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University of Houston-Victoria

University Of Houston-Victoria

President's Office

9:30 A.M., February 22, 2012
President's Conference Room
Meeting Minutes

Members Present: Akins, Beran, Bergstrom, Castille, Dahlstrom, Di Leo, Ferguson, Mundy, Niroomand, Norgard, Prince, Rice, Smith, Tart, and Walyuchow

Absent: Cass, Nelson

Guests: Zandy Baker and Genaro Cortez

Staff Council Representative: Billy Lagal

Marketing Representative: Cobler

I. Organizational Business

--Dr. Tart moved and Mr. Ferguson seconded to approve the minutes of February 8, 2012 as presented.

II. Business

A. Policy Review: C-19 Drug & Alcohol Abuse Prevention–Genaro Cortez

Mr. Genaro Cortez, Safety and Risk Manager, reviewed with cabinet members the changes to the UHV policy on Drug & Alcohol Abuse Prevention. Mr. Cortez said the entire policy was updated; some of the changes made were: policy consistency; removed UHSCR and UHSSL from the verbiage and replaced it with UHV employees and students; clarification on loss of student eligibility for federal aid; added links for reference; updated a section on Suspension of Financial Aid Eligibility; and a new sections for the University Counseling Center. This policy will be moved to the General Index to correspond with the Alcoholic Beverages on Campus policy. After a discussion concerning the title of the policy and additional policy clarification, it was requested that Mr. Cortez bring the policy back to cabinet after suggested changes have been made.

B. Results of Jaguar Survey–Zandy Baker

Ms. Zandy Baker, Director of Housing, reported that each fall, American Campus Communities hosts a customer service survey to gauge the satisfaction of the residents living in the dorms they manage. This past fall UHV's total housing of students was 164, which included 150 freshmen, 7 sophomores, 3 juniors. Of those were 4 graduates, 22 athletes, 70 males and 94 females. American Campus Communities used an outside company to conduct a 120 property survey. UHV ranked 8th out of the 120 properties with student satisfaction, 1st in our region for participation with 99%, 1st in the company for participation and 3rd in the company for resident engagement. The feedback on the survey questions will help UHV with any areas that need addressing.

C. President's Report-Dr. Phil Castille

--Employee Recognition Luncheons

Dr. Castille thanked everyone who attended and was involved in making the Employee Recognition Luncheons at Victoria and Sugar Land a success. There was a brief discussion on what could be done to encourage even more participation, especially to get more faculty in Victoria to attend; faculty participation in Sugar Land was strong. One suggestion is to rename these events the “Faculty/Staff Recognition Luncheon.”

--Report on BOR Meeting

Dr. Castille said the Board of Regents’ (BOR) meeting was split between the Main campus and the University of Houston Clear Lake (UHCL) campus. UHV received approval to plan for a new UHV Academic and Economic Development building, to be situated just northeast of the University Center building. Later this spring UHV will seek Board approval for the design; final approval would be sought this summer from the Coordinating Board. Our hope is to break ground this year and to bring the new building online for Fall 2014. Approval was also granted for the Master of Science in Nursing with a Major in Family Nurse Practitioner.

--Sophomore Residence Hall

Dr. Castille and Mr. Beran shared a proposed design for the sophomore residence hall, to be called Jaguar Suites and built between Jaguar Hall and Jaguar Courts on Highway 59. Final design is expected in March. We hope to break ground this summer.

--Tuition Increases

Dr. Castille said UHS is closely watching other Texas universities concerning tuition increases for Fall 2012. Dr. Castille said when he spoke with Dr. John Antel, UHS Vice Chancellor for Academic Affairs, he covered the following points: 1) UHV’s point of view is that tuition increases should be both modest and predictable to students, not zero one year and a big rise the next; 2) having no tuition increase might be okay if UHV were charging a higher rate for tuition like the Main campus, but we are already the lowest in UHS; 3) if a decision is made System-wide to have no undergraduate tuition increases, it should not apply to graduate tuition increases.

Mr. Beran said the proposed percentages and dollar amount increases vary among the UT, TAMU and Texas Tech Systems; no consensus has formed.

--Meningitis Vaccine

Dr. Castille reported that the UHCL was able to work out a deal last January with a nearby pharmacy in Clear Lake City whereby their staff came over to the UHCL campus and administered the shots to students. The UHCL student health clinic was charged per shot and not required to buy vaccine by the lot. UHCL also subsidized the cost and assisted their students with the documentation. Ms. Norgard is trying to get UHV set up in a similar arrangement with a local clinic or pharmacy. We need to have such an arrangement in place for Fall 2012 to ensure that we do not lose enrollments because students lacking proof of vaccination are unable to get a shot in a timely, cost-effective way.

--Financial Aid Packages

Proposed UHV financial aid packages:

  • UHV Guarantee would be offered to eligible new freshmen and sophomores. Some low-income students would be eligible for free tuition and fees. Others would receive financial support on a graduated scale based on family income as documented on the FAFSA (Free Application for Federal Student Aid).
  • Continuing UHV students currently on financial aid would be eligible to continue receiving aid, also on a graduated scale based on family income as documented on the FAFSA.

Also under discussion is a group of President’s scholarships to attract academically high-performing students.

C. Facilities & Finance Updates–Wayne Beran

Mr. Beran said that Wharton County Junior College has the funds to equip the newly approved TimeGate building coming to the UHSSL campus. He stated that UHV is in the process of purchasing the Kresta Boats and Motors property on Ben Wilson. With the purchase of this facility, we will be reconfiguring the entry and parking area for the dorms. This new facility will also serve as the housing for the shuttle bus service we will start in the fall. UHV is also checking into the 1.4 acres on the corner of Ben Wilson and Red River.

D. Enrollment update–Chari Norgard

Ms. Norgard discussed the difference between Victoria College (VC) & UHV’s schedules, stating that VC starts on the hour whereas UHV starts on the half hour. VC’s summer schedule is May 30-June 27, with UHV’s being June 4-July 5. The VC schedule aligns with the public schools for dual credit. To align class schedules UHV would have to start at 8:00 a.m. President Castille asked Dr. Cass to work with the deans and Ms. Norgard on course planning for the summer.

E. Summer Flex Schedule

Due to time constraints, the Summer Flex Schedule discussion will be postponed until the next meeting of the cabinet.

F. Cabinet Retreat Follow-Up

Due to the limited time, this section will be brought back to cabinet to discuss if there is a need for a date change from January to August and an overnight retreat.

Meeting was adjourned at 12:00 p.m.
Submitted by: Kathy Walton

SACS Reaffirmation 2014