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University of Houston-Victoria

University Of Houston-Victoria

President's Office


9:30 A.M., February 8, 2012
President’s Conference Room
Meeting Minutes

Members Present: Akins, Beran, Bergstrom, Cass, Castille, Cobler, Dahlstrom, Di Leo, Ferguson, Mundy, Nelson, Norgard, Prince, Rice, Smith, Tart, and Walyuchow

Absent: Niroomand

I. Organizational Business

--Dr. Akins moved and Mr. Walyuchow seconded to approve the minutes of December 14, 2011 as presented.

II. Business

A. President’s Report–Dr. Phil Castille

Dr. Castille introduced Dr. Jeffrey Cass, UHV’s new Provost and Vice President for Academic Affairs, and welcomed him to the President’s Cabinet.

--UHV on Texas Tribune
Dr. Castille addressed the story that appeared on the Texas Tribune’s web site on February 2nd. The story is a follow-up interview on the events of 2011 at UHV. The interview gave us a great opportunity to tell our story regarding our campus strategic plan and place within the UH System.

--Bacterial Meningitis Vaccine
Dr. Castille said the new Texas law that went into effect January 1, 2012 requiring all new students and transfer students under age 30 be vaccinated against bacterial meningitis. This new law negatively affected UHV’s spring enrollment. Dr. Castille stated that UHV needs to be more proactive in the future in assisting students who do not provide proof of vaccination.  Students may request a 10-day exemption and still be enrolled, and UHV has to follow suit with UHD and UHCL in providing assistance to them to get the vaccination.  UHV should explore with local clinics and pharmacy outlets possibilities for giving the shots to UHV students at subsidized rates.  Such protocols need to be in place by summer school.

--Jaguar Pledge
The Jaguar Pledge was discussed to be sure the university was moving in unison. The Jaguar Pledge has been offered in different amounts to our first two freshman cohorts. Last fall’s version was less successful than 2010’s.  The proposal is to cover at least 50% of the cost of tuition and fees for incoming freshmen during their freshmen and sophomore years. UHV is also looking at a guarantee of free tuition and fees for eligible students whose annual family income falls below a threshold amount (which is still being studied). 

--New Academic Building/February BOR Agenda
Dr. Castille said the Board of Regents’ February agenda includes a request for approval to plan for the new UHV academic and economic development building. With approval from the planning committee, UHV will be able to pursue designs for the facility. Later approval would be required from the BOR Finance Committee as well as the Coordinating Board.  Our draft Master Plan projects that UHV will be out of academic space in Victoria by Fall 2014.

--Master Plan
Dr. Castille said he had met with Victoria College about both campuses’ master plans to discuss areas where we might have common interests. Both campus presidents agreed to continue the discussion and move forward, and DesignLab of the UH College of Architecture will provide several design plans for review and discussion.

B. Academic Affairs Update–Dr. Jeff Cass

Dr. Cass said he was concerned over students that turned in all their paperwork and was admitted to UHV but did not come. He stated that Mrs. Norgard would be contacting these students. He said the meningitis vaccine was an argument for the lower than predicted enrollment, but said he felt some students did not enroll due to economic reasons or went to community college to get some of their lower division courses out of the way but for the most part, he felt the lower enrollment was due to economic reasons.   He has been visiting with the schools that had declining enrollment to discuss various strategies to increase enrollment.   Dr. Cass discussed the problem of student retention, noting that he feels an earlier warning system to intervene earlier would help the students.  He mentioned he needs to look at the 2+2 agreements.  He closed by saying he feels that UHV needs to work on the seamlessness of student advising and that he believes there is a flow issue that needs reviewed and resolved.  

C. Facilities & Finance Updates–Wayne Beran

Mr. Beran said the BOR’s agenda for February has several UHV items on it; the hiring approval of the new provost, the approval of the site and program for the design of the new Academic and Economic Development Building, and the TimeGate partnership facility. He said the Budget Committee has met and reviewed the reclassification, HEAF, and approximately half of the 5.5 million dollar requests. They will meet again next week.  The plan to purchase the blue building by Jaguar Hall has fallen through, but UHV is working on a deal with the boat dealership behind Jaguar Hall and Jaguar Court to address the concerns about how students enter and exit the dorm area.  UHV is talking to the city about a “Quiet Zone” for the railroad crossing on Ben Wilson.  Mr. Beran said the construction in University West will be completed by early summer.  He said they have narrowed the design down to 2 designs for the Jaguar Suites sophomore housing project.

D. Enrollment Updates–Chari Norgard

Ms. Norgard said the registrar will be sending out an enrollment report summary out today. To better align with our enrollment dates-

  • Fall registration will begin on April16th
  • Financial Aid disbursements will be on August 20th to help minimize book loans and other issues
  • Fall payment deadline will be Thursday prior to the first class day at 6:00 p.m.
  • Registration will be the Wednesday before the first class day at 6 p.m.
  • Registration will open up at 11:59 the evening before, rather than 8:00 a.m. on the day of
  • Moved the Financial Aid priority deadline to April 15th rather than March 15th
  • Fall and summer registration will open at the same time

When asked by Keith Akins as to whether faculty members would have to continue to check each student's prerequisites, Ms. Norgard said she would like to schedule a discussion on PeopleSoft for this campus to address such issues. Currently faculty will have to continue to check students' prerequisites.

Ms. Norgard said she is working on vaccine clinics. Currently we have approximately 345 prospective freshmen who have completed all requirements for admissions. There will be 83 prospective students on campus with their families this Saturday for Jaguar Days. 

E. Other Item Reports

Dr. Akins said his wife, who serves on the QEP (Quality Enhancement Plan) Committee where they are talking retention and campus issues, feels that more student representation is needed on this committee. He said that we not only need students, but we need staff who work closely with students, and suggested a representative from Student Affairs.

Mr. Ferguson said Sugar Land’s new copiers should be in next week.

Dr. Castille reminded everyone of the baseball and softball opening series.

Adjourned at: 11:30 a.m.
Submitted by: Kathy Walton

SACS Reaffirmation 2014