Billing and Financial Information Bursar Office University West, Suite 114 3007 N Ben Wilson, Victoria, Texas 77901 361.570.4813 Fax: 361.570.4872 Email: billing@uhv.edu   Tuition and Fees * Students are encouraged, both for course availability and ease of payment, to enroll and pay as early as possible. To avoid disenrollment for nonpayment, payment in the amount of the minimum due or greater must be received by the payment deadline published in the class schedule. Students should not attempt to adjust the amount due for schedule changes. Students who make schedule changes after a fee bill has been generated for their original registration must contact the Bursar's Office to request a new fee bill. Registration & Payment by Web or Telephone Students may register and pay online or through the Voice Information Processing (VIP) System. Students can access their student account online by logging onto the UHV website www.uhv.edu . Click on Current Students, and then Register, Pay & Check Grades. Students must then enter their student ID (social security number) and password (this is not the password used for Awards by Web or WebCT). The password length is six digits, and is originally set as the student's birth date. To access billing information, students should click on the word Billing located at the far right on the scroll bar above their name. Students can also access account and billing information through the VIP System. Phone numbers for VIP are 361-573-0000, 713-743-1431, and 800-687-3738. To access billing information, select option #5. When accessing billing information through VIP students are encouraged to use a corded phone. Touch tone entries from cordless and cell phones may not be recognized within the VIP billing system. Students who enroll at the earliest opportunity will have the added convenience of receiving a fee bill and paying by mail. It is the student's responsibility to review tuition fee bills for accuracy. Students who enroll early but do not receive a copy of their fee bill by mail must notify the Bursar's Office immediately. Students enrolling at the end of a registration period must access billing information either online or through VIP since the student will not receive a fee bill in time to ensure payment is received by the University by the published payment deadline. Acceptable Payment Methods Cash, check, money order, cashier's check, MasterCard and Visa , and all financial aid awards are acceptable methods of payment. Credit card payments are accepted online and through VIP. Payment Options The following payment options are available to students unable to pay tuition in full by the payment deadline.   Installment Pay Plan (available Fall/Spring semesters only) To select the installment pay plan option, students simply pay the minimum amount due shown on their fee bill. The remaining tuition will be billed in two equal installments due during the 5th and 10th class week. There is a $10 installment charge for each installment payment and a $12.50 late fee for each late installment payment. Tuition and Fee Loans Students may apply for a tuition and fee loan on the web or through VIP. Students will receive a loan equal to the amount of tuition and required fees for the current semester. The loan does not pay prior balances, general property deposits, late registration fees, tuition loan service charges or reinstatement fees. Loan duration is generally 90 days in fall and spring and 30 days in the summer. All tuition loans are interest free; however, a $25 loan service fee will be charged for certain loans. Loans funds are distributed from two different funds. When the first loan fund is depleted, students receiving a tuition loan from the second fund will incur a $25 loan service fee. Only one tuition loan per student per semester will be issued. Book Loans Students are eligible for a book loan if they have activated their enrollment by paying at least the minimum amount due. Book loans may be requested through VIP or online. Students receiving a book loan will be issued a check, which will be mailed to the student's address of record. Book loans are calculated in the following manner: $35 per semester credit hour with a maximum loan of $630. Loan duration is generally 30-45 days. Book loan recipients are not charged any interest or service charge. Only one book loan per student per semester will be issued. General Notes Regarding Installment Pay Plans and Loans Terms and conditions are subject to change without notice by Legislature or University action. Maximum of two loans (1 for books, 1 for tuition) per student/per semester. All loans are subject to the availability of funds. Dropping courses or withdrawing from the University does not relieve a student of the responsibility for unmet financial obligations, including installment pay plan payments and outstanding loan balances. Tuition and Fees * Undergraduate Tuition—Texas Resident: Tuition for resident undergraduate courses is $108 per semester credit hour. Graduate Tuition—Texas Resident: Tuition for resident graduate courses is $160 per semester credit hour. Undergraduate Tuition—Non-Resident/International: Tuition for undergraduate students who are non-Texas residents and citizens of any country other than the United States is $384 per semester credit hour. Graduate Tuition—Non-Resident/International: Tuition for graduate students who are non-Texas residents and citizens of any country other than the United States is $386 per semester credit hour. Student Service Fee: $15 per semester credit hour/maximum $150. A compulsory fee charged all students that provides funding for student service activities that are apart from the regularly scheduled academic functions. The fee defrays the costs of transcripts, graduation applications, student advising, career planning and placement, job fairs, student government and student organizations, student financial aid operations, student publications and other activities that benefit students. Student Teaching Fee: $15 per course/maximum $45. A course specific fee to defray costs associated with student teacher supervision. MBA Course Fee: $55 per semester credit hour for MBA courses only. Fee to offset special needs of the MBA program, including skills assessment, orientation, electronic research data bases, and software acquisitions. Library Fee: $3 per semester credit hour. This fee is assessed to all students in order to increase the Library’s ability to provide essential information resources, technology, and services. General Property Deposit: A deposit of $10 is collected from each student to help insure the institution against losses, damages and breakage in libraries and labs. The deposit is refundable by written request upon the official withdrawal or graduation of a student. Reinstatement Fee: A $50 fee charged to students requesting reinstatement of a cancelled registration for failing to pay tuition and fees by the payment due date. This non-refundable fee offsets administrative costs for reinstatements. Extended Access & Support Fee: $24 per semester credit hour. A compulsory fee charged all students to provide the support needed to ensure quality delivery of off-campus and electronically delivered instruction and services. Late Payment Fee: $25 fee charged for late payments on an Installment Pay Plan or any loan ($12.50 per installment). Students who are delinquent on their financial obligations cannot register or be issued official transcripts until university indebtedness has been paid in full. Other Fees Late Registration Fee $50 NSF/Returned Check Fee $30 Institutional Loan Service Charge $25 Thesis/Dissertation actual charges (estimate here) $10 Copyright Fee Registration $20 Examination, Advanced Standing, per course $15 * All fees are subject to change by University or Legislative action.   Schedule of Charges The Schedule of Charges reflects tuition and fees as determined by residence status and number of hours taken. Students should be aware that this is a minimum figure as late registration fees, general property deposit fees, student teaching fees, reinstatement fees, books, etc., may be applicable. Tuition and fees are subject to change without notice as necessitated by university or legislative action.   Click here to see the 2005-2006 Schedule of Charges   Tuition and Fee Refunds (Section 54.006, Texas Higher Education Code) The University is a State of Texas Institution of Higher Education and refunds are issued in accordance with the State of Texas Higher Education Code, Section 54.006. Refund exceptions are considered only by appeal for medical emergency, military duty, natural or national emergency, or university error. Refunds will first be applied to outstanding obligations. Loan service charges, installment fees and late fees are generally not refundable unless due to University error. Credit balance refunds must be requested through VIP. Refunds will be issued in accordance to a student's method of payment. In applicable cases, refund checks will be mailed to the student's address of record. Prior to enrolling students are responsible for ensuring they meet course requirements and prerequisites. Unmet course requirements including course prerequisites are insufficient grounds for a refund of tuition and fees should students drop or withdraw after refund deadlines. Students receiving financial aid must contact the Office of Financial Aid prior to making any schedule changes that may affect enrollment status and financial aid eligibility. Withdrawals Refunds: The University will refund a percentage of the tuition and required fees to students withdrawing from all courses at the institution according to the schedules below. Class days, including Saturdays during the fall and spring semesters, are counted from the first official class day of a semester. The first official class date of the semester may differ from the actual start date of a course. Upon withdrawal, any remaining balance on the student's account becomes due immediately. Fall and Spring Withdrawal Refund Schedule: Prior to the first official class day 100% During the first five class days 80% During the second five class days 70% During the third five class days 50% During the fourth five class days 25% After the fourth five class days No Refund Five and Ten Week Summer Term Withdrawal Refund Schedule: Prior to the first official class day 100% During the first three class days 80% During the second three class days 50% After the second three class days No Refund   Dropped Course Refunds: Students who officially drop a course within the first twelve official class days of a fall or spring semester or the first four official class days of a summer session will receive a 100% refund of the tuition and fees charged for the dropped courses provided they remain enrolled in other credit courses at UHV. General Information Student services and privileges, including library services, use of computer labs and parking terminate when a student cancels registration or withdraws from the University. Stopping payment on a check used to pay tuition and fees is NOT official notice of cancellation, withdrawal or dropping of courses and WILL NOT release the student from their financial obligation for those courses. Tuition Rebate for Certain Undergraduates (as set by the Texas Higher Education Coordinating Board): Tuition rebates to a maximum of $1,000 are available for qualified students who have attempted no more than 3 hours in excess of the minimum number of semester credit hours required to complete the degree as defined by the catalog under which they were graduated. Qualified students must apply for the rebate at the time they apply for graduation. For further information, email UHV Office of Admissions and Records at admissions@uhv.edu or call 361-570-4110. Policy on Financial Responsibility Students incur charges for a variety of services provided by the UH System, the University and community colleges, including bookstore, security, parking and food services. It is the expectation, as well as a condition of enrollment at the University of Houston-Victoria, that students satisfy their financial responsibilities in a timely manner. Students may be subject to one or more of the following sanctions if they are delinquent in meeting university financial obligations: Financial stops paid by means of personal check are not cleared until the personal check has cleared banking processes.  Financial stops paid by cash, money order, or credit card are lifted within 24 hours. Late payment service fees may be assessed; Financial stops will be placed preventing the release of transcripts and further enrollment at UHV or other UH campuses; Credit and grades for work done may be held and grades may be changed to W for students who fail to pay by the end of the semester; Degrees may be delayed or not conferred until financial obligations have been satisfied; Non-payment by the end of the semester and after due notice will result in transfer of the student's account to an outside collection agency with assessment of substantial additional collection fees; The delinquent account will be reported to the credit bureau which may adversely affect credit worthiness. Calculate Tuition and Fees Worksheet Tuition and fees are determined by residence status and number of hours taken.  Tuition and fees are subject to change without notice as necessitated by university or legislative action.  The following information should be used only as a guide for estimating tuition and fee charges. Tuition Semester Hours Charge Per Hour   Total   Number of resident undergraduate hours:   ______ X   $108    =   _______   Number of resident graduate hours:   ______ X   $160     =   _______   Number of non-resident and international  undergraduate hours:     ______ X     $384     =     _______   Number of non-resident and international graduate hours:     ______ X     $386     =     _______ Fees           Student Service Fee  (max. $150) ______ X $15 = _______   Extended Access & Support Fee   ______ X   $24   =   _______   Library Use Fee   ______ X   $3   =   _______ MBA Course Fee $55 per semester credit hour for MBA courses only   ______ X   $55   =   _______ Late Registration Fee Add $50 if you are registering during Late Cycle. General Property Deposit $10 one-time fee assessed to new students only       =   =   _______   _______   TOTAL  TUITION  AND  FEES  ESTIMATE*:   =   ______* * Does not include books or student teaching fees.   Returned Checks During an academic year (Sept. 1 - Aug. 31), students who write or produce two bad checks to UHV and/or to any other UH System, or Victoria College will forfeit check writing privileges for one year. This means students must pay financial obligations by cash, credit card, money order, or cashier's check only- no personal checks will be accepted. In addition, the student's account will be assessed a $30 returned check fee and may be subject to criminal District Attorney prosecution. Auditing a Course Approval to audit or visit a course is permitted, subject to completion of an audit application, seating availability and approval by the course instructor or school dean. Auditing normally conveys only the privilege of observing and does not include submitting papers, taking tests or participating in laboratories or field work. An auditing student will pay resident tuition and fee rates. Late registration fees are not charged. Audit applications forms can be obtained from the Bursar Office. Academic credit is not given for an audited course. Tuition and Fee – Waivers and Exemptions The tuition and fee information provided below is not intended to be comprehensive and is subject to changes made by the Texas Legislature or University of Houston Board of Regents. Contact the Bursar's Office for additional information regarding waivers and exemptions.   Faculty and Dependents (54.059 Texas Education Code)—Teachers, professors and researchers of state institutions of higher education are entitled to register themselves, their spouses, and their children by paying resident tuition and fees. This residence waiver is without regard to the length of time they have resided in Texas, provided the employees are employed at least one-half time.   Student Employees (54.063 Texas Education Code)—Teaching assistants and research assistants are entitled to register themselves, their spouses and their children by paying the tuition and other fees charged to Texas residents. This residency waiver is without regard to the length of time they have resided in Texas, provided the students are employed at least one-half time in a teaching or research position relating to their degree program.   Military Personnel and Dependents (54.058 Texas Education Code)—Officers or enlisted personnel of the Army, Army Reserve, Army National Guard, Air National Guard, Air Force, Air Force Reserve, Navy, Navy Reserve, Marine Corps, Marine Corps Reserve, Coast Guard or Coast Guard Reserves of the United States who are assigned to duty in Texas are entitled to register themselves, their spouses and their children at the University by paying Texas resident tuition and fees. This tuition waiver is without regard to the length of time they have been assigned to duty or resided in the state. Blind and Deaf Students (Section 54.205, Texas Education Code)—Blind or deaf students who are residents are entitled to exemption from tuition and certain fees if they present: (1) Certification of blindness or deafness (2) Proof of Texas residency (3) High School diploma or GED equivalency (4) Letter of recommendation by high school principal, clergyman, public official or other responsible individual and (5) Letter of student intent.   Senior Citizens (Section 54.210, Texas Education Code)—Senior citizens (persons 65 years and older) who wish to obtain academic credit may enroll for up to six semester credit hours of courses offered by the University each semester or summer term without payment of tuition if space is available and if admission requirements are met. The student is still responsible for the payment of fees other than tuition. Credit hours taken in excess of six hours will be charged the normal tuition and fees. A senior citizen who wishes to audit any course offered by the University may do so without payment of tuition and fees, providing space is available and normal auditing requirements are met.   Texas Veterans (Hazlewood Act, Section 54.203, Texas Education Code)—The University exempts students from paying tuition and fees excluding property deposit and student service fees. Eligibility requirements include: the student must have resided in Texas for 12 months prior to registration; must have been a legal resident of Texas at the time of entry; must have served in the armed forces at least 180 days of active duty; must have an honorable discharge or a general discharge under honorable conditions; not be eligible for federal education benefits such as: Federal Pell or SEOG grants; if eligible, cannot exceed the amount of tuition and fees; not be in default of Hinson-Hazlewood college student loan or a federal loan; and must have less than 150 credit hours taken on the Hazlewood Act since the Fall, 1995.   Children of Disabled Texas Peace Officers and Firefighters (Section 54.204, Texas Education Code)—The University also exempts students whose parent has suffered an injury resulting in death or disability sustained in the line of duty. Eligible parents include full-paid or volunteer firefighters; full-paid municipal, county, or state peace officers; custodial employees of the Texas Department of Corrections, and game wardens. The Texas Higher Education Coordinating Board must certify the student’s eligibility. Parking At UHV a parking permit does not guarantee a parking space but allows a student to park in designated areas if space is available. Parking on the UHV Campus is shared with Victoria College. All vehicles parked on campus must display either a valid decal or temporary permit with the exception of visitors parked in designated spots. Please go to http://www.uhv.edu/fin/policy/A/a-19.htm to review UHV student parking policies and procedures. Students may be subject to parking regulations at the UHS Sugar Land and UHS Cinco Ranch sites. If attending classes at an off campus site check with the site administrator for applicable regulations. Parking regulations are enforced. Parking violations can result in warnings, progressive fines, towing, banning of vehicle from campus and financial stops preventing re-enrollment until the violation(s) are cleared.