Cover letters, also known as application or job letters, typically follow a block format (all text is left-justified, single-spaced, with double-spacing between paragraphs) that includes the following information in paragraph order:
Paragraph One: Must mention the job position for which you are applying, refers to where and when the position was advertised or mentioned, briefly presents the broad areas of skills and/or qualifications that make you qualified for the position.
Paragraph Two: Provides details about your most important qualification that will make you an outstanding candidate for the position. Use a topic sentence to "set up" a discussion in the paragraph about that main qualification. Your supporting sentences should all discuss relevant experiences and examples of your most important qualification. You should link your qualifications to the benefits they can bring to the organization.
Paragraph Three: Provides details about your second major qualification for the
position. Highlight only key points from your resume. Be as specific as possible
to avoid vague references to accomplishments and experiences and tie the information
to benefits to the organization you are applying to.
(Note: you may decide to list only one qualification, in which case you would not need this paragraph.)
Final Paragraph: Ends on a positive note and with emphasis on the employer's needs. Refer to your resume, ask for an interview, and provide a phone number (with area code) where they may contact you. You may also provide further information about your availability, such as plans to visit the area where you would be interviewing, hours you are available by telephone, etc. Thank the employer for considering you as a candidate.
Print the job letter on the same bond paper that you use for the resume, and sign the letter before you submit it.
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