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University of Houston - Victoria

President's Office


9:30 A.M., November 14, 2012
President’s Conference Room
Meeting Minutes

Members Present: Cass, Castille, Cobler, Dahlstrom, Di Leo, Ferguson, Lagal, Litton, Mehan, Neill, Norgard, Rice, Smith, Tart, Walyuchow, and West

Absent: Beran, Mundy, Niroomand

Representatives: Natalia Ruiz, University Advancement and Jane Mims, School of Business Administration

Guests: Chuy Aros, Elena Torres, and Andrea Dry

I. Organization Business

--Dr. Cass moved and Dean Litton seconded to approve the minutes of October 24, 2012, minutes as circulated.

--Dr. Cass introduced Andrea Dry, Associate Director of Annual Giving and Alumni Relations, to the Cabinet members.

II. Business

A. Department of Justice OVW Grant

Guest: Elena Torres, Campus Victim Advocate

Dr. Rice presented a PowerPoint presentation on the Department of Justice OVW Grant. UHV was awarded almost $300,000 for this grant, with the purpose of developing and strengthening effective security and investigation strategies to combat crimes against women on campus. The “must” actions required by the grant are: 1) grantees must create a coordinated community response to violence against women on campus; 2) grantees must establish a mandatory prevention and education program about sexual assault, domestic violence, dating violence and stalking for all incoming students; 3) grantees must train all campus law enforcement to respond effectively in sexual assault, dating and domestic violence, and stalking cases; and 4) grantees must establish or strengthen programs to train all members of campus disciplinary boards to respond effectively to charges of sexual assault, domestic violence, dating violence, and stalking.

Ms. Torres, Campus Victim Advocate, shared with Cabinet members handouts that addressed the procedure to follow if a student shared that he/she has experienced sexual assault, dating or domestic violence, or stalking. She discussed the Victim Intervention and Prevention (VIP) Program.

Ms. Norgard said having a Victim Advocate on campus is very important and that Ms. Torres has already responded to and handled cases here on campus, and brings a lot of experience to the table.

Dr. Castille said with downward expansion, UHV is now responsible for young people in a way we have not been before. Providing professional counseling services for students sets a benchmark for the evolution of the university.

Dr. Cass said now that we have more services in place in Victoria, we will be expanding and addressing student needs at the MITCs. There was various input from around the table on the need to possibly have a center in Sugar Land and the funding needs for the personnel.

There was various input from around the table on the need to possibly have a center in Sugar Land and the funding needs for the personnel.

Dr. Castille requested that Dr. Rice arrange with Ms. Elena Torres to brief personnel in the VIP Program.

B. President’s Report–Dr. Phil Castille
  • Bomb Scare at UHSL

    Dr. Castille said when UHSL experienced a bomb threat in October, even though the alarm went off and people moved out of the buildings, there was confusion. Students and other personnel exited the buildings but did not disperse. Chancellor Khator has established a UH System committee that will address these issues and make recommendations for handling emergency situations at MITCs. UHV’s representatives will be Drs. Keith Akins and Kathryn Tart.

  • Community of Readers

    Dr. Castille announced that Dr. Denise Neill and Ms. Sandy McNeeley would be presenting at today’s Community of Readers event.

  • Rolling Academic Schedules

    Dr. Castille directed the four schools to prepare 2-year rolling academic schedules so students can see the order in which courses come up. Doing this will also allow deans to show how future faculty teaching responsibilities will be assigned. This will be helpful for required classes for which there is a rotation of faculty. Deans should include a caveat that makes clear that future teaching assignments are only tentative at this point and are subject to change in the future as new faculty are hired and other faculty retire or separate from the University, go on leave, be given administrative responsibilities that require released time, etc. He asked that the rolling 2-year schedule be completed before the end of the semester, in time to be made available in January at the start of the Spring Semester.

C. President’s Annual Report–Paula Cobler

Dr. Castille announced this year’s theme for the President’s Annual Report was going to be “History in the Making” and asked Ms. Cobler to share a video preview of what would be share with the community at this year’s President’s Annual Report & Excellence Awards presentation on November 15.

D. Academic Affairs Updates–Dr. Jeff Cass
  • Associate Vice President Search

    The search committee for the Associate Vice President for Student Affairs will be reviewing the 39 candidates and reducing the number in preparation for interviews.

  • Katy Classes

    Dr. Cass said UHV will be offering 15 classes at Houston Community College (HCC) this spring and will have office space at their Katy location. Recruiters are currently working 28 hours each week at the HCC location.

  • Three Percent Growth

    Dr. Cass said freshmen enrollment grew well, while other areas were flat this past semester. The short term tactics mentioned–

    • School of Business Administration are penetrating the local market with Google words;
    • School of Nursing has a new cohort coming in the spring semester;
    • HCC Katy will cohort next year with the School of Nursing;
    • School of Education and Human Development has an Education Administration cohort in Katy for spring;
    • UHV will use the VISD Liberty Academy facilities to teach chemistry and physics;
    • Enrollment Management will be checking with students that did not choose us for one reason or another in hopes that they may like to give us a try now; and
    • Muslim cohort program for post graduate certificates in Houston.
E. Facilities & Finance Updates

Due to Mr. Beran absence, no report was provided.

F. Enrollment Updates–Chari Norgard
  • Early Warning Device

    Ms. Norgard said our early warning device has received well over 600 notifications noting students that are having trouble in their classes. Ms. Norgard said these students are being notified by phone and/or by email.

  • Sugar Land Blood Drive

    Ms. Norgard said the blood bank in Sugar Land reported the blood drive on the Sugar Land campus was the most successful of the blood drives in that area, with 60 donors and 46 units of blood drawn.

  • Applications

    Ms. Norgard reported that last spring at this time, we had 82 freshmen applications and this year we are at 92. We already have 570 applications for the fall and 967 freshmen applications.

  • Jaguar Day

    Ms. Norgard said we had 25 prospects signed up to attend Jaguar Day–with family members, we had 75 people in attendance. There was a short tour of Victoria by shuttle, and Admissions and Financial Aid representatives were on hand to assist students.

  • Join the Jaguars

    Last August we had 6 prospective students to show up for the Join Jaguars event; this November we had 1. Recruiter’s Council will revisit this event and see how to improve the attendance.

Ms. Norgard announced this would be her last President’s Cabinet meeting prior to her retirement in December and thanked everyone for their support. Dr. Castille and Cabinet members thanked Ms. Norgard for her long-standing dedication to UHV and for all the work she had done in making downward expansion a success.

G. Other Items

Dean Litton reported that the School of Education and Human Development had a successful regional meeting of the Texas Association of Future Educators (TAFE) with six different school districts. He said this event allowed 200 interested students to be on campus and that he had received many positive comments. He said the state director said he always looked forward to this event at UHV each year. He thanks Ms. Sandy Hybner for her work on this event. Dean Litton announced he would be teaching in Katy this spring. He said the school has a neat ad that embraces the Chinese community concerning courses at Cinco Ranch–the ad is in Chinese.

Ms. Smith reminded everyone to complete their mandatory training by the end of November. Employees must complete this training in order to be eligible for merit raises.

Ms. West said NAIA has ranked UHV’s softball team as number ten in the country.

Mr. Walyuchow said both teams have celebrated a lot of wins this season–9 for the men and 7 for the women. UHV’s soccer team will be attending their first ever conference tournaments. The women’s golf program was listed number 30 in the nation in the NAIA rankings. Mr. Walyuchow said he and Claud Jacobs have been discussing UHV hosting an upcoming golf tournament in February that in the past has been hosted by Texas State University. Plans are for this year’s event to expand the tournament and include both men and women and to use both golf courses. Mr. David Cook, renowned sports psychologist, will be the guest speaker at the February banquet. Mr. Walyuchow announced that UHV will host all conference tournaments here in Victoria in May. It will be a weeklong celebration, with about 600 athletes and coaches and approximately 1,200 fans in attendance coming from all over. In closing, Mr. Walyuchow said NAIA selected UHV as a Champions of Character Five-Star Institution.

Ms. Cobler said Newsweek’s final print issue will come out in December. UHV has the opportunity to advertise and target Texas readers only.

Dean Tart said a Nursing Forum will be held in Sugar Land and the forum will address Protocol for Admitting Hospice. She announced UHV’s Nursing School will now be part of the Sigma Theta Tau International honor society. A date for the induction ceremony will be shared when established.

Dr. Mehan noted at the suggestion of Dr. Cass, in support of research efforts all schools will be visited. He thanked the deans for being accommodating in helping to get the word out. To date the Schools of Business Administration and Nursing have been visited.

Dr. Cass said a pre awards person is going to be hired to assist in the Research Administration and Sponsored Programs department. Dr. Sharon Bailey has been hired as the Director of Assessment at the university to work on HB 2504.

Meeting was adjourned at 11:30 a.m.
Submitted by: Kathy Walton