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University of Houston - Victoria

Staff Council

Staff Council Meeting

8.8.2013

1:00pm -2:30pm

UC 303, UHSL GB 109, UHCR 143

Meeting called by

Harry Bashaw

Type of meeting

Staff Council Meeting

Facilitator

Harry Bashaw

Note taker

Natalia Ruiz

Attendees

Linda Lassmann, Mary Densman, Faye Landry, Harry Bashaw, Natalia Ruiz, Veronica Bures, Brenda Svetlik, Karen Pantel, Lawrence Nelson, Emily Raybon, Genaro Cortez, Rick Gammon, Maria Garcia, Holly Thomas, Vikki Fitzpatrick, Erika G. Vermillion, Shirley Jung, Connie Rodriguez, Amy Hatmaker, Billy Lagal, David Reyes, M. Carmen Rodriguez, Linda Bagwell, Emily Harrison, Tamara Lair, Joan Bauman, Delandra Hampton

Introduction of Staff Council Officers

10 minutes

Harry Bashaw

Discussion

  1. Harry Bashaw, Chair, Multimedia Specialist, Chair for Staff Council
  2. Veronica Bures, Vice Chair, Sr. Administrative Assistant to Vice President of Finance and Business Administration
  3. Natalia Ruiz, Secretary, University Advancement- Senior Administrative Assistant
  4. Mary Denman, Non-Exempt Staff Member At-Large, SBDC Assistant
  5. Faye Landry, Exempt Staff Member At-Large, Administrative Coordinator for the President’s Office
  6. Tamara Lair, Arts & Sciences Academic Advisor
  7. Melissa Jersild, Coordinator, Student Recruitment, announced by Harry Bashaw. Melissa was not present at this meeting.

Conclusions

Introductions to all new staff council members and job overviews.

Action Items

Person Responsible

Deadline

None

N/A

N/A

Sgt. Rick Gammon

15 minutes

Sgt. Rick Gammon

Discussion

Genaro Cortez, Safety and Risk Manager introduced newly hired Sgt. Rick Gammon to the Staff Council. 

Sgt. Gammon states that his position has been awarded as part of the US Department of Justice grant awarded in November of 2011.  Other positions this grant has awarded are UHV’s Victim Advocate.  

He also stated:

  • there has been talk about possibly having a police officer at the UHSL campus. 
  • he has a dual role as an employee.  He is an employee of University of Houston which he reports to Police Lieutenant Brett Collier and UHV, Vice President, Mr. Wayne Beran.  Although he is a UH employee, he will live and work in Victoria, TX.
  • he relocated to Victoria from El Paso, TX. 
  • Gammon is a career public servant with more than 12 years of work experience in law enforcement.  His most recent position was as a constable in El Paso, TX.  Sgt. Gammon states he has experience at many schools including Texas Tech University.

Conclusions

University of Houston-Victoria has hired the first university police officer to bolster campus security and launch crime preventative measures.

Action Items

Person Responsible

Deadline

None

N/A

N/A

USSEC Update

15 minutes

Harry Bashaw

Discussion

Harry Bashaw explains to Staff Council what USSEC is.  University of System Staff Executive Council (USSEC) rotates chairs between all three campuses.  This year is UHV’s turn to represent at the USSEC level.  If there happens to be an issue system wide, USSEC can be a representation through Board of Regent meetings.  Also, through USSEC, best practices can be obtained as well as general concerns for issues that may arise.

TRAM, is an example of system wide issue.  TRAM is a time reporting system and is currently in the pilot program for non-exempt employees.  Harry Bashaw states Human Resources is doing a great job, however, he also urges that all employees keep track of their vacation time. The TRAM system is a computerized program and it is possible to have glitches.

Conclusions

Any issues that need to be discussed at USSEC level, is an option for UHV Staff Council to consider.

Action Items

Person Responsible

Deadline

None

N/A

N/A

Committees

30 minutes

Harry Bashaw

Discussion

Committees may be an option for Staff Council to consider.  Harry Bashaw states we are all busy, or may feel over-tasked, however Staff Council is seeking staff to chair committees as the university has grown, it is time for us to take on some of these duties and challenges.  Something to consider, is if you do chair a committee, creating a mission statement for the committee is an idea.  

Billy Lagal, states from past year that a Wellness Committee was considered and if one is created he would like to participate.  Brenda Svetlik asked, “what the purpose of the wellness committee?”  Harry Bashaw states that a Wellness Committee can possibly decrease sick days used and increase productivity, and has tons of ideas for a wellness committee. 

Brenda Svetlik raised the question of how to approve the formation of the sub-committees. Harry Bashaw stated a review of the Staff Council Constitution was in order to determine the method. (Side note see Article 2-2 and Article 6-3)

Delandra Hampton asked about fitness release time.  Veronica Bures explained that the state statute allows 1 ½ hrs for fitness release, the UHV policy is currently under review to reduce fitness to 1 ½ hrs in order to bring the university into compliance with the State Statute. However, fitness release time will remain at 3 hours until the policy currently under review has been approved and posted. An email will be sent to all UHV when the new policy is effective. Lawrence Nelson asked if there was a way of getting the 11/2 back, and at this point there is not because the time decrease is state mandated. Also mentioning would this be a topic to consider questioning alternative methods to get the 1 ½.  

Erika G. Vermillion states that previously working at a larger school, people enjoy participating in staff council committees.  She goes on to state these types of committees do boost staff morale, even if having a small ice cream social at the end of each semester to recognize to hard work that everyone puts into each semester. 

Lawrence Nelson states that there have been previous committees established such as daycare, work at home, monthly birthday celebrations, approximately 2 years ago.  Lawrence recommends reviewing minutes from two years back. 

Harry Bashaw also mention that September is “Hunger Action Month” Erika G. Vermillion agreed that it would be a good idea to participate, only having to bring groceries to fill bends that are already on campus.  Question was raised how we would deliver food items, per Lawrence Nelson there are several ways to do this. In the past, they have been delivered or also picked up.  Emily Raybon and Amy Hatmaker both agreed to delivering food if necessary.   Vikki Fitzpatrick also mentions that Robin Cadle, Executive Director of the Food Bank posts on Facebook a need for sorting food at the food bank. 

Discussion was brought up for options for UHSL and UHCR.  Tamara Lair states that she does not know if they are interested in participating.  Student organizations currently participate in food drives at UHSL.  Amy Hatmaker states that she visits UHCR at least once a month and will look into area food pantry’s and communicate with UH system representatives to see if they are interested in participating in a food bank partnership in the Cinco Ranch area.

Conclusions

Committees will be established by Staff Council.

Action Items – To establish committees.

Person Responsible

Deadline

A motion to establish committees was made by Vikki Fitzpatrick.

Vikki Fitzpatrick

None

A second was made to establish committees.

Faye Landry

None

Vote:  All staff council members present agreed to the motion.

All attendees

None

Action Items – To partner with the food bank.

Person Responsible

Deadline

A motion to adopt partnering with the food bank.

Mary Densman

None

A second was made to partner with the food bank.

Amy Hatmaker

None

Vote:  All staff council members present agreed to the motion of adopting the idea to partner with the food bank.

All attendees

None

Open Floor

10 minutes

Harry Bashaw

Discussion

Meetings will have a set date, which is the second Thursday of every month. Please email agenda items as you would like discussed at staffcouncil@uhv.edu.  Billy Lagal and Harry Bashaw have had previous access to this email, in which now, Veronica Bures and Harry Bashaw will have to continue communications via email. 

Vikki Fitzpatrick asked if the 3 hour reduction for fitness will affect the 3 hours for college release.  Per Karen Pantel, these are two separate releases and college release will remain the same – 3 hours.  College release does not pertain to online classes, or night classes.  Classes must be face to face and during the work hours of 8am-5pm.

Harry Bashaw mentioned the farewell for Keri Lambeth and urged staff to attend.

Conclusions

Meeting times have been set for the second Thursday of each month.

Action Items

Person Responsible

Deadline

Calendar Requests for ITV rooms for monthly scheduled meetings needs to be scheduled.

Harry Bashaw and Natalia Ruiz

08/16/2013