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University of Houston - Victoria

President's Office


9:30 A.M., July 24, 2013
President’s Conference Room
Meeting Minutes

Members Present: Beran, Cass, Castille, Cobler, Dahlstrom, Faulk, Ferguson, Koch, Lagal, Lambert, Litton, Mehan, Neill, Niroomand, Olukoya, Rice, Tart, Thomas, and Walyuchow

Absent: Akins, Di Leo, Smith, and Uppinder

Representatives: Dr. Ali Tavakkoli, Arts & Sciences; Karen Pantel, Human Resources; Charles Alcorn, University Advancement

I. Organization Business

--Dr. Castille thanked Dr. Neill and Mr. Lagal for their dedication and service to the university in their roles as leaders of the faculty and staff.

--Dr. Castille announced that Ms. Koch has accepted a new position at SMU as Director of Student Orientation and Student Support. He thanked her for her leadership and the lasting impression she made in the development of UHV’s freshmen student life.

--Dean Niroomand moved and Dean Tart seconded to approve the minutes of July 10, as circulated.

II. Business

A. Presentations

  • Motion Capture Equipment: Benefits & Usage–Dr. Ali Tavakkoli

    Dr. Ali Tavakkoli, Director of UHV's programs in Gaming and Simulation and UHV Faculty Senate Liaison for Faculty Computing, presented a presentation on the Jaguar Advanced Visualization Laboratory with Vicon Motion Capture equipment. He said we have 24 cameras that can cover over 1,600 sq. ft. that produces 120 frames per second, with four times the resolution of any other system. The cameras have screen resolution four times more than any other camera and have real-time tracking, performance capture and new age biometrics. This equipment will help UHV with recruitment and external funding.

Dr. Cass said due to issues with TimeGate, that it could be up to 3-6 months before the equipment is moved to Victoria and ready for use.

  • Behavior Assessment Policy–Lindsey Koch

    Ms. Koch discussed the development of the new Behavior Assessment Team (BAT). She said the mission of the BAT is to coordinate support service for the university in order to assist students who have reportedly displayed disruptive, threatening or troublesome behavior. The purpose of this committee will be to serve as a resource for faculty, staff, and students to address the needs of students who are experiencing significant behavioral or emotional disturbances. She discussed the team’s composition and procedural guidelines, and said she would share a copy of the draft guidelines with Cabinet members. This will be discussed again at the next Cabinet meeting.

Dr. Castille said this is timely and on target, as we grow the issue of dealing with students with behavioral difficulties will grow.

B. President’s Report–Dr. Phil Castille

  • Tuition Revenue Bonds

    Dr. Castille said there is still rumor that there might be a possibility of the construction bonds being added to the third “called” session of the Legislature. The last time the governor added the Tuition Revenue Bonds (TRB) to an agenda was at the second session of the 2006 Special Session.

  • Night for the Jaguars

    Dr. Castille congratulated Mr. Walyuchow and Dr. Alcorn on the upcoming Nolan Ryan event, saying it is helping to build public support with the university.

C. Academic Affairs Updates–Dr. Jeff Cass

  • SACS Liaison Visit

    Dr. Cass asked everyone to mark their calendars for the Southern Association of Colleges and Schools (SACS) liaison visit for November 21-22. This will be an advisory visit to provide advice to assist the university in preparation of the actual SACS visit, the week before Thanksgiving. The SACS on-site visit is scheduled for April 7-9, 2014.

  • New Degree Program

    Dr. Cass said the Provost Council gave preliminary approval for possible new programs to West Houston. Dr. Paula Short will still have to get the final approval from the chancellor.

  • WCJC Signing

    Dr. Cass said UHV and Wharton County Junior College (WCJC) will sign three agreements, Joint Admissions, Reverse Transfer, and 2+2 Articulation agreements on July 30 to address collaboration between the two institutions for the benefit of students. These agreements will assist students by providing a streamline approach for those seeking additional degrees following their associate degree.

  • Convocation

    Dr. Cass announced UHV’s Victoria convocation is scheduled for August 29. Dr. Paula Short, UHS Senior Vice Chancellor for Academic Affairs, is being asked to be our guest speaker.

  • Ribbon Cutting

    The Chamber of Commerce and UHV will be hosting a ribbon cutting on Monday, August 19, at 4:00 p.m. for Jaguar Suites.

D. Facilities & Finance Updates–Wayne Beran

  • Jaguar Suites

    Mr. Beran said Jaguar Suites is moving along–custodial group is working, furniture is being delivered, pool is being built and the fire marshal is scheduled to return.

  • Property Purchases

    Mr. Beran said UHV has received approval by UHS Legal and the Coordinating Board to purchase the two apartments across from University Center on Ben Wilson, and the Jaguar Court building and property on Highway 59. Mr. Beran indicated we are still in negotiations on the trailer park on Red River.

  • FY2014 Budget

    Mr. Beran said we are closing in on the budget for the next fiscal year and we’ll be presenting the information to the Faculty Senate on Friday.

E. Student Affairs Updates–Dr. Jay Lambert

  • Student Center

    Dr. Lambert said the Student Center has come up with a plan to allow those students that are not dorm students to have a place to go during the day to relax and feel more like a part of the university. Changes will be forthcoming to the 11:59 Lounge and surround area that will be welcoming for all students.

  • YMCA Partnership

    A contract has been sent to UHS Legal for approval that would allow UHV to partner with the YMCA to allow students living in the residence halls to go to the YMCA free.

  • Personnel

    Dr. Lambert said the Director of Student Success position has been narrowed down to two candidates, with one backing out. The top candidate will be coming to campus next week for interviews.

F. Enrollment Updates–Dr. Denee Thomas

Dr. Thomas reported that the current fall enrollment report shows that total headcount has now exceeded the good year we had two years ago. Graduate headcount is lagging but improving. Both the numbers of new students and returning students is up, so praise was given for all involved in recruiting, advising, and enrolling efforts. She also noted that there are nearly 400 students at all levels above freshmen who have been accepted but are not enrolled. There are another approximately 600 students who have applied but not yet accepted; she said there is plenty of work and opportunity for everyone. The Housing Report indicated that Jaguar Hall is 100.3% full by application and 70% leased, Jaguar Court is 74% full by application and 48% leased (both ahead of same date last year), and Jaguar Suites is 39% full by application and 22.2% leased.

G. Other Items

Dr. Castille said he is scheduled to attend The Texas Higher Education Coordinating Board dinner in Austin this week for presidents and chancellors of Texas universities.

Dean Tart reported that she is on the University of Houston System Health Science Center task force, chaired by Provost Paula Short. She said the School of Nursing received a grant from Johnson Foundation for $237,000 to support the Family Nurse Practitioner program. She said over $1M has been raised for the Family Nurse Practitioner program. To date, 15 students have been admitted to this program.

Dean Niroomand said the School of Business Administration (SBA) staff is working hard to increase the enrollment and was proud to have the largest number of graduate students and the largest total headcount of more than 1,660 students in the SBA. He had just returned from his one week trip to China as part of the Study Abroad program where he gave lectures at the Central University of Finance and Economics in Beijing. He said the program is still on going with lectures, field trips and very nice and generous hospitality from Chairman Wu of the Sanzhu Group in China.

Dean Litton reported that with the split between Texas A&M System campuses, Corpus Christi and Kingsville, there is campus movement toward a collaborative effort with UHV. He reported the School of Education & Human Development is up in graduate enrollment numbers, but down by 31 in the undergraduate count.

Dr. Neill asked the deans to encourage their faculty members to attend the Friday budget review meeting with the president and vice presidents. She said there are a few issues that need to be taken care of before faculty returns in August.

Mr. Olukoya said UHV’s Student Government members are working on creating a tradition--“Red Fridays.” He said the Student Government presidents from the sister campuses are working on getting to know each other. UHV’s Student Government is working on starting a bike program. Walmart has already agreed to donate 3 bicycles for campus travel.

Mr. Walyuchow said Dr. Alcorn and he have been working hard on the August 28-Night for the Jaguars event. He said they are working on silent auction items and that Mr. Ryan will be bringing some memorabilia items for the silent and live auctions. This event has provided a great sponsorship opportunity. The Pump House has donated food for the meet and greet pre event dinner. He has also received donations from Stewart Title and Victoria Nissan; Mumford’s BBQ is working with them on the stadium food. This is the first time UHV has had online ticket sales. The Jaguar event is going to be a huge event and is creating a lot of buzz. Mr. Walyuchow said he looks for scholarships to increase for student athletes by 10-20%.

Dr. Alcorn reported that he has been meeting with potential sponsors and that everyone he has met with are happy to be on board and glad to see UHV back on the radar. He said this year’s Night for the Jaguar is a great friend building event. This has allowed community members to be a part of the university event; with Mr. Hewitt, agreeing to send his plane to pick up Nolan Ryan to Mr. Patillo preparing a steak dinner for our guest, as well as others joining in the festivities.

In Ms. Smith’s absence, Ms. Pantel reminded everyone of the annual ERS enrollment. She brought to the attention of everyone a new requirement this year, even if you don’t make any changes during the enrollment, you must still sign into your ERS account and fill out a Tobacco Certification. If you do not, you and your dependents will be charged a monthly tobacco user premium of $30 each up to $90 per household per month. She announced there would be an AFLAC representative on campus on July 25.

Mr. Walyuchow closed the meeting by thanking Mr. Beran for the new copiers the campus received, saying the copiers are great.

Meeting was adjourned at 11:40 a.m.
Submitted by: Kathy Walton