March, April, May 2003 Edition
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March, April, May 2003 Edition |
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Institutional ComplianceThe Department of Business Services has been busy working with the Institutional Compliance Committee. The committee has been meeting monthly since December. The official mission of the Institutional Compliance Program is to promote and support a culture at the University which builds compliance consciousness into the daily activities of the University and encourages all employees to conduct University business with honesty and integrity. You will be hearing a lot more about Institutional Compliance in the weeks ahead! Cell Phone BillsCell phone bills will have a new stamp carrying a certification for the employee to sign acknowledging the phones charges were for official University business. The supervisor’s stamp will continue to be placed on the first sheet of all bills. Certifications are in accordance with the Policy A-16, Telephone, Cell Phone and Calling Card Guidelines. ProCardThe ProCard transaction log has been
updated and the newest version can be found on the web http://www.uhv.edu/fin/forms/procardtranslog Please note: When the cardholder and signature authority is the same person, signatures are necessary on both the cardholder certification line and the signature authority line on the transaction log. |
We are awaiting the schedule of year-end purchasing deadlines to come from the University of Houston System. As soon as these dates are released to us, they will be communicated to the schools and departments. However, start placing your year end purchases now....don't wait until the last minute. Special thanks to
all who attended our first mini-historically underutilized business
forum (HUB) during our monthly training session in March.
This was an opportunity to spotlight two local HUB vendors. Cheryl
Johnson, representing Outburst Advertising and Gypsy Cole,
representing Cole Editorial , were the HUB
vendors spotlighted. Also, during the April monthly training session, we handed out new monthly HUB reports available through PeopleSoft. This report gives a summary of HUB purchases for a specific month and also a cumulative year to date HUB percentage. There is a lot of improvement that can be made! Take a look at your monthly HUB expenditures and see how you can increase your HUB expenditures. Remember, as delegated departmental purchasers, you have a responsibility to make good faith efforts to routinely purchase from HUBS. If you have any questions about this report , please call Lydia Huber at extension 823 or Linda Turley at extension 180. You will be seeing a new face when mail is delivered. Please welcome our new mail clerk, Lacy Davis. |
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