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2011-2012 Catalog

Academic Policies

Grading System


Student Classification | Course Load | Grading System | Dean's List | Drops & Withdrawals | Graduation Under a Particular Catalog | Degree Plan | Application for Graduation | Academic Dishonesty

A Excellent superior achievement
B Good, exceeding all requirements
C Average, satisfactorily meeting all requirements
D Poor, passing
F Failing or withdrawal while doing failing work
I Incomplete
S Satisfactory
U Unsatisfactory
W Withdrawal from course

Each faculty member or instructor has his/her own grading scale for determining numeric/letter grade equivalencies.

 

Explanation of Grades

Passing grades awarded are A,B,C,D and S.  No semester hours of credit are awarded for the failing grades of  F and  U.

S and U -- The grades of   S  and  U  may be awarded in certain specified courses.

I --  The grade of I is a conditional and temporary grade given when a student is passing a course but, for reasons beyond the student’s control, has completed all but a relatively small part of the course requirements.   
Students should NOT re-register for the course to remove the Incomplete.  Instead, the student should make arrangements with the instructor of record for all requirements needed in order to complete the course.  For example, some instructors recommend or require students to attend either in person or online another term of the course (or a portion thereof) in order to remove the incomplete.  Again, students should NOT re-register in the course.  A student who is required to attend the course in a subsequent term should understand that sitting in on the course or otherwise making up the Incomplete does not count as part of the student's full-time or part-time course load.

It is the responsibility of the student to initiate the change to a permanent grade.  After successful completion of the course, the instructor of record will submit a grade change to the registrar’s office.  The instructor of record is the only person who can make such a change except in extraordinary cases.  Effective Fall 2006, the grade of “I” must be changed by fulfillment of course requirements within one year of the date awarded or it will be changed automatically to an “F” (or “U” for courses with “S/U” options), unless the instructor authorizes an extension of one term in writing to the registrar’s office.  Any grade of I not made up by the date of graduation will be treated as an F for determination of graduation requirements.

W --   The grade of W is assigned when a course is dropped after the date indicated in the Academic Calendar as the last day to drop a course without receiving a grade, but before the last day to drop a course or withdraw from the university.

Change of Final Grade
Final grades are not subject to change, except under the following conditions:

  1. The instructor’s written notification to the registrar of an error in calculating or recording a final grade. Notification is submitted through the school dean.
  2. A successful student grade appeal, in accordance with procedures described in the Student Handbook.

Note that faculty members may, at their discretion, assign an incomplete, given circumstances described above under that grade.

Grade Point Average
Four grade points are awarded for each semester hour in which the student receives an A, three grade points for each semester hour of B, two grade points for each semester hour of C, one grade point for each semester hour of D and no grade point for an F. The grade point average is the quotient (calculated to four decimal places and truncated to two places) obtained by dividing the total number of grade points earned by the number of semester hours in which a student is enrolled.  Grades of A, B, C, D, S, and U are completion grades; grades of I and W are not completion grades. Grades of S,U,I and W are not assigned grade point values and are not used in the computation of the grade point average.

For graduation requirements and undergraduate academic probation/suspension, only the last completion grade recorded for repeated courses is used in computing the cumulative grade point average for courses at UH-Victoria.  However, all courses attempted and grades earned at UHV, including repeated courses, will be included in the GPA calculation for determining undergraduate graduation with honors (see "Graduation with Honors"). 

With prior approval of the school’s dean, students may repeat courses at another college or university to raise a grade, including an “F” earned at UHV.  However, the original grade earned at UHV will remain a part of the academic record.  Courses repeated at other institutions are treated as transfer credit.  They will not be considered resident credit and will not be included in the UHV grade point average. Any grade of I not made up by the date of graduation will be treated as an F for determination of graduation requirements.

 

Academic Notice, Academic Probation, and
Suspension – Undergraduate Students

The standards below apply to all undergraduate and post-baccalaureate students enrolled, including students who entered under a previous catalog.

  1. The undergraduate student is expected to maintain at least a 2.0 cumulative grade point average for hours attempted at this institution, which is the minimum grade point average required for graduation. A student is subject to scholastic action any term or  session in which one or more semester hours is attempted. Combined sessions and/or terms are considered a unit equivalent to a term.  The cumulative grade point average is based only upon the student’s work taken at UH-Victoria for which grade point values are assigned, and includes repeated courses.
  2. Credit awarded by examination and hours earned with a grade of S are counted in determining classification but not in determining the grade point average.
  3. Grade changes: If an instructor changes a student’s grade in a course from I (incomplete) to a grade of completion (A, B, C, D, F, or S), the new grade will affect the student’s status only for future terms.  That is, the new grade will not change a student’s status retroactively but may remove a student from probation or suspension for a term (or terms) after the grade has been changed.
  4. Transient/visiting students are not subject to academic probation or suspension while transient students.  If, however, they are later admitted as regular students, the grades they earned as a transient student will be included in all calculations of their cumulative grade point average at the university.
  5. Financial aid probation/suspension is different than Academic probation and suspension.  Please refer to the Financial Aid section for more information regarding satisfactory academic progress.

Academic Notice
Freshmen students (1-29 semester credit hours) who earn less than a 2.0 grade point average in the first semester of enrollment at UH-Victoria shall be placed on academic notice.  Freshmen students on academic notice are not on academic probation and cannot be suspended.  Freshmen students on academic notice must be advised by the academic advisor in their school, or by an academic advisor in the School of Arts & Sciences if an undeclared major.  After the first semester of enrollment at UHV, freshman students are subject to regular scholastic standards for academic probation and/or suspension.

Academic Probation
Undergraduate and post-baccalaureate students are placed on academic probation if their cumulative grade point average falls below 2.0.  Students on academic probation are required to be advised by the academic advisor in their school, or by an academic advisor in the School of Arts & Sciences if an undeclared major, prior to enrolling.

Students on academic probation whose cumulative grade point average is below 2.0 but whose semester or summer session grade point average is 2.0 or higher will not be suspended at the close of that semester. The student’s status will remain “academic probation.”

Removal from Academic Probation
Students on academic probation will be removed from that status at the close of a term or summer session in which the cumulative grade point average is 2.0 or higher.

Academic Suspension
Undergraduate and post-baccalaureate students on academic probation whose semester or summer session grade point average is below 2.0 are placed on academic suspension at the close of that semester or summer session.

Readmission from Academic Suspension
Academic suspensions or enforced withdrawals from all institutions of higher education are counted in determining whether the UHV suspension is a first, second, or third suspension.  The first suspension is applicable, therefore, only to the student never previously suspended.  Students are not permitted to appeal academic suspensions and must abide by the following readmission policies.

  1. A first suspension applies to the fall or spring term, plus any intervening summer sessions, immediately following the suspension. A student would be eligible to reenroll after the suspension period.
  2. Students placed on first academic suspension at the end of a fall semester are not eligible to re-enroll until the following summer.
  3. Students placed on first academic suspension at the end of a spring semester are not eligible to re-enroll until the following spring.
  4. Students placed on first academic suspension at the end of a summer session are not eligible to re-enroll until the following spring.
  5. If suspended a second time, regardless of institution, the student may not reenroll for a period of at least one year (12 months) and must submit a petition in writing to the academic dean for readmission. Example:  Placed on second suspension after the Fall 2009 term; eligible to reenroll Spring 2011 upon successful appeal to the academic dean.
  6. If suspended a third time, regardless of institution, a student may not reenroll at UH-Victoria for a minimum of three years. Students may appeal to the Academic Council for reinstatement after the third year.  Example:  Placed on third suspension after the Fall 2008 term; eligible to appeal for reinstatement after the Fall 2011 term.