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Vice President News

Budget

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Purchasing 

Mail Services

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Travel

Useful Websites

Budget Rolls Forward for FY2003

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Calendar Items

Personnel Changes

Travel Tips

• When traveling out-of-state, as well as in-state, Enterprise Rental Cars must be used unless there is proper justification for using another rental car company.

• If the UHV Bank of America Hotel MasterCard is used to pay lodging costs, the original hotel receipts must be forwarded to the Travel Coordinator in Finance office as soon as the traveler returns from their trip.  A copy of the receipt can be included with the travel voucher.  If a personal credit card is used, the original receipt must be included with the travel voucher.

• Please note that the updated vehicle reservation form is on the web.  In the right hand corner is a place to put the travel request number for the trip.  The contact people have also been advised.  

• Please attach the original airline receipt to the travel voucher.  A copy of the receipt will no longer be acceptable due to auditing requirements.

  Useful Web Sites

Government Code:  http://www.capitol.state.tx.us/statutes/gvtoc.html

Education Code:  http://www.capitol.state.tx.us/statutes/edtoc.html

State of Texas Finance Web Site (includes Travel Allowance Guide, Purchase Policies and Procedures Guide, Comptroller Manual of Accounts, Accounting Policy Statements, Notices to State Agencies, State Property Accounting Policy and Procedures manual):  http://www.window.state.tx.us/comptrol/san/fm1.html

Legislative Budget Board Web Site:  http://www.lbb.state.tx.us/

Budget Rolls Forward for FY 2003

As most of you are aware, the Budget Committee decided on the roll forward option for budget closing this fiscal year.  This option rolls the funds available from prior years into the present year. However, local funds only will be rolled forward.   State funds will be handled as in the past – the remaining budget balance will be reduced to zero and encumbrances only will be rolled forward.

The process will consist of two phases as the roll forward is completed for FY 2003.  Initially the budget balances and encumbrances will be rolled from 2001 to 2002.  Then, the 2002 budget balances will be rolled forward to 2003 after completion of the 2002 year-end process.  This final phase will probably take place during the later part of November 2002.

UHV is the only campus operating with the roll forward rules.  In the middle of October, Barbara Duarte and her team at UH System successfully closed 2001 with the roll forward rules.  Therefore, as you probably have noticed on your financial reports, the budget balances and encumbrances have been rolled from 2001 to 2002.  Barbara and her team have worked very hard to accommodate our needs at UHV.  This team will be working to close 2002 for the roll forward to 2003 when the time arrives.

Hopefully, the roll forward option will accommodate reports which are simpler to use.

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