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University of Houston - Victoria

President's Office

PRESIDENT'S CABINET

9:30 A.M., April 23, 2014
President's Conference Room
Meeting Minutes

Members Present: Bashaw, Beran, Cass, Cobler, Dahlstrom, Di Leo, Faulk, Ferguson, Lambert, Litton, Mehan, Morgan, Niroomand, Olukoya, Rice, Rutzen, Salazar, Smith, Tart, and Thomas

Absent: Akins and Walyuchow

Representatives: Adrian Rigby, Athletics; Elsa Leggett, Faculty Senate; and Charles Alcorn, University Advancement

Guest: Val Walden, Administration & Finance and Crystal Simmons, University Advancement

  1. Organization Business
  2. Dr. Cass moved and Dr. Lambert seconded to approve the minutes of April 9, with the change of acknowledging Dr. Tart’s present at the April 9 meeting.

  3. Business
  1. Introduction
  2. UHV’s new Interim President, Dr. R. Vic Morgan, introduced himself to the Cabinet members and conducted the Cabinet meeting.

  3. Policy Approvals
    1. C-1 Leaves of Absence — Laura Smith
    2. Ms. Smith stated this policy had been posted to the web for a ten day review period, with no comments received. She said there were no major changes to this policy. Changes include adding a general provisions section and expanded references section. Changes for transition of electronic format, approval for leave without pay process, and revisions to be in compliance with System Administrative Memorandum (SAM) 02.D.04.

      A motion was made by Dr. Cass, seconded by Mr. Beran to approve the policy as written, with the addition of a reference link for Wellness Leave.

      Policy C-1 was approved by unanimous vote

    3. F-1 Reimbursement for Travel and Other Expenses — Val Walden
    4. Ms. Walden reported this policy was posted to the web for a ten day review period, with no comments received. Changes made were to bring UHV into compliance with SAM 03.A. 03 listed in the reference section of the policy, compliance with Internal Revenue Service regulations, provides definitions of terms, and provides more detail for existing procedures.

      A motion was made by Dr. Salazar, and seconded by Dr. Cass to approve the policy as written.

      Policy F-1 was approved by unanimous vote.

    5. F-5 Travel Reservations - Val Walden
    6. Ms. Walden reported this policy was posted to the web for a ten day review period, with no comments received. Changes were to comply with SAM 03.A.03, provides definitions of terms, and provides more detail existing procedures.

      A motion was made by Dr. Thomas, and seconded by Ms. Smith to approve the policy as written.

      Policy F-5 was approved by unanimous vote.

  4. Academic Affairs Updates—Dr. Jeff Cass
    • New Programs
      Dr. Cass reported UHV is working toward a new program in Political Science that will have two different tracks, legal studies and the standard political science track.
    • Post SACS
      The university is currently waiting on the full report from Southern Association of Colleges and Schools (SACS). Once received, we will deal with the one recommendation and “polish” the QEP report before returning.
    • Semi Substantive Change
      With the School of Education & Human Development moving their bachelor program from the Cinco Ranch campus to the HCC campus, UHV will have to come up with a prospectus to satisfy the Coordinating Board.
    • Enrollment
      Dr. Cass reported our enrollment headcount is about the same compared to last year, with the freshmen enrollment up about 20% over this time last year. Dr. Cass said he and others are working on some new things with the Marketing Department.

      Ms. Cobler said they are about three quarters of the way through with a postcard to community college students in the Fort Bend area that nothing is changing as far as UHV courses still being offered at the UHSL campus.
  5. Facilities & Finance Updates—Wayne Beran
    • Budget
      Mr. Beran said the annual plan and budget will be on the May 6 Board of Regent’s agenda.

      Highlights:
      --FY 15 budget requests were $5M
      --Able to finance $3.9M ($2.1M new money, $1.8M reallotted money)
      --74% of the new money went to Student Success
      --UHV now has 543 employees with 31 new positions approved for FY 15 (7 faculty, 13 professional staff, 10 classified staff) –doesn’t add up to 31
      --Grants and scholarships are up
      --HEAF funds remained the same at $2.3M

    • Facilities

      --$5.7M has been identified for funding the new $9M Academic & Regional Economic Development building
      --The two apartments across from the university are scheduled to be torn down between November – January
      --Two prioritized dorms are in the discussion phase

    • Sugar Land Transition

      Mr. Beran said Dr. Charles Alcorn has been selected to serve on the Chancellor’s Sugar Land Transition Committee. Chancellor Khator has said the committee will need to have everything completed by the beginning of October.

  6. Student Affairs Updates—Dr. Jay Lambert
    • Student Organization Leadership Banquet

      Dr. Lambert announced the 2014 Inaugural Student Organization Leadership Banquet will be on April 30, at 6:30 p.m., in the Multi-Purpose Room. He said UHV will be chartering 12 new organizations. These organizations have met the standards set forth by the new Committee on Student Organizations which is made up of faculty, staff, and students, across campus.

    • Advising and Registration Day

      Dr. Lambert said the first Advising and Registration day is Saturday, April 26. Thanks to Dr. Thomas and her team we have 156 students registered, of those 109 are not yet registered for the fall. With those students, we should be able to start next week right around 200 new freshmen registered (out of a target of 400). To put into perspective, last year we only had 15 freshmen registered before the first Advising and Registration Day and only registered 64 that day.

    • Student Housing

      UHV has 288 (48%) signed housing contracts, compared to 197 contracts as of June 10 last year. Our goal is to be at around 350 after Saturday for 58% occupancy. In the case that we exceed our occupancy of 602, we have started to identify areas to temporarily “add” another person. Currently 27 additional students could be housed and with a month’s notice should be able to stretch that to almost 50.

    • Mobile App

      The mobile app is going through the pilot stage right now with a select number of users from each campus. Right now, it is only for Android phones—still working on Apple.

    • Student Success Coaches

      Dr. Lambert said we have 148 students out of 313 returning from the Fall 13 Freshmen Cohart; and 271 returning from Spring.

  7. Enrollment Updates—Dr. Denee Thomas
  8. Dr. Thomas said she was excited about working with the Marketing Department on new material for next year. They are working also on establishing dates for Jaguar Days for the next year. Dr. Thomas said it was the time of the year when we’ll start seeing more campus tours on campus.

  9. University Advancement Updates—Greg Rutzen
  10. Mr. Rutzen said his department sent out a quarterly report last week as a snapshot of what they were doing. He shared a copy of a new UHV Alumni brochure and said his department is working with Marketing also on new publications for the Advancement office and thanked Crystal Simmons, Natalia Ruiz, and Erin McKamey for their assistance.

    Crystal Simmons, Director of Annual Giving, shared information on Jaguar Spirit Cords. As a member of the UHV Class of 2014, spring’s graduates will be the first to participate in a brand new tradition at UHV with the inaugural Jags Give Back program. The spirit cords will cost $20.14, and the students can designate where they would like their gift to go, directing their contributions to one of five areas: Friends of Arts & Sciences, School of Business Endowed Professorship, School of Education & Human Development Scholarships, Friends of Nursing, or General Athletic Scholarships Fund. University Advancement is providing a way for students to demonstrate their pride and affinity for UHV.

  11. Other Items

Dean Litton announced the School of Education & Human Development Spring Symposium, titled “Transformative, Content-focused Classroom Technology Integration” on Monday, April 28 at 6:00 p.m., in the Alcorn Auditorium. He said the speaker is Dr. Joan Hughes, Associate Professor at UT at Austin, is an outstanding speaker.

Dean Di Leo said the School of Arts & Sciences will be adding drawing and painting classes, to be offered downtown. He said the Victoria Advocate has always been good about providing wonderful coverage for the ABR Guest Speaker series, but this last article on Domingo Martinez was very disappointing. The school was very unhappy with the representation in the paper due to it promoting stereo typing.

Dean Tart announced the seventh annual UHV Spring Nursing Forum. The theme for this year is “Collaboration Evidence-Based Care to meet Population Health Needs and will be on April 25, 9:00 a.m., in the Multi-Purpose Room. The forum will include a poster presentation on evidence based nursing practices by UHV nursing graduates. The event is sponsored by the Houston Endowment, UHVs Phi Chi chapter of the Sigma Theta Tau International Honor Society of Nursing, and Texas Nurses Association District 20.

Dean Niroomand said on April 26, at the UH Sugar Land campus, the BBA Conference will be held, with keynote speaker Dr. Juliet Breeze. On May 3, Denise Castillo-Rhodes, Texas Medical Center Executive Vice President and Chief Financial Officer, will be the guest speaker at the MBA Case Conference at the UH Sugar Land.

Coach Adrian Rigby, representing Ash Walyuchow, said Mr. Walyuchow was providing a site visit for NAIA officials. Coach Rigby said UHV hosted its annual athletic banquet on April 21 where the athletes of the year were recognized; Andre Del Bosque was named Male Athlete of the Year and Heather Shake was Female Athlete of the Year. Coach Rigby said he was excited about the new intramural programs. He said with the A. I. I. Championships coming up, the UHV baseball team is headed to Massachusetts, the men and women’s golf teams will be headed to Washington, and the softball team to Georgia. The coach said recruitment for soccer has begun.

Dr. Mehan said the Provost’s Lecture Series has just wrapped up and that each speaker brought in members of the community. He said the SACS visiting team liked our QEP because we were already implementing parts of it, and that really liked the Living & Learnings Center. Currently he and others are working on a five-year QEP grant, with a deadline of May 9.

Meeting was adjourned at 11:30 a.m.

Submitted by: Kathy Walton