The term of office for the officers shall be one
year or until their successors are duly qualified. Incumbents
are eligible to seek reelection for one additional term.
The officers shall assume office on January 1st following
their election. Their term shall run from January 1st
until December 31st. An officer must have been a member
in good standing of the Association for at least one
semester.
Section 2. The President:
a. shall be the chief executive officer of the Association;
b. shall represent the Association as spokesperson
on matters of policy or assign responsibility for such
representation;
c. shall prepare the agenda and preside at all meetings
of the Association;
d. shall serve as ex officio member on all committees;
and
e. shall, with the approval of the Executive Committee,
appoint the parliamentarian and the members of all standing
committees.
Section 3. The Vice-President:
a. shall preside in the absence of the President;
b. shall perform other duties as delegated by the
President and/or the Executive Committee; and
c. shall assume the office of President upon death
or resignation of the President
d. shall assist Historian with preparation of newsletter
Section 4. The Treasurer:
a. shall be responsible for the safekeeping and
accounting of all funds;
b. shall provide financial reports at each Executive
Committee and Representative Assembly Meeting; and
Section 5. The Secretary:
a. shall keep accurate records of the proceedings
of general and Executive Committee meetings
Section 6. The Historian/Social Director
a. shall prepare an Association scrapbook;
b. shall write a history of the year’s work;
c. shall compile a newsletter with assistance from
the Vice President;
d. shall take pictures of Association events;
e. and shall provide/secure expert help in the above
areas.
Section 7.
In the event of a vacancy in the office of its Vice-President,
Secretary and/or Treasurer, the vacancy shall be filled
by appointment of the Executive Committee for the remainder
of the term.
ARTICLE II. Executive Committee
Section 1.
The Executive Committee shall be the executive branch
of this Association , and consist of the immediate past
president and the current officers.
Section 2.
The duties of the Executive Committee shall be:
a. to be responsible to the membership in all
matters;
b. to carry out the policies of the general
meeting;
c. to attend to the business of the Association
between general meetings;
d. to approve all members of committees;
e. to receive all reports submitted by committees;
f. to adopt the annual budget;
g. to make available all official documents
for inspection of the Association;
h. cooperate with the President in setting up
a schedule of meetings for the year;
i. act on problems that need immediate attention;
and
j. have general direction of the work of all
standing and special committees.
Section 3.
A quorum for the Executive Committee shall consist
of a majority of the members.
Section 4.
Any member of the Executive Committee who is absent
for two (2) consecutive regular meetings or a total
of three (3) meetings of the Executive Committee during
an Association year shall forfeit his/her office.
Section 5.
Meetings of the Executive Committee shall be at
a location designated by the President. The President
shall notify the Executive Committee of the change in
the location of their meeting.
Section 6.
The dates and times for Executive Committee meetings
shall be set by the Executive Committee at its first
meeting held after the November/December meeting at
which officers for the next year are elected. Additional
meetings may be called by the President.
ARTICLE III. General Meeting
Section 1.
Meetings. The Association shall hold four (4) meetings
a semester at a time and location to be determined by
the Executive Committee. Notice of all meetings shall
be posted in all buildings of the Association.
Section 2.
Special Meetings. Special meetings shall be held
at the call of the President, a majority of the Executive
Committee, or upon written request of fifty-one percent
(51%) of the members. These meetings will consider only
items specified in the call for such a meeting and shall
deal with important matters that arise between regular
meetings and that urgently require action.
Section 3.
Powers and Duties. The general assembly shall:
a. establish Association goals, objectives and
policies;
b. exercise final authority in all matters of
the Association;
c. adopt the rules and agenda governing its
meetings; and
d. enact such other measures as may be necessary
to achieve the goals and objectives of the Association
which are not in conflict with this Constitution
or the Bylaws.
ARTICLE IV. Committees
Section 1.
There shall be the following standing committee,
in addition to the Executive Committee, appointed by
the President subject to the approval of the Executive
Committee: Audit, Elections.
Section 2.
Duties. The duties of the committee, as herein provided,
shall be found in the Association Standing Rules.
Section 3.
Special committees may be established by the President
with the approval of the Executive Committee.
Section 4.
Special committees shall be established for the
purpose of accomplishing a specific task within a limited
period of time. The committee chairpersons shall be
ex officio members of the Executive Committee.
ARTICLE V. Dues
Section 1.
Members shall pay annually the current fees for
student membership in a professional organization as
well as dues of $15.00 for the Association.
ARTICLE VI. Nominations and Elections
Section 1.
Elections will be conducted under guidelines approved
by the general membership. Section 2. All
elections will be conducted using an open nomination
and a secret ballot procedure.
ARTICLE VII. Due Process
Section 1.
The Association shall guarantee that no member will
be censored, suspended or expelled without a due process
procedure which shall include an appellate procedure.
Section 2.
The Association shall guarantee that no member of
the Executive Committee shall be impeached and removed
from office without a due process procedure which shall
include an appellate procedure.
Section 3.
The general membership shall approve rules and procedures
to implement those due process guarantees.
ARTICLE VIII. Amendment Process
Section 1.
These Bylaws may be amended by a two-thirds (2/3)
vote of those present and voting at any general meeting.
Section 2.
Proposed changes in these Bylaws shall be presented
in writing to the membership at least seven days prior
to the meeting at which time they will be considered.
ARTICLE IX. Suspension Provision
Section 1.
Any provisions of these Bylaws may be suspended
by a two-thirds (2/3) vote of those present and voting
at any general meeting.
ARTICLE X. Parliamentary Authority
Section 1.
Robert’s Rules of Order Newly Revised shall be the
authority on all questions of procedure not specified
in this Constitution, Bylaws and Standing Rules.