Mar/Apr/May 03 Page 3

The May edition of the Finance Notes and News newsletter is now available through the link on the FAST Finance website, http://www.uh.edu/finance/, click on the Finance Notes and News link, or a copy has been added in PDF format to the P drive, P:\AllUHV\PeopleSoft CHEATSHEETS.

Please note that the newsletter originated on the main campus and all the procedures may not apply to UHV. Examples:

on page 3, Printing Receiving Reports is not done here;
on page 4, the Open Commitments FAQs: there are no forms for adjusting POs on this campus. If you need to make any changes, please contact the Purchasing Department;
also, the report to run for checking your open commitments is UHS_PO_REQ_
OPEN_COMMITMENTS. Please be sure to use this one as the others may not work, or may take an inordinately long time.

Budget Adjustment Requests
The tentative date for departments to start using the BARs for revenue and expense adjustments is still June 1^st. A notification will be sent out when it becomes official.

Travel Tips

When completing a travel request only one vehicle information box can be checked (personal vehicle or rental vehicle). When completing a blanket travel request where several trips will be made and a rental vehicle and personal vehicle will be taken during that period of time, you must complete two travel requests. One request should state personal vehicle and one should state rental vehicle.

The Hotel Tax Exempt Form can now be found on our UHV website under:

Administration Offices then go to "Finance" then "Travel" or

Administration Offices then go to "Forms" then "Administration & Finance forms" then "Travel forms"

or in the address bar type the follow website address: http://www.window.state.tx.us/taxinfo/
taxforms/12-302.pdf.

Also the website below is a quick way to find the State of Texas travel voucher form, Texas Mileage Guide, Out of State Meals & Lodging rates, and Travel Allowance Guide that frequently used when preparing travel reimbursements.

http://www.window.state.tx.us/comptrol/san/
travel/travel.html

For questions regarding travel policies and procedures, don't hesitate to contact Tamye Crockett.

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