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Reinstatement Fee Debuts
A new student $50 reinstatement fee becomes effective for the Fall Semester. Previously, students who registered but did not pay by the 12th class day were not assessed any additional charges for the reinstatement. For the Fall semester, 65 students were disenrolled for failing to pay the minimum amount due in time. It is hoped that the fee will help encourage prompt payment and be more fair to those students who always pay on time.

News from Finance Office

Finance office coverage - Central Receiving - Primary - Kaci Lopez, Alternate - Susie Motal, Alternate - Sherman Poore; Travel - Primary - Brenda Bolle Alternate - LaRue Ninke; Cashiering - Primary - Brenda Bolle, Alternate - Kaci Lopez, Alternate - Melody Olsen, Alternate - Lois Lemke, Alternate - Cathy Nelson.

Travel Updates

One way rentals from Enterprise are available with no drop charge. If you are traveling out of state and do not want to pay the parking fees at the airport, you can rent a vehicle from Enterprise one way. The state contract waives the drop fee so in some cases it is less expensive.

Journal Entry/Budget Request Forms

Please discontinue the use of all Journal Entry forms; e.g. 2x, 3x, 4x, 6x. Forms to be used for PeopleSoft are now available on the University of Houston, Fast Track web site, http://www.uh.edu/fast/financial/FS-refandforms.htm for journal entry requests and budget adjustment requests.

Dates for training sessions on the completion of PSGL001, Journal Entry Request Forms and PSGL002, Budget Adjustment Request forms will be available for registration the week of September 24, 2001.

In the meantime, if you should have questions, please call Darlene Pullin, Budget Director at ext. 850 or Toni Wyer, Comptroller at ext. 815.

PeopleSoft Update

PeopleSoft Financials are up and running. It appears training for PeopleSoft Financials will be continuing in the future. Frequently asked questions will be posted to the Administration and Finance website in the near future.

Purchase Orders - Janie has been entering the purchase requisitions from the manual forms into PeopleSoft. It will be imperative that the cost center and account be correctly filled out when Janie receives the requisitions. She then copies that into the purchase order.

A few business processes in purchasing have changed. There will be no blanket orders issued.

Contracts administration will be handled the same with one exception. Once the contract is completed, a purchase requisition will be sent to Janie to process as a purchase order.

Request for new cell phones will now be processed with a purchase requisition and sent to Janie. She will issue a purchase order number that will then be referenced on the purchase voucher.

Purchase Vouchers - Employees processing vouchers have realized they will be processing more vouchers since only one invoice can be processed on a voucher. Also, everyone is realizing it is taking longer to enter a voucher. Finance is creating reference sheets for the different vouchers to help with the data entering.

Remember, vouchers need the signatures of person authorized to sign on the account. Refer to the FINFRS system screen 006 for signature authority. You will need to change the active fiscal year to 2002 on screen 882.

When processing vouchers to Cingular Wireless for existing phones, you will not be required to reference the purchase order number. You will need to request a separate check from the Schedule Payment-Dept Use panel.

When processing the Enterprise vouchers, you will notice we can not reference a travel request number. For this purpose, you will still need to provide two copies of the travel request. For those who have blanket travel requests, a suggestion is made to make multiple copies of the travel request to keep at hand to attach to the Enterprise vouchers.

Travel Vouchers - For the interim, the Excel form will still be filled out and signed. PeopleSoft entry will be exactly like the legacy system (FINAPS) with the exception of referencing the travel request number. For this purpose, we are asking for two copies of the travel request be attached as documentation.

General Ledger - The security manager at UHS is processing personnel requests for PeopleSoft access. Training will be set-up later this month.