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University of Houston - Victoria

President's Office


9:30 A.M., December 12, 2012
President’s Conference Room
Meeting Minutes

Members Present: Beran, Cass, Castille, Cobler, Dahlstrom, Ferguson, Lagal, Litton, Mehan, Mundy, Neill, Rice, Smith, Tart, Thomas, Walyuchow, and West

Absent: Di Leo, Niroomand

Representatives: Andrea Dry, Annual Giving and Alumni Relations; Tracey Fox, School of Arts & Sciences; Lindsey Koch, Director of Student Life & Services; Jane Mims, School of Business Administration

I. Organization Business

--Dr. Cass moved and Dean Litton seconded to approve the minutes of November 28, 2012, as circulated.

II. Business

A. President’s Report–Dr. Phil Castille

System Presidents’ UHS MITC Emergencies Summary
Dr. Castille said the UHS MITC Emergencies committee report was discussed at the System Presidents’ meeting in early December. Chief Malcolm Davis, UH Assistant Vice President of Public Safety Security, said it would take nine months to develop a PIER-wide response system. In the interim, the following protocol was discussed for all UHS campuses: each campus (including MITCs) in the event of an emergency is to notify the UH Security, and they will send out the PIER notification. Chancellor Khator requested a set of principles be developed to guide the development of new procedures and templates for handling emergency situations. Chief Davis was assigned to come up with these goals for emergency procedures. Since UHV already has an emergency template in place, Dr. Castille requested it be shared.

Dr. Neill said she feels in an emergency situation, for safety sake, Security should be allowed to make a decision whether to close campus or not – there may not be time to follow the usual org chart.

SACS Conference
Dr. Castille and several others attended the annual SACS conference in Dallas. He said he feels that higher education is letting the 'completion agenda' drive higher education policy. We should not forget that learning always precedes completion. To the faculty member in the classroom, completion is something abstract, something in the future; but student learning is something that should be important to faculty in the here and now, and it should engage them deeply. Completion will follow if learning takes place and drives students to graduate. Dr. Castille said proposals before the Texas legislature for performance-based funding have to be about more than completion–points must be given to institutions like ours for performance measures that we can be successful at – e.g., number of students with Pell Grants who are granted admission, etc. The current proposed measures give an advantage to the biggest, most selective public universities in the state.

Student Life & Services Report
Ms. Koch reported the University Advancement graduate students celebration events in Sugar Land, Cinco Ranch, and Katy were a big success. She said hopefully next time we can get the information out sooner and make this a tradition. She said jaX has been very busy attending various functions and events. She said her area is tracking the UHV’s student organizations to help with assessment. The 1st Annual Office Decorating Contest was a big hit with students and staff alike. Ms. Koch closed by saying student wide there has been a major change in campus student life.

Annual Giving & Alumni Relations
Ms. Dry said the Alumni Relations office reached out to those students in their last weeks at UHV prior to commencement with events to encourage them to remain a part of the UHV family by becoming alumni. Overall, the Alumni events encouraged networking between the students and were well received. Ms. Dry said now that she has some contacts she plans to have more Alumni events.

B. Academic Affairs–Dr. Jeff Cass

Commencement Changes
Dr. Cass reported that there will be changes to the upcoming commencement ceremony. In hopes of streamlining the program, keeping the ceremony to two hours or less, and continue to hood the masters graduates there will be fewer speeches. UHV will be graduating its largest class ever this commencement. Due to the number of administrators and faculty participating, those faculty members who do not have speaking parts will be seated on the floor flanking the students. There continues to be discussion on moving the Victoria ceremony, but for the future UHV will keep the same venue. We did try to get the VISD Fine Arts Center but was not able to do so.

UHS Changes
Dr. Cass announced there was a change at Provost Council; Dr. John Antel will be going back to faculty status and Elaine Charleson will serve as acting Vice President for Academic Affairs.

Dr. Cass said enrollment is down a little for spring and that he and the deans are working on this.

Dr. Cass shared a warning with everyone that a season of SACS is forthcoming where everyone will be bombarded with “drafts” of SACS material. He said piece by piece will be up for review–there are 100 pieces so there is a lot of drafting going on. Dr. Cass said our model for our compliance audit, UH-Clear Lake, passed SACS review. With the SACS storm that is coming this spring, will be verifying faculty credentials. He said 93% of the universities get hits for faculty credentialing.

Associate Vice President Search
The search committee has been conducting reference checks on the four candidates that they will bring to campus.

System-wide Art Committee
Dr. Upphinder Mehan will be representing UHV as part of the system-wide art committee. Dr. Mehan said UHV is top on the list for new public art.

C. Facilities & Finance Updates–Wayne Beran

Mr. Beran reported the month of December has been a very busy month for the Finance area. There will be a Board of Regents meeting at the end of January and UHV will have five major agenda items to present. He reported that Jaguar Suites is on schedule.

D. Enrollment Updates–Dr. Denee Thomas

Dr. Thomas said the registrar had sent out the weekly enrollment figures. The good news is that we are growing everyday but still not where we would like to be. Currently we have 320 new students for the spring semester. We have 1,576 applications for fall freshmen, and we are 50-60% ahead of last year. Of those applicants, 387 have been accepted. The Admissions office is managing to keep up with the application process for spring and fall. The new PeopleSoft Priority Query is assisting all parts of the enrollment process for freshmen.

Financial Aid
They are working closely with Financial Aid to see what type of commitment we will need if the state reduces Financial Aid funding… UHV will have to come up with more money for UHV Guarantee. Dr. Thomas said they are working with Financial Aid to try to reorient that financial aid is not just dropped on students, but used as a recruitment tool.

Dr. Thomas said there will be a letter sent out to parents of freshmen before the holidays about the milestone for the students. They are trying also to be proactive to help recruit those students that have had several options to select from. She said UHV is recruiting from all parts of the state and geographically our enrollment has grown.

E. Other Items

Mr. Walyuchow met with Claud Jacobs on the upcoming February golf tournament and so far, Mr. Jacobs raised $15,000; Mr. Walyuchow raised $2,000. Season tickets have gone on sale for baseball and softball. Letters will be going out shortly; tickets will be $99 for reserved baseball seats and $40 for general seating for softball. The Jaguar gear sale raised $1,200. Mr. Walyuchow reported that Athletics is starting to see more interest from students earlier in their career. He has been receiving personal emails and phone calls across the board for Athletics.

Ms. Fox, representing Dean Di Leo, said TimeGate will advertise in GameStops in the Houston, Austin, and down to the valley.

Dean Litton said he had attended a meeting where the Texas Higher Education Coordinating Board and Texas Education Agency (TEA) were in attendance and they reiterated that higher education has a huge part to play in this upcoming legislative session. The TEA agent in attendance said he had been on the job for twelve weeks and he was there to listen. At this meeting, they learned of legislative updates and education leadership changes. The Executive Director of Educate Texas spoke on the Texas Teaching Commission report, which will be coming out shortly, on ways to improve teaching education in Texas. Some of the information was good but some was of concern. Dean Litton said there would be increased standards for alternative education and he expressed hopefulness that these issues will be addressed.

Ms. Mims, representing Dean Niroomand, said the BBA Conference in Sugar Land on December 1 had approximately 200 in attendance. For those that would like to hear keynote speaker, Stephen Kaufman of Zeus Mortgage, the video can be found online. The fall MBA Conference held this past weekend was also well attended. Ravi Kathuria, president of Cohegic Corp., was the guest speaker.

Meeting was adjourned at 11:40 a.m.
Submitted by: Kathy Walton