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University of Houston - Victoria

President's Office

9:30 A.M., April 24, 2013
President’s Conference Room

Members Present: Cass, Castille, Cobler, Faulk, Ferguson, Lagal, Litton, Mehan, Neill, Niroomand, Rice, Smith, Thomas, Walyuchow, and West

Absent: Beran, Dahlstrom, Di Leo, and Tart

Representatives: Tracey Fox, School of Arts & Sciences, Kevin Myers, Administration & Finance, Karen Locher, Library, Natalia Ruiz, University Advancement

Guests: Linda Bagwell, Karen Pantel, and Denise Prescott

I. Organization Business

--Dean Niroomand moved and Dr. Neill seconded to approve the minutes of April 10, as revised. The attendee list was corrected to show that Dr. Cass was not in attendance.

II. Business

A. TRAM (Time Reporting & Absence Management)—Linda Bagwell and Denise Prescott

Ms. Bagwell and Ms. Prescott presented to Cabinet members the new TRAM automated and updated application system that all UHV campuses are moving forward for capturing and processing time and leave. To be more efficient and effective, the new system will move the campuses from a paper process to an electronic system for the time reporting process. This change will mainly affect hourly employees. They discussed the benefits of the new system and the various terms and concepts.

New Roll Out Dates

  • May 1, Absence Management Goes Live for Salaried Employees
  • May 22, Pilot Group Goes Live
  • June 19, Time Reporting and Absence Goes Live for Bi-Weekly Employees

Training will be coming soon. In closing, Ms. Bagwell reminded everyone that all leave for April must be electronically submitted and approved by Friday April 26. The system will be down on April 29 and 30 and the new TRAM system for exempt employees will go-live on May 1.

B. Progress Report on Dorm Wireless & Printing Issues—Randy Faulk

--Mr. Faulk, in his role as Director for Administrative Technology Services, addressed the issues brought before Cabinet at the last meeting by Dr. Keith Akins. Mr. Faulk has made sure a process has been put in place to address dorm technology issues concerning printing and also making sure students know where to go for technology service. The IT Department has put a lab assistant at the dorm during peak times to assist students. This has solved the printing problem. The IT Department for three weeks had a temporary IT student worker in the lobby of the dorm to assist students so IT could see what type of problems they are having and during this time, only five people showed up in the eighteen hours they were present at the dorm. Mr. Faulk said they will be surveying students to get further feedback once they have determined the best way to get the information to the students. In the future, IT representatives will be present on student move-in dates to get them setup from the start and to address any questions or concerns they may have.

--A separate issue discussed was wireless access at UHV. Dr. Neill said to use UHV’s wireless internet service you have to go through a login that is not necessary on the Lone Star Community College or at the Sugar Land campuses –they use “guest” passes. Mr. Ferguson explained that we cannot provide guest passes as per the UH security policy.

--Dr. Castille said the dorm technology issues need to be solved by August. He would like to have two questions answered, in writing--what is the dollar figure to solve the problems, and what is the timeframe to implement the solution? He wants positive interaction, wants the issues diagnosed, and wants to see a plan to fix it. Dr. Castille said we’ve got to be more successful in providing a positive experience at UHV to keep moving forward in downward expansion, which more and more will depend upon improved retention figures and positive word of mouth from our residential students. Retention is not just the job of Students Affairs and Student Life. It’s a shared responsibility that involves a commitment from everyone on the President’s Cabinet.

C. President’s Report—Dr. Phil Castille

  • UHS Guest
    Dr. Castille reminded everyone of the upcoming May 3 “Called” President’s Cabinet meeting with Interim Senior Vice Chancellor Paula Short. Dr. Short will also speak at the Faculty Senate meeting at 1:00 p.m.

  • Tuition and Fees
    Dr. Castille said tuition and fees will be on the agenda at the May Board of Regents’ (BOR) meeting. Chancellor Khator has allowed the member institutions to come forward with a plan to raise tuition and fees within either a certain percentage or a dollar amount. Because our tuition and fees are among the lowest in the state, UHV chose the dollar amount option. The plan that UHV has, and that is being reviewed at the System, is an increase of about $140 per semester for a Texas undergraduate taking 15 credits/semester.

  • State Funds
    Dr. Castille said UHV is still in play to receive TRBs and Special Item funding. These higher education funding issues will be resolved by conference committees in the legislature in May.

  • Commencement
    Dr. Castille announced that Ms. Nelda Blair, Chair of the Board of Regents, and her husband Jim will be attending the May 11 UHV Commencement ceremonies to represent the UH System. Our commencement speaker will be Ernie Zuniga, a UHV communication graduate who is a news anchor at Fox 29 in San Antonio.

D. Academic Affairs Updates—Dr. Jeff Cass

  • SACS
    Dr. Cass reported on his SACS trip to Alabama as an observer. He said he felt the trip was very useful in that he was able to hear discussions and he found the focus report of key interest. The areas UHV will have to work on are student learning outcomes and student complaints. The draft of UHV’s SACS Compliance Certificate is complete and an off-site reviewer is reviewing the document at this time. The QEP (Quality Enhancement Plan) draft will go soon. He indicated more benchmarks are needed for our Strategic Plan.

  • New Programs/Courses
    Dr. Cass said the Provost Council approved the BS Health Studies (with a few changes) and the Political Science and will be sent forward for the August BOR meeting. The Master’s in FNP, which had already been approved by the BOR, was submitted to the Coordinating Board for final approval. The Master of Fine Arts in Creative Writing Degree and Master of Science in Biomedical Science in Professional Science Degree are both on the agenda for the May BOR meeting.

  • Personnel
    Dr. Jay Lambert, the new Associate Vice President for Student Affairs, will be coming

  • Agreements
    -- The Memorandum of Understanding with Houston Community College-Katy has been signed.
    --Six 2+2 agreements with Victoria College have been completed but must be signed by both campuses.

  • Digital Measures vs. Blackboard
    Dr. Cass said the Faculty Senate and faculty have been discussing the low response rates for Digital Measures for some time now. Blackboard has developed an Enterprise survey tool that allows completing the evaluations without having to re login. Dr. Cass reported that several faculty members have volunteered for the summer pilot to use the new Blackboard function. If this pilot proves itself, UHV may change to Blackboard beginning in the Fall.

E. Facilities & Finance Updates—Kevin Myers

In Mr. Beran’s absence, Mr. Myers said he has realized that student life and facilities are tied together.

He discussed—

  • Receiving good feedback from the facilities/security faculty and staff satisfaction survey;
  • Still in the process of purchasing Jaguar Court;
  • Jaguar Suites is in the sheetrock hanging phase and the installment of the heating and cooling system;
  • Complimented the Vaughn Company as a very dependable company;
  • Working on modifications of the Regional Economic Center for Economic Development to enlarge the auditorium and possible improvement on the restrooms; and
  • The move of the Facilities Department, the upcoming move of the Athletics offices, and the remodel of an area in the Totah Building for sports medicine.

F. Enrollment Updates—Dr. Denee Thomas

  • Applications
    Dr. Thomas reported that freshmen applications are at 2,880, with 1,359 having been accepted. This is up by 33% over this time last year. The percentage of accepted freshmen applicants is at 47.2% compared to 35% last year.

  • Advising and Preregistration Day
    The first advising and preregistration day was on April 20. Dr. Thomas reported this was a very successful event with 68 people in attendance, 64 registered, and 1 not TSI eligible. The next registration date will be June 15.

  • Enrollment/Housing
    Trudy Wortham is sending daily enrollment reports. Overall, we are down a bit compared to last Summer, but we are about on pace with one year ago for Fall. The housing report shows Jaguar Suites at 110 students, Jaguar Court at 69 and Jaguar Hall at 77.

G. Other Items

Dean Niroomand questioned if it was appropriate to contact the Wharton County Junior College administrators/advisors to encourage their students to take UHV courses in Sugar Land after they have completed the first two years of college at WCJC. He was told that it will be fine to communicate and recruit their students to complete their four-year degree and encouraging words from all deans would be appropriate. He announced that the School of Business Administration Spring 2013 BBA Conference will be held on Saturday, April 27, and MBA Conference on Saturday, May 4 at UH Sugar Land with about 180 students participating in both events. Dean Niroomand apprised Cabinet members that for the first time U.S. News & World Report in 2013 has ranked the UHV School of Business Administration as one of the nation’s best online business programs. He shared a copy of a Bloomberg Businessweek cover that highlights the SBA bragging points.

Dean Litton announced that May 2, 5:00-6:30 p.m., the School of Education & Human Development will host the 2013 Spring Symposium on “Autism: Current Assessment and Intervention Strategies.” The two authors of “Autism Spectrum Disorders: Inclusive Community for the Twenty-First Century,” Drs. Timothy Wahlberg and Anthony Rotatori will be the guest speakers and provide a contemporary in-depth look at special education. Admission is free and open to the public.

Ms. Cobler encouraged everyone to show their support for GenTX Day on May 3 by wearing a college T-shirt. This day celebrates and congratulates graduating seniors and the other students of Generation TX. She announced there will be a UHV photo at 10 a.m. that day by jaX and encouraged all faculty, staff and students to participate. The photo will be entered in the local GenTX photo contest for a change to win a free nugget party with the Chick-fil-A cow.

Dr. Neill, in Dr. Tart’s absence, reminded everyone of the Spring Nursing Forum on May 3 and the Pinning Ceremony at 3:00 p.m. on May 11. She said the Faculty Senate Executive Committee had a very productive meeting with Dr. Castille and was able to tie up some loose ends for the year.

Ms. Locher , in Dr. Dahlstrom’s absence, said the library is still working on the installation of equipment and furniture in the library’s instructional lab. Ms. Locher said they are working through the pilot program with an embedded librarian in Dr. Ron Salazar’s class for the first time. The embedded librarian developed study and research guides as needed for his online class. She said that Dr. Beverly Tomek’s class that met in the Library’s Auditorium has been instrumental in letting students know more about the library.

Ms. Fox , representing Dean Di Leo, announced the annual De Leon Symposium will be held on April 27, in the Alcorn Auditorium.

Mr. Walyuchow reported the baseball team had won two doubleheaders against Louisiana State University-Alexandria. He invited everyone to April 27 softball tailgate event at the Youth Sports Complex. He said the golf conference tournament begins on Monday. The championship games will host three games a day with 450 participants in these events. Mr. Walyuchow said he is looking forward to showcasing Victoria and UHV to our guests.

Mr. Lagal reminded everyone of the first of the jaX Giving Back events on May 4, at The Food Bank of the Golden Crescent, at 10:00 a.m. and encouraged everyone to participate.

Meeting was adjourned at 11:45 a.m.
Submitted by: Kathy Walton