Page
1
From
the VP
Information
Technology
Newcomers
Safety
Page
2
Purchasing
ProCard
News
PeopleSoft
Update
Page
3
Finance Office
Travel
Update
Central
Receiving
Accounts
Payable
Page 4
Spotlight
VIP
Calendar
Payroll
Dates
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|
News
from Finance Office
Finance office coverage -
Central Receiving - Primary - Kaci Lopez, Alternate - Susie Motal,
Alternate - Sherman Poore; Travel - Primary - Lydia Huber, Alternate
- LaRue Ninke; Cashiering - Primary - Lydia Huber, Alternate - Kaci
Lopez, Alternate - Melody Olsen, Alternate - Lois Lemke, Alternate -
Cathy Nelson.
Travel
Updates
Travel
requests should be on file prior to dates of travel.
Mileage to
Cinco Ranch is the same as mileage to Katy, Texas - 111.5 miles.
Travel
voucher forms need to include an legal descriptive text on the back
of page one that includes a benefit/purpose statement.
Central
Receiving
Make sure
to request the Department name or account number is referenced in
the ship to address. This will help in processing packages to the
correct department.
We are
changing the name of our training from A/P, Mail Services,
Facilities, Purchase and Travel Training to A & F Training.
Accounts
Payable
In
September 1999, Cabinet asked the Finance Department to communicate
voucher errors to the department instead of returning vouchers.
Finance has been making copies of the corrected vouchers and
returning |
|
to
departments. Finance currently has discontinued this procedure
because of the time it takes to make copies. Finance will also ask
Cabinet to require mandatory training in PeopleSoft voucher
creation.
50% of all
vouchers received by the Finance Department have been incorrect.
Each incorrect voucher contains at least 2 errors.
Since there
is a possibility that there will be post audits, the Finance
department’s job could become a problem solver or an arbitrator
between department and vendor.
| Department
Notification of Voucher Errors |
| From
May 23 through June 24, 2001 |
|
|
| Delivery
Date |
48 |
| Invoice
Number |
42 |
| Invoice
Receive Date |
31 |
| Legal
Descriptive Text (LDT) |
29 |
| Account |
27 |
| Invoice
Date |
20 |
| Special
Handling/Enclosure |
20 |
| Payment
Due Date |
16 |
| UH
Purchasing Commodity Code |
15 |
| Purchasing
Commodity Code |
12 |
| Interest
Control/Reason Control |
10 |
| Reference
Code (P/F) |
10 |
| Description |
7 |
| Payee
Identification Number |
7 |
| Payee
Name/Address |
6 |
| Current
Document Number |
5 |
| Order
[Document] Date |
4 |
| Amount |
3 |
| Entry
Code |
2 |
|
|
| Total |
314 |
|