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December, January, February 2006 Edition Page 6 |
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Accounts Payable Technical Voucher Tips When reimbursing employees, the Payment Reason Code to be used is “N-E/R” instead of “N-A/D,” which is used for students and other non-employees. The “Goods Received Date” and “Acceptance Date” must be the same dates. The date chosen for both fields is always the ending date of the service period. For example, a subscription begins October 1, 2005 and ends September 30, 2006. The “Goods Received Date” and the “Acceptance Date” will be entered as 09/30/2006. Never highlight voucher documents because filming will black-out the highlighted information. Instead, you may circle the information to draw attention to the item. Please double-check the vendor’s addresses before submitting the voucher to Finance. There are two (2) panels that MUST match: Invoice Information & Payments. |
What's new with PeopleSoft Financials? The UHV PeopleSoft Website is completed and can be found under the Finance website or url: http://www.uhv.edu/peoplesoft/. This will be a work-in-progress, so please feel free to let us know how to improve it to better meet your needs. Enjoy!! Finance Query of the Quarter…Month-end Voucher Listing: UHV_NONPOSTED_VOUCHERS_ME This is a departmental listing (that you can run to excel) of all vouchers that are in the PeopleSoft system, but not yet soft commitments (budget-checked-but-not-posted). This means that they either have not been budget-checked yet, or the budget-check came up as an error. If anything shows on this report, you are required to validate it and it must be added to the 1074’s month-end excel file, on the Soft Commitment tab. To run the report, please enter these two parameters: your department (VXXXX) Last day of desired month (mmddyy or select from icon) |
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The following is a listing of contacts that you may find useful and can be found on the UHV PeopleSoft website, under Contacts: (www.uhttp://www.uhv.edu/peoplesoft/contacts.asphv.edu) Travel Linda Syverson syversonl@uhv.edu x851Purchasing Lydia Huber huberl@uhv.edu x823 Business Services: Susie Motal motals@uhv.edu x826 ProCard, Contracts, Parking, Safety, Record Retention) Payroll, Insurance Denise Prescott prescottd@uhv.edu x803 PeopleSoft HR Karen Pantel pantelk@uhv.edu x805 Budgets Darlene Pullin pullind@uhv.edu x850 AP, Finance, PeopleSoft Security Debbie Jozwiak jozwiakd@uhv.edu x852 Computer Issues IT Help Desk x399 PeopleSoft, Financials Linda Urbish urbish@uhv.edu x180 Campus Security UHDPD x830 |
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