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University of Houston-Victoria

University Of Houston-Victoria

President's Office


9:30 A.M., October 24, 2012
President’s Conference Room
Meeting Minutes

Members Present: Beran, Cass, Castille, Cobler, Dahlstrom, Di Leo, Ferguson, Litton, Mehan, Mundy, Neill, Niroomand, Norgard, Rice, Smith, Tart, Walyuchow, and West

Absent: Lagal, Norgard

Student Services Representative: Dr. Denee Thomas

  1. Organization Business

    --Mr. Walyuchow moved and Ms. West seconded to approve the minutes of September 26, 2012, minutes as circulated.

  2. Business

    1. President’s Report–Dr. Phil Castille
      • Cabinet Retreat
        Dr. Castille thanked Dr. Rice and others that were involved in the planning of this year’s President’s Cabinet retreat. Dr. Castille said we will probably alternate years on the overnight retreats. Everyone agreed that hosting the retreat earlier in the academic year worked best for everyone. Dr. Castille expressed his appreciation for the external funding that allowed UHV to have Dr. Rose Mary Fry as this year’s retreat facilitator.

      • Freshmen Recruiting
        Last Spring, Dr. Castille felt that UHV needed to be more mobilized/centralized in FTIC/freshmen recruiting. He congratulated all concerned on making up lost ground and bouncing back with outstanding fall recruitment this year. However, he reminded everyone that our fall enrollment actually fell backwards by a few students, because of declines in grad student enrollment and transfer students. He wants everyone this spring to seriously focus on recruitment efforts to attract more transfers and grad students, because this is our last chance in a "count year" to drive the funding formula with more student enrollments. Dr. Castille asked Dr. Cass to establish how our advisors and recruiters are networking across campus. Dr. Cass will work with the deans to try to achieve optimum coordination and make sure that job duties match up with job descriptions.

      • Board of Regents’ Retreat
        Dr. Castille said the System’s strategic plan was discussed at this year’s Board of Regents’ retreat. He hopes to learn more about this plan at the next meeting.

      • SummerFlex Reminder
        Dr. Castille reminded everyone to communicate to their staffs that summer 2012 was the final year for SummerFlex. UHV will no longer allow offices to be closed at noon on Fridays during the summer..

    2. Academic Affairs–Dr. Jeff Cass

      --Dr. Cass said he is working on a short-term strategy to boost enrollment growth for the spring. His plans are to beef up Google AdWords, target sophomores, provide information to create a plan for recruitment, bring resources back into alignment and work with the school deans on matching up positions with job descriptions. He is also planning an upcoming meeting with recruiters and certain advisors. To be effective as an institution, Dr. Cass would like for enrollment management to see what they have and how they are being utilized.

      --Ms. Andrea Dry was hired as the Associate Director of Annual Giving and Alumni Relations and will start in November; and the new Associate Director of Assessment, Dr. Sharon Bailey, has already started work at UHV.

    3. Facilities & Finance Updates–Wayne Beran
      • American Campus Communities
        Mr. Beran announced that Zandy Baker, Director of Housing with American Campus Communities (ACC), is no longer with UHV. ACC will be providing a temporary to fill this position until they find someone with experience that matches UHV’s needs.
      • Possible Property Purchases
        The owner of the building that Jaguar Court is located in is now willing to sell and the owners of the 2 apartment properties across the street from campus, Casa Del Rio and Arlington apartments, are also willing to sell. Mr. Beran will be visiting with the UH System about the purchase of these properties. Hopefully by May or June UHV will own these three properties. There was discussion on how we could use the properties across the street if purchased—married student housing, international student housing, fraternities, and single parent housing. Mr. Beran said five construction firms were interviewed for the new Center for Regional Economic Development Building. He said he felt there was a good variety of firms represented—one from Columbus, two from Houston, one national firm, and one international firm. Members of the search committee consisted of four UHV representatives and three System representatives. Plans are to have a recommendation by next week. The construction firm selected will work with architectural firms Perkins + Will and Rawley McCoy & Associates to get the building completed. The goal for completion is 10-13 months, fall 2014.

    4. Other Items

      Dean Cass announced that Dr. Rice is working with Sugar Land City Councilman Himesh Gandhi to be the fall 2012 UHV commencement speaker.

      Dr. Castille requested the “One for All-All for One” FY 2013 staff and faculty campaign material be sent out by the end of October, so that we don’t lose another month of payroll deductions.

      Ms. West said that students liked the new location and arrangements of the “Meet the Leaders” luncheon this year. Hosting the luncheon at Jaguar Hall seemed to make the students more comfortable visiting with administrators in their own environment and she said she had received a lot of student feedback. In the works, are plans to establish a monthly administrator meeting with students.

      Ms. Cobler said she had attended a marketing meeting at the UH main campus where the UH System marketing directors talked about the marketing challenges facing each of their campuses. Another group meeting is scheduled for the end of November at the Sugar Land campus.

      In Ms. Norgard’s absence, Dr. Thomas said departments are working very hard on SACS related issues. Freshmen recruiters are busy, will be in San Antonio next week, and will have two upcoming visits in Houston. She reported that freshmen applications are far ahead of the count last year, more than 550 applications and 66 students have already been accepted. There will be special attention on how we manage these students.

      Mr. Walyuchow reported that there are two soccer games today—final home game for the men is today and the women’s final home game is Saturday. He said UHV should find out today if one or both of the teams will earn berths to the Association of Independent Institutions Conference soccer tournaments in San Marcos, California in November.

      Dean Tart said the School of Nursing has received full approval from the Texas Board of Nursing for based upon our pass rate of the Second Degree BSN program. The UHV BSN Second Degree Program was commended for the 93.33% examination pass rate. UHV School of Nursing was voted unanimously by the Texas Medical Center's Executive Board to be a institutional member of the Texas Medical Center. We are one of five university nursing programs that are a full member institution in the Texas Medical Center. Dean Tart reported that she is co-primary investigator on a Robert Wood Johnson Foundation grant for Advancing Practice in Nursing (APIN). The grant is one of nine grants nationwide and will work to provide a RN-BSN curriculum state-wide, increase nursing diversity, provide faculty development and work with health care practice partners to increase the number of nurses to achieve the BSN degree. UHV is looked at as a leader in this program.

      Dean Di Leo said UHV’s criminal justice bachelor’s degree was ranked number 13 by TheBestSchools.org as one of the best online criminal justice programs in the nation.

      Dean Niroomand said he has an upcoming meeting with a delegation from Morocco in Sugar Land this week to discuss recruiting students. He is still working on recruiting students from Saudi Arabia with the help of the Saudi ambassador in Canada. He also mentioned that Taiwanese Universities are waiting to sign an MOU with UHV.

      Dr. Neill said she will be presenting in San Antonio on work through a Perkins Grant. She and Dr. Justin Bell will be attending the Texas Council of Faculty Senate meeting in Austin this week.

      Dr. Dahlstrom announced the upcoming Texas Book Festival on October 27 and 28, in Austin, TX, at the State Capitol and surrounding grounds. He said that UHV will be represented at the festival and that Diana López, English faculty member who presented a Banned Books Week program for the Library, is on a Texas Book Festival panel on Saturday afternoon.

      Ms. Cobler reminded everyone of the upcoming President’s Annual Report & Excellence Awards event on November 15. This year’s theme is “History in the Making.”

      Dean Litton said the School of Education & Human Development has been working with Gonzales High School on a new cohort—approximately 10 new graduate students will be coming in January. They are also working with private schools in Houston and Katy and will have between 5-15 students starting in January in the online VOICE Program. Next week a new cohort program with Fort Bend ISD in Education Administration with 20-25 new students is planned for next fall. In November, the university will host a regional meeting of the Texas Association of Future Educators (TAFE) with about 250 high school students visiting campus. In hopes of making a difference in our community, Dean Litton said VISD is working with the superintendent, school board and the Schools of Education & Human Development and Arts & Sciences to adopt one school in the local area in need of additional support. The school selected will be announced shortly. We will also be taking our successful counseling program (one course) to the HCC Katy Campus in January.

      Dr. Castille said the university’s blend of face-to-face and online courses is a priority for us in growing our students in Victoria. It is also important to continue growing face-to-face classes (F2F) in The Woodlands and in Fort Bend County, along with online deliver. F2F classes are necessary for students to “bond” with UHV, although not all classes need to be F2F. He said it may be time to take a look at what programs are working and what are not working across the schools. We expect the legislature to enact another lean budget, and deans and the provost will have to make hard choices about how to internally concentrate our resources behind our most successful programs

      Dean Di Leo stated there is a need for more ITV rooms; this is an important tool for face-to-face classes and is also needed for research. He also requested space to offer chemistry and physics classes for this fall.

      Mr. Ferguson reminded everyone a request has been sent to the Budget Committee requesting funding to set up University Center Room 303 as an ITV room.

      Dr. Castille said that he has asked for recommendations about how to split the IT department, with some IT units reporting to Academic Affairs while other units within the department will continue as currently arranged to report to the Vice President for Administration & Finance. He said they are looking for ideas and working on suggestions concerning this item.

    Meeting was adjourned at 11:30 a.m.
    Submitted by: Kathy Walton

SACS Reaffirmation 2014