara Duarte explained how the training manuals will be set-up. She explained each campus will be furnished with a CD-Rom with the complete training manual for the Accounts Payable system. The campus training personnel will customize the training needs for their campus. Training materials are scheduled to be developed from May through July.

Continued on page 3