Sep/Oct/Nov 03 Page 3

8.4 Upgrade:

Training:

The 8.4 upgrade is scheduled for going live for Spring 2004. And end-user training is still set for November & December. UH System is planning to initiate web training with this version.

REPORTS:

1048/49 & 50/51 will be going away with the upgrade. These are replaced by the 1074.
1074 will be converted to 8.4 sometime in November.
1063/64/65 will be replaced & the new report’s format will be consistent with the 1074.
Report.Web will be eliminated after December. (Nothing will be posted after 08/03.)

Journal Entries :

To best utilize the description field on General Ledger journal entries (one that prints on the transaction detail reports), please include as much information as possible about the entry, such as:

voucher # if it is a correction,
person’s name if a reimbursement or payroll adjustment,

Also, please remember to send a courtesy copy to any other departments that will be affected, either via email or snail mail.

UHV Training Classes

There are (3) training labs to choose from for PeopleSoft. IT department has added software to UC labs 201 & 205 in order to give us more flexibility. The training schedule for version 7.6 for the rest of 2003 is in the process of reorganization; therefore no classes are scheduled at present. There will be sessions offered on an as needed basis until training is initiated for version 8.4. Please contact Linda Turley at ext. 180, or email at turleyl@uhv.edu for further information.

Travel Tips

HOTEL AUTHORIZATION FORM

The hotel authorization form is now on the Finance Website under Travel. Just fill out the top portion send it to Tamye who will fill in the credit card number and expiration date, sign, and return it. Please include the travel request number on the top of the form. http://www.uhv.edu/fin/fin/fin_travel.htm

2004 OUT-OF-STATE MEALS/LODGING RATE

The 2004 Out-of-State Meals and Lodging Rates are now available on the web. Please use this chart when figuring out-of-state hotel lodging and meal per diem for any travel from October 1, 2003 and after. http://www.window.state.tx.us/comptrol/san/
travel/out_of_state/meal_lodge_rates.pdf

CASH DEPOSIT DELIVERY

CASH DEPOSITS -- Please do not send deposits that include cash through the inter-office mail. Please make arrangements to hand deliver any deposits that include cash to the cashier.

If you have any questions regarding these item, or any travel or cashier issue, please don't hesitate to contact Tamye. Thanks again for all your help and cooperation.