Skip to Main Content
UHV Logo
University of Houston - Victoria

Staff Council

Staff Council Meeting

9.12.2013

2:30pm-3:45pm

UC 201 or via Adobe Connect

Meeting called by

Harry Bashaw

Type of meeting

September Staff Council Meeting

Facilitator

Harry Bashaw

Note taker

Natalia Ruiz

Attendees

Harry Bashaw, Faye Landry, Mary Densman, Natalia Ruiz, Veronica Bures, Beverly Hoerig, Dr. Castille, Wayne Beran, Anette Philips, Candace Boyd, Vangie Kolesar, Lawrence Nelson, Cherlyn Hodge, Darren Keesee, Deborah Westbrook, Dina Boothe, Hege Riise, Joan Bauman, Karen Sanders, Nancy Penry, Nancy Young, Roberto Tonsul, Rosielie Britt, Carmen Cancel, Brenda Svetlik, Susie Motal, Leslee Lee, Mary Borden, Ana Pineda, Ashley Walyuchow.

Budget

30 minutes

Wayne Beran

Discussion

Budget overview was presented to staff council. This overview had been presented to UHV Board of Regents, President’s Regional Advisory Board (PRAB), and faculty and staff. Per Mr. Wayne Beran, Vice President of Administration and Finance, he explained a couple of key topics to understanding the budget and its functionality. The budget timeframe is from 09/01/2013 – 08/31/2014, and in his presentation he describes where the money comes from to operate the university, how we can influence the money we get, and how we spend the money. A slide show presentation was presented to all staff and faculty who attended, and also via Adobe Connect for those who were logged in to attend the meeting. The budget review was presented by Mr. Wayne Beran, Vice President for Administration and Finance and President Castille. The presentation outlined the key topics to developing and understanding the budget process. Mr. Beran explained the bar graph illustrating the decrease in State funding and the many obstacles faced by the Budget Committee to meet and expand the growing needs of UHV. In a comparison of peer universities, UHV was the fourth least expensive in the state. While being in the fourth quartile is good for our students, it is difficult to develop and add quality educational programs and the faculty/staff to meet the needs of the students. He stated that enrollment is a key factor in the decision making process and while funds for merit raises have been set aside in the FY2014 budget, they are contingent on Fall 2013 and Spring 2014 enrollment numbers. A request has been made to UH System allow UHV to move up into the third quartile to allow the university to maintain the quality educational experience offered at UHV. In the fall, we are above budget but we have to continue to maintain the numbers for the spring semester in order for merit raises to be approved. To view the entire presentation, visit the link below.

BudgetOverview-9-10-13_StaffCounsel.pptx

Wayne Beran also updated the staff on general topics including transportation and the progress of the new academic building, Academic and Regional Economic Development Center. (REDC) The REDC is scheduled to break ground in November. He stated that once completed, it will house the School of Business freeing space in the West building for expansion.

Conclusions

Budget has been explained in detail to all faculty and staff by Wayne Beran.

Action Items

Person Responsible

Deadline

None

N/A

N/A

Dr. Castille - Budget

30 minutes

Dr. Castille

Discussion

Dr. Castille's priority is to make sure that downward expansion is a success because going back is not an option for UHV. This is a priority for not only the president, but it is the priority for the board of regents, and also the chancellor. It is a very competitive undertaking because Texas has 36 other public universities competing for students. No one gives you students; everyone makes money the same way we make money. When you are a startup institution as we were in 2010, there are other campuses that have been at this for a long time and have more experience and more extensive facilities. In Texas you get paid next year for the students you have this year. We can grow only by increasing enrollment every year.

Dr. Castille explained the external fundraising was $1.8 million this past year. University Advancement now has an associate vice president, Greg Rutzen. Also, Dr. Charles Alcorn III has been hired to replace Amy Mundy who has moved to Victoria College. Charlie has is a native from Victoria who has had several people open doors to him for donations. UHV's largest gift was $800,000 from The Houston Endowment, given to fund the nurse practitioner program. Dr. Castille stated that this year we will be looking for additional external dollars to help complete the new Academic & Economic Development Building, which should break ground in December.

Tuition Revenue Bonds did not pass the Texas legislature in 2013, so there will be no money for infrastructure. This hurts newer, developing, startup, and expanding institutions because they lack infrastructure and space. The university does not want to cap enrollment because this will only limit revenue.

President Castille discusses topics not related to budget: The zap date has been moved back. The zap date is the date that un-enrolls students who have not paid. The total number of students who have been un-enrolled due to lack of payment will be less than 100. In the past, as recent as one year ago, there have been as many as 200 students that have been un-enrolled due to the nonpayment. By pushing the zap date back we have been able to save some students.

There is a new director of Student Success, Mara Cooper. She replaced Sandra Heinold, who retired. Chari Norgard has been replaced by Dr. Jay Lambert following her retirement.

Merit raise- Budget hearing start in January. By the middle of last spring semester, we did not make budget. The university has to come forward with growth. Dr. Castille’s top priority is to make the merit raises available in March but our Spring enrollment needs to be met.

Workloads have increased since downward expansions. Some staff has to wear two hats.

Dr. Castille also informs faculty and staff that the President’s Cabinet is to keep faculty and staff abreast the issues. He reassured faculty and staff to come and discuss any issues that arise through staff council.

Conclusions

Merit raises are dependent on spring enrollment. Per fall enrollment, the numbers are above expectation by 5%.

Action Items

Person Responsible

Deadline

None

N/A

N/A

Miscellaneous topics for Staff Council

15 minutes

Harry Bashaw

Discussion

Staff Council has partnered with the food bank. Hunger month is in progress, please review the calendar. There are barrels in place in three locations Jag Hall, University Center Building, and the West building. The barrels will be picked up at the end of September.

Emails: Agenda Items for next meeting can be emailed. Fundraising ideas for staff council have also been emailed. An idea submitted via email was to have staff council create a cook book that can be put together to sold. Emails have also questioned staff parking, student parking and the space availability for parking in general.

Melissa Jersild, Cinco Ranch, will have a mission statement for the wellness committee and will be presented at the next staff meeting.

Veronica Bures stated that the new policy on wellness has been signed and will be updated on the website today. If you are currently participating in fitness release there are new forms that will need to be filled out and is effective immediately. The wellness has been changed to 30 minutes a day 3 days a week.

Staff council meetings will continue on Thursday afternoon. Thursday afternoon historically has been a prime time to have staff council meetings. We are looking to have meetings consistently.

Per Amy Hatmaker, first Thursday of the month is not good. Second Thursday is a better time to have the staff council meeting.

Conclusions

Hunger month is the month of September, various fundraising ideas have been presented to staff council via email, and mission statement for wellness committee will be presented at next meeting.

Action Items

Person Responsible

Deadline

Agenda items for next meeting.

Harry Bashaw

Next meeting