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Purchasing
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Purchasing
Cont'd
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Purchasing
continued
If the department’s request is
considered justifiable or in the best interests of the University,
Purchasing will e-mail written approval to the department to
proceed with the order and then to follow up with a confirming
requisition.
Upon receipt of an unauthorized
confirming requisition, Purchasing will return the requisition to
the department unprocessed. Unauthorized purchases, in accordance with
UH policy are the responsibility of the individual that has acted
without proper authority.
A confirming requisition should have the following wording in the
body of the requisition so that Purchasing will not issue a duplicate
order.
"CONFIRMATION ONLY – DO NOT DUPLICATE
Confirming order placed on (DATE) by (PERSON PLACING ORDER) with
(VENDOR CONTACT), at which time prices and delivery were verified. A
copy of the Purchasing Department authorization is attached to the
back of this requisition."
ProCard
News
Click on the link below to the new
simpler version of the ProCard transaction log.
http://www.uhv.edu/fin/forms/
procardtranslog.xls
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The form is an Excel document which can be saved and updated as your
purchases occur. The form can be found in the three locations
below:
-
on the
web - Purchasing home page,
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on the
web - Forms home page - Purchasing forms, or
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on the P
drive - all UHV folder
The new log does not list an item
number, so if you make a purchase requiring a split between more than
one Cost Center or account you can list the single purchase under
several item sections as item 1a, 1b, 1c, etc.
The form includes the Cost Center Name, which is optional, if you use
the same Cost Center for all your purchases there is no need to list
the name on each entry. With the addition of the Speed Type to
the log, this will assist us in preparing vouchers. There is
only one line for description, benefit and purpose to accommodate more
entries to a single page. Please remember charges for
business meals need to list all attendees and meeting purpose, if you
require additional space you may use the next item entry and list as
"a" for a detailed description of charge. Refer to
ProCard manual for acceptable and non-acceptable purchases.
Instructions can be found in the "ALL UHV"
folder located on the P drive under PeopleSoft Cheat sheets.
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