A&F News
November/December 2001

ProCard

Page 2

Purchasing

Mail Room News

Student News from the Bursar's Office

Page 3

PeopleSoft Update

Page 4
Spotlight

VIP Calendar

Payroll Dates

New Employees

  PeopleSoft Update

Tips to Make Life Easier with PeopleSoft:

• There is now available a “Detailed Cost Center Transactions” listing that you may access for each of your PeopleSoft accounts as follows:

-- Go
-- Process Financial Information
--Process Journals
--Detailed Cost Center Transactions

• Each invoice for purchases requires that a separate voucher be processed for payment.  Instead of ordering office supplies several times a month, anticipate the office supplies required for the month  and place one order.

• Departmental personnel are encouraged not to “budget check” vouchers.  Budget checking locks in an accounting date.  After the accounting date is “locked in” no changes may be made to the voucher.  If , after auditing, in the Finance department a change is required, the original voucher must be deleted and re-entered correctly or the department must prepare a journal entry to correct.

• Vouchers must have attached legible copies of invoices. Since all UHV vouchers must be sent to UH main campus to be microfilmed, vouchers with attachments that are illegible will be returned to the department for  correction causing a delay in processing.
  

• Monthly reoccurring vouchers security charges, etc., that required a purchase order can be easily prepared by copying the purchase order information onto a voucher.  If you need help with this, please call Linda Turley, ext 859 for assistance.

• Upon completion of a PeopleSoft Journal or Budget Entry, the form must be e-mailed to the Comptroller/ Budget Director as applicable.  NEW E-MAIL ADDRESSES for Journal Entries and Budget Entries are:

 AcctJE@uhv.edu - Journal entries
BudgetJE@uhv.edu Budget Journal entries

PeopleSoft personnel, Barbara Duarte and Craig Ness are planning a visit to the UHV campus on November 29^th.  Please forward any questions/ suggestions you may have regarding PeopleSoft procedures that you would like to have answered to Linda Turley, ext 859.  We already have a long list but your questions/ suggestions are most welcome.      

Available Balance 

Carryforwards from FY01 have not been carried forward to FY02 in PeopleSoft at this time.  UHV has not received an estimated date for completion.  Departments will be notified when these balances are available.