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University of Houston - Victoria

Academic Affairs
Office of the Provost

2. Academic Affairs Calendar


WHO WHAT WHEN
Provost Conduct faculty orientation session August/September
Provost Provide Faculty Manual updates Late August
Provost Distribute General Information sheets to faculty Late August
Deans Complete/submit annual unit reports Late August
Provost Review curriculum approval process with Deans, Faculty Senate President, and Undergraduate Affairs and Graduate Studies Committees September
Deans Prepare spring schedule September
Deans/Provost Cycle begins for preparation of catalog copy Mid-September
Provost Distribute forms for reporting consulting and other outside employment September
Provost Solicit and review nominations to graduate faculty.  Make appointment September-October
Faculty Deadline for eligible faculty to apply for promotion and/or tenure August 1
Deans Contact External Reviewers for Promotion & Tenure and provide Promotion & Tenure materials to external reviewers August 15
Deans Recommendation of Promotion & Tenure from External Reviewers Due September 15
Deans Fall CBM 008 data due to IR from schools Mid-October
Deans Deans recommendations on P&T candidates to Promotion & Tenure committee and Provost. October 31
Deans Last date for curriculum committees to consider catalog changes Late October
Provost Reminder on Faculty Development Leave distributed to faculty Early November
IR SACS Institutional Profile completed Mid-Late November
Deans PARs processed for off-campus teaching stipends (full-time faculty) Late November
Deans Renewal/non-renewal recommendations on 2nd-year faculty due to Provost (consult on non-renewals) November 30
Faculty Deadline faculty development leavel proposals December 1 or 1st regular class day in December
Provost Renewal/non-renewal recommendations on 2nd-year faculty due to President December 6
Faculty Last date for Faculty Senate consideration of catalog changes Early December
Faculty Provost meets with Faculty Senate President on curriculum changes approved December
Provost Renewal/non-renewal recommendations due to 2nd-year faculty members December 15
Provost Last date for Academic Council review of catalog changes January
Provos Evaluation of School Deans January
Deans Inventory of courses updates due to Provost Late January
Provost Inventory of courses updates due to OAR Late January
Deans Academic catalog changes due to Provost Late January
Committee P&T Committee recommendations to Provost January 31
Deans Renewal/non-renewal recommendations on non-tenure track faculty due to Provost January 31
Deans Evaluation of full-time faculty January/February
Deans, P&T Committee 3rd-year reviews of tenure-track faculty January/March
Provost Academic catalog changes due to OAR Early February
Deans Preparation of summer and fall schedules February
Provost Renewal/non-renewal recommendations of non-tenured faculty due to faculty February 15
Deans Renewal/non-renewal recommendation on 1st-year faculty due to Provost February 15

Provost
Renewal/non-renewal recommendation on 1st-year faculty due to President February 21

Deans
Spring CBM 008 data due to Institutional Research from schools Late February
Provost Provost recommendations on P&T to President February 28
Provost, Aca.
Affairs Com.
Academic Program Review (selected programs) February/April
Provost Renewal/non-renewal recommendations on 1st-year faculty due to faculty members March 1
Deans Faculty evaluations due to Provost March 31
Provost/Deans Review biennially salaries for full-time and part-time faculty, as well as graduate assistants Early Spring
Deans/Provost Unit plan and budget requests prepared Early Spring
Deans/Provost Budget hearings/presentations Mid-Spring
Provost President's P&T recommendations due to Board of Regents April 1
Deans PARs processed for off-campus teaching stipends (full-time faculty) Late April
Deans Post-tenure review Late April
Provost Plaque made for Enron Teaching Excellence Award recipient Late April
Administration/Finance Next biennial budget and tentative next FY allocations Late Spring/Summer
Deans  Non-renewal recommendations on 3rd-6th-year faculty due to Provost May 15
Provost Non-renewal recommendations on 3rd-6th-year faculty due to President May 21
Provost Non-renewal recommendations on 3rd-6th-year faculty due to faculty members May 31
P&T Committee Post-Tenure Review due June 30
Academic 
Council
Review/revise faculty development guidelines June-August  (Summer)
Provost Review/revise Faculty Manual and other documents June-August (Summer)
Provost Academic administrators (as needed) June-July
Deans Invitation letters to new Resident Adjuncts Lecturers--as recommended by Deans August 1
Administration/Finance Final budget allocation for FY salary letters August
Deans Annual assessment reports for school and student achievement August
IR & AA Committee Academic Program Review September

Updated:  Summer 07

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