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Return of Title IV Funds Policy
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The University
of Houston-Victoria shall refund tuition and mandatory fees (institutional
charges) in accordance with the Texas Higher Education Code, Section
54.006 or in accordance with federal statute (Section 668.22
of the Higher Education Amendments of 1998) to students who drop
a course or withdraw.
Students
who wish to drop a course or withdraw and obtain a refund may do
so by calling the Voice Information Processing (V.I.P.) number or
go to the Office of Admissions and Records to complete the Drop/Add
Form. Withdrawals that are faxed will be accepted. The official
date of withdrawal will be:
• the
date the student withdraws through V.I.P.
• the
date the student notifies the university in writing of his/her withdrawal
or
• the
date of expulsion.
When
a student who rescinds a previous withdrawal and then withdraws
before completing the period, the date of withdrawal will be the
later of:
• the
date the student first (originally) notified the university; or
• the
last date of attendance at a documented academically-related activity.
When
students leave without notification, the official date of withdrawal
will be one of the following:
• the
last recorded date of class attendance or a documented academically-related
activity for unofficial withdrawals or unapproved leave of absences
• the
date determined by the institution if a student left because of
circumstances beyond the student’s control
• the
midpoint of the period for a student who leaves without notifying
the university
• the
date the university becomes aware that the student did not, or will
not, complete the period rescinded at an earlier attempted withdrawal
or
• the
date the leave of absence expires or the date the student notifies
the university that he or she will not be returning, whichever is
earlier, for a student who does not return from an approved leave
of absence.
A documented
date of attendance at an academically-related activity includes,
but is not limited to, an exam, a tutorial, computer-assisted instruction,
academic counseling, academic advisement, turning in a class assignment
or attending a study group that is assigned by the institution.
If a student
drops one or more course(s), the university, in accordance
with Section 54.006 of the Texas Higher Education Code, shall refund
100% of the applicable tuition and fees collected for courses from
which the student drops within the first 12 days of a fall or spring
semester, or within the first four days of a summer term (provided
the student remains enrolled at the university for that semester).
Title
IV financial aid recipients who withdraw from the university will
have a refund calculation done by the Office of Financial Aid. The
rule states that the student earns his or her aid based on the period
of time he or she remained enrolled. If the student completed more
than 60% of the period, he or she earned 100% of the aid for the
period. If the student completed 60% or less of the period, the
percentage of the period completed is the percentage of aid earned.
If a student
received less assistance than the amount that was earned, the student
may receive the additional funds in a late disbursement. Late disbursements
will be made from available grants before loans. If the student
received more assistance than was earned, the excess funds must
be returned to the Title IV programs.
If UHV
must return a portion of the unearned aid, it is equal to the lesser
of the student’s institutional charges multiplied by the unearned
percentage of Title IV funds or the entire amount of the excess
funds. The student returns the difference, if any, between the total
aid unearned and the amount returned by the institution.
Refunds
will be applied to the Title IV programs in the following order:
-
Unsubsidized Federal Stafford Loan
- Subsidized
Federal Stafford Loan
- Federal
PLUS Loan
- Federal
Pell Grant
- Federal
Supplemental Education Opportunity Grant (SEOG)
- Leveraging
Educational Assistance Partnership Program (LEAP)
UH-Victoria
must return its share of unearned Title IV aid no later than 30
days after it determines that the student withdrew. Students
return their share of unearned aid attributable to a loan under
the terms and conditions of the promissory note. UH-Victoria will
allow the student to repay any unearned grant funds (after the 50%
reduction) according to standard collection procedures. Business
Services will send each student up to three collection notices,
allowing outstanding balances to be paid within 90 days. Delinquent
accounts are assigned to an outside collection agency and are reported
to the credit bureau. Students who have an outstanding balance on
their UHV student account will remain ineligible to register for
courses in upcoming semesters until the account is paid in full.
Example
Michael
withdrew after attending 11 days of a 110 day enrollment period.
His institutional costs were $5,000. He received a $1,000 Pell Grant
and a $1,000 Subsidized Loan.
Days
Attended 11 - Days in Period 110 = Percentage completed
10%
Total Title IV aid disbursable $2,000 x %
Completed 10% = Earned Aid $200
Total Disbursed Aid $2,000 - Total Earned
Aid $200 = Unearned Aid $1,800
100%
- % Completed 10% = % Unearned 90%
% Unearned 90% x Institutional Charges $5,000
= Uncoverable Charges $4,500
The lesser of Unearned Aid to be Returned or Uncoverable
Charges = $1,800
$1,800 is the amount the university must return to the Title IV
programs.
Unearned Aid $1,800 - Institution’s Share $1,800 =
Student’s Share $0
The institution will first return $1,000 to the Subsidized
Loan and then $800
to the Pell Grant.
Course Load After the 20th Class Day
Students who change their course load after the 20th class day in
the fall and spring semesters (4th class day during the summer terms)
will not have their financial aid re-evaluated and may not owe a
repayment. Dropped courses will be taken into consideration during
the review of the student’s satisfactory academic progress.
Appeals
Students may make a written appeal for an exception based on their
individual circumstances. The appeal should be made to the Financial
Aid Director.
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