Dec 03_Jan&Feb_04 2003 Page 2

December 2003, January and February 2004 Edition

News from Business Services

New Employee Hired to Replace Maria Bouldin....Business Services welcomes Janet Foerster as Half-Time Secretary. Janet comes to us from Goliad ISD and is stationed at Maria's former location.

Bursar's Office

Disenrollment ratios remain steady through the new 2 zap implementation. (That's a good thing...)
The Bursar's Office received (to date) minimal complaints from students concerning the new registration & payment process. (This is a very good thing...)
Beginning Summer 2004, tuition & book loans by the web will be available. (This is supposed to be a good thing,if its a bad thing, we may not report it...)
Some Very Important Statistics (To us, at least) For the Spring semester, the Bursar's Office processed 675 students on the Installment Pay Plan; Issued 157 book loans and another 184 tuition and fee loans.

Purchasing Tidbits

ProCard use keeps growing as our needs keep expanding. At present we have issued cards to 82 staff at UH-Victoria and Sugar Land.

Some quick tips for ProCard users:

1. Keep a tax exemption form in your purse or wallet - some vendors require this to deduct the sales tax. If you need a form, call us.

2. If you encounter any problems while using your card, there is a 1-800 number on the back of your card for customer service. If a transaction fails, call to ask the reason why your transaction was not processed. Then contact Susie for further assistance.

3. The ProCard manua l is located on the web off of the Business Services homepage, click on Purchasing, then ProCard manual or visit http://www.uhv.edu/fin/purchasing/
manual/procardtoc.htm

Mail Pieces

Reminder, the U.S. Post Office, Federal Express and United Parcel Service (UPS) all have fixed schedules to follow each day:

12:00 noon - Express mail must be delivered to the Post Office or Victoria Presort by noon to go out that day. Please deliver to the mailroom (UW 114B) by 11:00 a.m.

3:15 pm - U.S. Post Office collects mail from our mailbox. Please insure your mail in our mailroom by 2:30 pm to guarantee same day processing;

3:30 pm - Federal Express picks up mail/packages. Your federal express packages must be ready by that time or they will go out the next day (unless you elect to deliver to the FedEx office in person);

4:00 p.m.-4:30 pm - UPS picks up packages for shipping. Your packages need to be ready by 4pm to make this pickup.