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2011-2012 Catalog

Billing & Financial Information

Tuition and Fee Refund Information


Explanation of Tuition & Fees | Tuition & Fee Payment Information | Tuition & Fee Refund Information | General Information

The University is a State of Texas Institution of Higher Education and refunds are issued in accordance with the State of Texas Higher Education Code, Section 54.006.

Student Refund and Identification Cards
New students who are enrolling for the first time in courses at UHV will be issued a Jaguar Card. The Jaguar Card is the official UHV student ID and functions as the Library Card for all UHV students attending the Victoria campus. Additionally, once activated, the Jaguar Card will allow you to select the disbursement method of your choice for refunds, financial aid, and book loan proceeds.

You will need this card for your duration at UHV. The card is valuable and you should report any lost or recovered cards to the Bursar’s Office immediately. For more information about the Jaguar Card, please see the FAQs posted on the web at: http://www.uhv.edu/student_solutions/jaguarcard/jaguarcardfaq.pdf
(this link is also provided at the bottom of any of the UHV websites resource pages) or call 1-877-970-4848 ext #4995.

Students have a choice of three refund delivery options: direct deposit to the Jaguar Card, direct deposit to the student’s bank of choice, or have a paper check mailed to them. If the student fails to select a refund preference, a paper check will be mailed to the student within 21 days from the time the refund is processed. Refund of tuition of fees originally paid by a debit or credit card will be refunded back to the card.

Drop and withdrawals become effective the date the drop is processed online or the date the written notification is received in the Office of the Registrar and Student Records. The effective date becomes the official date of the drop or withdrawal for all matters relating to university business. The student assumes responsibility for letters requesting a drop or withdrawal that are delayed or not delivered. Student services and privileges, including library services and use of computer labs, terminate when a student withdraws from the university.

Student Responsibilities

Prior to enrolling students are responsible for ensuring they meet course requirements and prerequisites. Unmet course requirements including course prerequisites are insufficient grounds for a refund of tuition and fees. Students are advised to speak with an advisor if they have any questions regarding course prerequisites.

Course load reductions may affect financial aid eligibility. It is strongly advised that students who have been awarded financial aid speak with a Financial Aid Counselor prior to making schedule changes or completely withdrawing as eligibility may be affected.

Understand and follow withdrawal procedures. Stopping payment on a check for tuition and fees or allowing the check to be returned unpaid by the bank for any reason does not constitute official withdrawal.

Watch Refund Dates when making schedule changes or withdrawing. Once a student registers, he or she is responsible for the total charges assessed regardless if the installment plan option has been selected. Refund percentages are applied to total fees charges assessed and not the amount paid. This means if you withdraw after making your first installment payment of tuition and fees but after the 100% withdrawal refund period, a credit balance will first be applied to any outstanding amount due.

Withdrawal Refunds

Withdrawal refunds are based on the student's schedule on the effective date of the withdrawal. A student withdrawn by the University for scholastic or other reasons will receive a full refund of fees paid that semester. Reducing semester credit hours to zero is considered a withdrawal.
Withdrawals are processed for refunding beginning on the 13th class day during the Fall/Spring terms, the 5th class day during the summer term (also includes 10, 8, 5 week sessions), and the 2nd class for the mini sessions (less than 5 weeks). This means if you withdraw the first twelve class days your refund credit will NOT reflect correctly in your student account until UHV completes the withdrawal refund process.

The University will refund a percentage of the tuition and required fees charged to students who officially withdraw from all courses at the institution according to the schedules below. Class days, during the fall and spring terms, are counted from the first official class day of a term. The first official class date of the term may differ from the actual start date of a course - refer to the Important Dates and Deadlines calendar posted on the Student Solutions homepage.

Withdrawal Refunds (no longer enrolled during a term)

 

Prior to First Class Day

During the First 5 Class Days During the Second 5 Class Days  During the Third 5 Class Days During the Third 5 Class Days After the Fourth 5 Class Days
Regular Academic Session-16 Weeks  

100%

80%

70%

50%

25%

No Refund

Prior to First Class Day

During the First 3 Class Days

During the Second 3 Class Days

During the Third 3 Class Days

Five, Eight, & Ten Week Sessions

100%

80%

50%

No Refund

Prior to First Class Day

First Class Day

Second Class Day

Third Class Day

Mini Session-Less Than 5 Weeks

100%

80%

50%

No Refund

 

Dropped Course Refunds
Dropped course refunds ONLY apply when one or more classes are removed from your schedule, but you remain enrolled in at least one course. Reducing semester credit hours to zero is considered a withdrawal and withdrawal refund policies apply.

The University will refund tuition and required fees for dropped courses according to the schedules below.

Class days, during the fall and spring terms, are counted from the first official class day of a term (this date may differ from the actual start date of a course). Please refer to the Important Dates and Deadlines calendar posted on the Student Solutions homepage (http://www.uhv.edu/oar/calendar/importantDates.html).

 

Dropped Course Refunds (reduce course load but remain enrolled)
On or Before 1st Official Class Day   On or Before 4th Class Day   On or Before 12th Class Day  

Regular Academic Session-16 Weeks

N/A

N/A

100%

Five, Eight, & Ten Week Sessions

N/A

100%

N/A

Mini Session-Less Than 5 Weeks

100%

N/A

N/A

 

 

Undergraduate 6-Drop Limit:
Texas Education Code (51.907) prohibits students enrolling for the first time as a freshman during the Fall 2007 academic term or any term thereafter from dropping more than a total of six courses in their entire undergraduate career. This total includes any course a transfer student has dropped at another 2-year or 4-year Texas public college or university. This does not apply to courses dropped prior to the census date (see the Important Dates and Deadlines calendar posted on the Student Solutions homepage) or to courses for which the student receives an administrative withdrawal or if the student withdraws from the entire term or session. Please refer to our online catalog for more details www.uhv.edu

Tuition Refund Appeals
Tuition appeals are considered for medical emergency, military duty, natural or national emergency, severe economic hardship, or university error. Appeals must be submitted within the term that the tuition and fees were paid. To initiate the tuition refund appeal, students must submit the Tuition and Fee Refund Appeal Form online. Additional documentation may be required. Tuition appeals received after the deadline will not be considered. The appeal committee generally reviews appeal requests once a month.