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Travel

Budget Rolls Forward for FY2003

Delegated purchasers are encouraged to utilize HUB vendors whenever they can. Everyone who purchases must show a good faith effort to give HUB vendors a fair chance.

If a HUB is used for a procurement card purchase, please make the notation “HUB” in comment section of the log.

Paper samples have been given out to test a multipurpose paper which is 30% post consumer recycled paper sold by HUB vendor Worthington Paper Company. This company has a good reputation for service and quality. They have been used as a paper vendor by several of the UH campuses and are setup in PeopleSoft.

Check out Coastal Office Products for your office furniture needs. Carol Edwards or Shad Estes contact information is in the Outlook Public Folders, All Public Folders, HUB Vendors. If you have problems locating this folder contact June Secrist, X-821.

Mail Services

Effective September 1, 2002 Business Services assumed the complete role of Mail Services and Courier. David Smith was hired for the position. As courier David will handle all mail related courier duties. Some of the courier duties include:

Picking up Record Retention boxes and moving to storage
Picking up department boxes ready for shredding – after the department has determined the material is exempt from Record Retention guidelines.

Delivering bulk mail to Victoria Presort or the Post Office

Mail Services is responsible for all mail pickup, delivery and shipping of packages – UPS, FedEX, Airborne, Express Mail. Mail Services Clerk duties include:

Picking up mail from James Moody post office – 8:30 a.m.

Sorting and delivering mail and packages to all University departments on and off campus – both morning and afternoon delivery

Processing all outgoing mail – mail picked out of postal boxes outside of Central Receiving by postal carrier at 3:15 p.m.
Prepare and process UPS ground package computer labels
Monthly – reconcile and reallocate postage to departments – summary stored in Postage folder on P drive

You may reach David Smith, X-831 or email smithdl@uhv.edu

Please Note: Kaci Lopez in Finance is responsible for receiving of packages – UPS, FedEx, etc. If you are expecting an overnight delivery and want to receive it earlier than the Mail Delivery, contact Kaci and request she call you when it is received and you may pick it up. Otherwise the package is placed in your mailbox and is delivered with the Mail; and depending when the package arrives determines if it is delivered with AM or PM mail.

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