Page
1
From
the VP
Policies&Procedures
"What's
Up"
One-Time
Funding
FY2002
Budget
Page 2
...from
Computer Services
Who
do you call?
Mail
Tidbits
No
More Long Lines...
Purchasing
American
Express
Page 3
News
from Finance
Central
Receiving
Travel
Updates
Accounts
Payable
HR
Questions
Page 4
Hr
Questions Continued
Training
VIP
Dates
Personnel
Changes
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News
from Finance Office
Office Coverage: Central
Receiving - Primary - Michele Wilbeck, Alternate - Lydia Huber,
Alternate - Melody Olsen
Travel
- Primary - Lydia Huber, Alternate -
Lois Lemke, Alternate - Michele Wilbeck.
Cashiering
- Primary -
Lydia Huber, Alternate - Michele Wilbeck, Alternate - Melody Olsen,
Alternate - Lois Lemke, Alternate - Cathy Nelson.
Central
Receiving
Remember if you
receive merchandise ordered on a purchase order it will need to be
processed through Central Receiving. Call extension 934 if you have
any questions.
Travel
Updates
Just
a little note to let everyone know--the Enterprise Rental Car contract
with General Services Commission is up for renewal. GSC sends out
requests for bids to all interested rental car agencies in the state of
Texas.
The contract is awarded to vendors every two years beginning
January1. Currently the state contracted vendors are Enterprise,
Advantage and Dollar. An update will be sent out when notification
from GSC is received as to who the new contract vendor will be for the
period of January 1, 2001 to December 31, 2002.
Accounts
Payable
Please remember to watch your dates - it is
now 2001. This |
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small error could result in a
one year interest payment.
Helpful hints:
*Check for signature authorization prior to sending vouchers to A/P for
audit.
*Attach the proper number of copies to the voucher. The original plus one
copy is need for all backup documentation. This is also applicable to
Travel Vouchers.
Delegated Departmental Order Forms:
These forms need to be filled out at the time of purchase (when ordered)
not the receipt of goods. It must be filled out completely before
attaching to the Purchase Voucher when using state funds (ledger 1).
In the works:
Procedures for contracts - Watch for upcoming training notifications.
Thanks to those who helped make the Procurement Card
Bank of America December deadline!
Frequently
Asked HR Questions
1. I am a new benefits eligible employee
at the University. When am I eligible to take vacation leave?
Although vacation hours are earned
beginning on the first day of employment, employees are not eligible to
take vacation until they have completed six months of continuous
employment with the state of Texas.
2. How many
hours of vacation does a benefits eligible employee accrue each month?
Credit for one month's vacation leave
accrual is given for each month or fraction of a month of state employment
and is posted on the first day of employment and on the first day of each
succeeding month thereafter..
See table on page 4
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