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  Good/Neutral News Correspondence

Example 2

 

Dear :


Thank you for your interest in graduate study at Colorado State University. You have been admitted to our Cognitive Psychology Program beginning with the fall semester of 2000.

The Psychology Department will provide full financial support, including 20 hours a week as a teaching assistant. This assistantship carries a stipend of $1045 per month, as well as a non-resident tuition waiver. As long as satisfactory academic progress is made, this assistantship will continue throughout your graduate career at CSU.

The enclosed brochure provides a detailed description of the Cognitive Psychology Program, including the program of study, degree requirements, mentorship program, faculty research interests and laboratory facilities.

We hope you will join us this fall. Your undergraduate record, interests and experience indicate that you will gain much new and exciting knowledge at CSU. Please notify me in writing of your decision to accept or reject this offer, prior to April 15. If you have any questions, feel free to contact me at 555.555.5555.

 

Discussion: Example two is much more effective than example one. The writer maintains you-attitude and positive emphasis throughout the letter, starting with the good news and concluding with a goodwill ending. Further, the letter contains the important information the student needs. In case the reader needs further information, though, the writer also includes the phone number to call. The reader will most likely react more favorably towards the news and the writer of this letter.

 

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