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University of Houston - Victoria

Budget Department

FY 2013-2014 PLANNING AND BUDGETING CALENDAR
Date Planning Event
OCTOBER 2012  
October 22 Staff Employee Evaluation Forms sent out by Human Resources.
NOVEMBER 2012  
Mid-November Enrollment Projections Meeting to be attended by Sr Director for Student Services, Deans, Provost and VP for Academic Affairs, and VP for Administration and Finance.
November Develop Revenue Projections.
November 27 Job Reclassification Requests sent out by Human Resources.
DECEMBER 2012
December President completes prioritization of University strategies.
Early December FY 14 Planning and Budget Instructions available on Budget website.
December 10 Staff Employee Evaluation Forms due to Human Resources.
December 19 Job Reclassification Requests due to Human Resources.
December - January 31 Units prepare FY 14 budget requests, communicating with faculty/staff and other units affected. (Reclassifications should not be in the budget requests).
JANUARY 2013
Early January Budget Committee approves draft of tuition and fees.
January 8 Legislative Session begins.
Mid-January Tuition and Fee Committee meetings to determine changes.
Late-January Public Hearing on Tuition and Fee changes.
January 31 Budget Committee conducts “Budget Hearings.” Cabinet-level supervisor brings his/her component’s FY 14 annual plan and budget requests forward. Department heads may be requested by cabinet level supervisors to attend.
FEBRUARY 2013
Early February Tuition and Fees Due to UHS.
Mid-February Board of Regents approves Tuition and Fees.
Late February Job Reclassifications effective 9/1/2013 due to Budget Office from Human Resources.
MARCH 2013
Early March Merit Recommendation Form sent to Department Heads (if merit is available).
Early March Merit Recommendation Form due to Budget Office.
Early March Faculty Evaluation Forms due to Provost.
Late March Budget Committee tentatively finalizes the FY 14 budget.
Late March Distribute FY 14 budget information to the Cabinet-level supervisor who may request reconsideration in accordance with stated procedures.
Late March Submit a Job Analysis Questionnaire Form (JAQ) to the Human Resources office for all new staff positions approved by the Budget Committee.
Late March Budget guideline details from System (endowment income estimates, investment income estimates, debt service, service charges, etc).
Late March Budget entry begins in PeopleSoft.
APRIL 2013
Mid-April Plan and budget materials due to System.
Late April Campus Budget Hearing with Chancellor.
MAY 2013
May 27 Legislative Session ends.
JUNE 2013
June Megabud Report covering FY 14 budget sent to Departments for verification.
JULY 2013
Mid-July Final Executive Summary of Budget due to System Budget Office.
AUGUST 2013
Early August Board of Regents Committee meeting to consider FY 14 Plan and Budget.
Mid-August Board of Regents meeting to consider FY 14 Plan and Budget.

Version 12/6/12