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June, July, August 2003 Edition |
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June, July, August 2003 Edition |
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Page 1 Facilities
Services
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Some
very important closing reminders: Vouchers: After
these deadlines, vouchers will be returned to the originator.
The originator will be notified when to start processing fiscal
year 2004 vouchers.” 2
– Run
Unposted
Voucher Reports
to check for any outstanding vouchers.
It is extremely important to keep on top of these at year-end.
AP will be deleting any unposted vouchers on August 29th. Encumbrances:
Run
Open Commitment Reports to check for valid POs
and to make sure any remaining balances are legitimate.
Contact Kaci Lopez or Lydia
with any questions or
problems. Revenues:
Check
cost centers for any unbudgeted revenue.
This will need to be budgeted before year-end in order for the department to be able to spend it.
Remember, revenue will not be rolled forward next year.
And, due to the considerably shortened closing period for year
end this year (see Note below), your cost centers will need to be up to
date as much as possible in August. This will help to keep adjustments
processing during September at a minimum since there will not be much
time available to do so. The
Budget Department requests all BARs be completed by 8/25.
This includes the email (to BudgetJE) and the hardcopy (along
with the proper backup and signatures). G/L
Journals:
Journals will be due in the Finance office by 9/5 (both the email to
AcctJE, and hardcopy with proper backup & signatures). |
There
will be a calendar posted on the Finance website, sometime next week
(8/11-15), showing all of UHV’s processing deadlines.
A
notice will be sent when it is available.
Please be sure to make note of the dates that pertain to your
department. Please
contact Linda or Debbie in Finance with any questions. NOTE:
According to the UH calendar, this year’s closings have been
moved up significantly (i.e.:
August closing is scheduled for 9/5 and the 13th
month-period 998 is scheduled for 9/22).
This means that cost centers must be corrected and in order by the
second week in September.
So far, it is not required that each budget node within each cost
center be corrected, just check that the bottom line in each cost center
is positive (any negative balances need to be taken care of before the end
of the month). If
anyone needs assistance or has any questions, please contact Linda as soon
as possible at ext. 180. Centrally
Billed Transportation Services Cost
2064 – V0 May be used to pay rental car expenses or to reimburse personal mileage (at the State of Texas Mileage Guide rate or personal vehicle mileage form) for UHV business related travel by faculty/staff for the following:
Travel expenses pertaining to conferences, seminars, training sessions, and etc. that are not convened on any of the UH System campuses should be reimbursed from the individual department’s maintenance and operation (M&O) cost center. It is recognized that exceptions are necessary from time
to time and these should be cleared, in advance if possible, through the
Finance Office. |
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