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University of Houston - Victoria

President's Office

9:30 a.m., Wednesday, January 26, 2011
Meeting Minutes

Members Present: Beran, Dahlstrom, Devick Fry, Ferguson, Di Leo, M. Harrison, Mundy, Niroomand, Norgard, Rossow, Ruschhaupt, Rice, D. Smith, L. Smith, Tart, Walyuchow, Zafereo

Absent: LaBrecque

Marketing Representative: Cobler

Guest: Cooke, Cortez, Fanelli, Wallace

I. Organizational Business

-- Mr. Zafereo moved and Mr. Ferguson seconded to approve the minutes of December 8, 2010 as presented.
Motion Carried Unanimously

II. Business

Drug-Free Schools and Communities Act (FRSCA) & Drug & Alcohol Abuse Prevention—Genaro Cortez

UHV's Safety and Risk Manager Genaro Cortez provided an informative presentation to the cabinet members to keep them abreast of what UHV is doing concerning alcohol and other drug abuse prevention. The Department of Education requires all institutions of higher learning to dedicate resources to alcohol and other drug abuse prevention. The Drug-Free Schools and Communities Act (DFSCA) and Drug and Alcohol Abuse Prevention Regulations require campuses to certify that adoption and implementation of programs to prevent the unlawful possession, use/distribution of illicit drugs and alcohol by students and employees have been implemented. Failure to comply with DFSCA puts an institution at risk of losing their federal financial funding. The university’s Drug and Alcohol Abuse Prevention Program Compliance Committee report was distributed for review, noting the Alcohol and Other Drug (AOD) abuse prevention program and policies are believed to be in compliance. The AOD committee did provide recommendations to provide additional support and continuous improvement in the enforcement of the existing prevention program. UHV’s templates for emergency situations have been updated and loaded into PIER (Public Information and Emergency Response). Mr. Cortez mentioned possibly in the future, partnering with Victoria College on a central siren to notify students of emergency situations. A few of the committee’s recommendations—

  • university to distribute prevention program materials by email to students after the 12th class day of the start of the fall and spring semesters;
  • use of student alcohol and drug use survey for resident students at Jaguar Hall followed by the use of focus groups to determine the effectiveness of the university abuse prevention program's education materials; and
  • the development of a Code of Conduct for students, which is already a work in progress.

The content of the biennial program review will be posted on the university’s web site at

Questions & Comments About HB 1 & Companion Senate Bill — Dr. Don Smith & Wayne Beran

Dr. Smith said the preliminary House Bill 1 (HB1) and the Companion Senate Bill have been announced and UHV’s special item funding requests have been reduced, with the exception of SBDC, which is considered revenue neutral. UHV does remain hopeful for the approximate $6 million requested for downward expansion expenses. The university’s tuition revenue was overestimated making the overall reduction seem less. Dr. Smith stated growth brings revenue but it also cost.

Mr. Beran stated general tuition revenue keeps the university going and predictions on the House side are down by 18% and down by 15% on the Senate side.

Ms. Norgard said $450,000 was given to Texas students for financial aid and this reduction will impact Texas universities’ recruiting students and enrollment.

Jaguar Hall Updates — Wayne Beran

Construction workers are working on finishing up the dorm’s punch list. The dorm laundry area is almost ready for use. Mr. Beran reported the Alumni Office is going to supply televisions for the dorm. The Jaguar Hall Dining web site is a work in progress,; meal plans are there for your information and can be purchased in blocks. The plans are broken down into residential, non-residential and employee meal plans. An example of this is the Employee 15 Plan which cost $80/semester + tax, or $5.33 per meal, for all you can eat. Shortly swipe cards will be issued making eating at the Jaguar Hall Dining even easier.

Enrollment & Student Success Updates — Chari Norgard

Ms. Norgard discussed issues concerning PeopleSoft migrating to 9.0 and the deadline for testing being Friday, February 11th. Certain individuals that manage enrollment will be devoting half of their workday to an uninterrupted time that will allow them to finish the testing for the migration and will not be answering their phones or emails. Their phones will be forwarded and manned. The migration testing will take place beginning on February 21st and these individuals may have to travel to Houston for training possibly up to four weeks. The flip over to PeopleSoft 9.0 is scheduled for March 31-April 1. Ms. Norgard reiterated the enrollment information distributed by email by the registrar, noting the change in the "budgeted" figures and the fact we are still over budgeted amount.

A copy of the fall 2011 recruitment update was distributed to cabinet members. Informative recruitment facts —

  • as of January 21, UHV had 1,000 freshmen applications for the fall 2011 compare to this time last year we had 377 applications;
    • 103 applications have been approved, compared to 57 in 2010 on the same date
    • 64.5% of applications are from Hispanic students and 54.4% accepted students are Hispanic
    • F/M applications = ~2/1
  • top counties for applications to date: Bexar, Harris, Cameron, Fort Bend, Hidalgo, Travis, Webb, Dallas, Nueces, and San Patricio;
  • top counties for admitted students to date: Harris, Fort Bend, Bexar, Webb, Travis, Victoria and Matagorda;
  • applications have been received from the USA and 11 other countries; from Texas and six other states;
  • recruitment efforts have expanded in terms of the number of schools within most counties and in terms of the number of geographic areas we reach while still maintain a careful balance between growing and the relationships at schools in the original target areas;
  • about 8% of the applicants so far are coming from areas in which UHV has not been physically present.

Development Report — Mark Zafereo

Mr. Zafereo reported University Advancement has met a little over half of their fund raising goal. He reported they are beginning to work individual contacts, stating that some people plan to give but are holding off for the time being.

Dean Reports

Dean Di Leo reported the School of Arts & Sciences enrollment is up by nearly 50%, and upper division up by 14%. FC2 (Fiction College Two) received a $25,000 check from the Doctorow Foundation. Currently the school is sponsoring the following events; Reading Series, Society for Critical Exchange Conference, Cancer Series and the Faculty Speaker Series.

Dean Rossow reminded cabinet members that graduate students are extremely important and that graduate education thrives. The School of Education and Human Development is currently working on 5 cohorts, possibly up to 100 students.

Dean Niroomand said the School of Business Administration has grown about 17% in both headcount and SCH from last spring. He noted that recruiting more students is important and that growth is good; but let's not forget that quality must also be maintained.

Dean Tart announced that the School of Nursing hit the 200 mark, an increase of 80% in headcount and 78% in semester credit hours. She reported the RN to BSN classes in Cinco Ranch are full, there are 62 in Second Degree BSN program and she noted the labs are full in Sugar Land. Dean Tart stated she and Dean Niroomand and their staff have been working on a new program to attract newer students. The MSN MBA program has now been approved. Both sides of this program’s admission requirements must be satisfied, 57 hours total, basically 2 years full-time. This program was developed to retain accreditation for both the School of Nursing and the School of Business Administration.

Other Item Reports

Ms. Mundy reported the university has received the offer of a donation of a home and the donation will be explored a little further in the coming months. She also said she is working on Campus Community grant for retention efforts.

Dr. Rice announced the spring 2011 commencement will be held on May 14th at Faith Family Church. The university will be hosting two commencement ceremonies, the School of Business Administration and the School of Education and Human Development will conduct their ceremony at 9 a.m. The School of Arts & Sciences and the School of Nursing ceremony will be at 1 p.m. Receptions will follow each ceremony at the UHV campus Multi-Purpose room.

Mr. Ferguson announced that Title V grant funds were used to purchase equipment and software to implement a lecture capture system in our classrooms. Currently there are seven university rooms (5 in Victoria and 1 each at the Sugar Land and Cinco Ranch campuses) that have the Panopto lecture capture system installed. Mr. Ferguson said the ID card replacement printers have been down but have been repaired and it will probably be another two weeks before the new ID cards are issued.

Meeting was adjourned at 11:00 a.m.

Submitted: Kathy Walton