A&F News
January/February 2002

Information Technology 

Purchasing

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PeopleSoft Training

PeopleSoft

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PeopleSoft Continued

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Spotlight

VIP Calendar

Payroll Dates

New Employees & Changes

  PeopleSoft Continued

i  Signatures are no longer required on travel voucher coversheets.  The authorized signatures are already on the Excel Travel Forms.

ê When using the G/L Journal, please be aware of these circumstances concerning inserting extra lines:             

- only  when after completing all preceding rows (blank lines prevent proper posting of forms)

- make sure your cursor is somewhere on the last line of data before adding rows;  this will ensure proper numbering of lines (if lines are not numbered correctly, then data will not post properly).

 i  The Voucher Payment Status cheatsheet has been updated to include State information.  Check it out!

 i  The new reporting sheets have been updated to include the appropriate database to access since these are specific and run only in one place:  

Detail Cost Center Transactions must be run in Production

UGL01003 & UGL01004 must be run in Reporting

Common Errors

The most common errors found during auditing:

1. Incorrect remit-to addresses

2. Incorrect accounts - long descriptions can be found by navigating to Go, Design Chartfields, Use, Account, Description

3. Missing documentation

4. Requesting sales tax exemption when ordering from vendors

5. Enclosure request for vouchers - missing either the handling field on the Schedule Payment-Dept Use panel and/or payment comments field on the Comments panel

6. Payment comments field should only be used when requesting an enclosure or special handling by UHS Treasury

7. Scheduled due field on the Schedule Payment-Dept Use panel should be changed if noted in the voucher comments field on the Comments panel  

8. Credit memos should be processed through the Adjustment menu group.