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University of Houston - Victoria

President's Office

9:30 a.m., Wednesday, August 25, 2010
Meeting Minutes

Members Present: Beran, Dahlstrom, Di Leo, Ferguson, Devick Fry, M. Harrison, LaBrecque, Mundy, Niroomand, Norgard, Ruschhaupt, Rice, Rossow, D. Smith, L. Smith, Tart, Zafereo, Walyuchow

Guests: Jane Mims and Dr. Holly Verhasselt

I. Organizational Business

--The August 11th minutes were approved as written.

II. Business

Welcome–Dr. Smith

Dr. Smith welcomed Dr. Jane Devick Fry, the new President of the Faculty Senate, to President’s Cabinet.

Academic Efforts Underway–Dr. Holly Verhasselt and Ms. Jane Mims

Dr. Holly Verhasselt and Ms. Jane Mims shared with cabinet members a view of UHV’s “Faculty and Course Information” web pages that faculty members will be using for posting their information that is required by HB-2504. The Texas Legislature passed HB-2504 mandating all Texas public institutions of higher learning make certain information concerning undergraduate academic programs available to the public. The academic deans distributed UHV’s version of the HB-2504 required information last week to their faculty members. Even though only undergraduate academic program information is required by HB-2504, UHV has opted to include graduate information. This information will be retained for 2 years, is ADA compliant and is key word searchable by field. Future modifications will allow faculty members to copy syllabus information forward when updating for each semester. As of September 1st, a link titled “Faculty and Course Information” will be posted under “Resources” on the UHV homepage that will cover: Learning Objectives, Major Assignments/Exams, Required Reading, Recommended Reading and List of Discussion/Topics. Evaluations will be required to be included in the spring.

Dr. Smith thanked Dr. Verhasselt and Ms. Mims for their work in making UHV compliant for HB-2504.

Legislative Appropriations Requests–Mr. Wayne Beran

Mr. Beran shared a handout titled “Legislative Appropriations Request (LAR) Summary of Exceptional Items and Tuition Revenue Bonds (TRBs).” UHV’s TRB requests will be for academic/office space for $61.5 million. UHV is requesting special item funding to continue on the Master of Science in Nursing, Center for Regional Outreach and Small Business Development Center. We are also requesting exceptional item funding for Downward Expansion, $6,040,945, and Centro Victoria, $1,000,000. Debt Service is a new TRB (6.5% for 20 years) for FY 2013. Mr. Beran and Dr. Smith will present in Austin to the Legislative Budget Board staff in the governor’s office on September 9th.

Space Usage Efficiency

The Coordinating Board’s Space Usage Efficiency (SUE) report list UHV as last in the state. SUE scores show how efficient a university is using their classrooms and labs. The SUE report is critical as this system drives the classroom space. Mr. Beran stressed the need to be more efficient in room assignments and how we are using our space. The SUE score is one of the ways the Coordinating Board determines if there is additional need for classrooms and labs. If UHV is to expand its facilities, this score needs to reflect efficient use of those assets.

Jaguar Hall

Mr. Beran reported the UHS fire marshal spent 3 days at Jaguar Hall last week; there was also a safety inspection for the kitchen. The fire marshal will return by the end of the month to address all issues noted on the first report. Krueger Construction has said they can release 90 rooms and the kitchen. The lounge, 2 classrooms, Student Services offices and Athletic office will not be ready by the time students move in. The annex demolition is underway and almost completed. Mr. Beran also passed out a brochure on meal plans for the new Jaguar Hall dining. All faculty, staff and students can participate in the meal plans or just stop in for a meal. He also requested that all President’s Cabinet, with the exception of the President’s office, use this facility for catered events. The new dining hall can also cater meetings on-campus. There will be a new web site posted in the near future regarding their meal plans and other information.

Missing Student Notification–Ms. Chari Norgard

Ms. Norgard shared a copy of the new policy on Missing Student Notification which is required by the Higher Educational Opportunity Act. A motion to approve the policy was presented.

Motion Carried Unanimously

Enrollment Report

Enrollment headcount, as of today, is 4,000, budgeted for 3,982. The semester credit hours count is at 33,950 and we budgeted for 29,892. Of the students that were zapped, a little over half (258) have already reregistered. We have 297 freshmen/sophomores registered. Move-in date for Jaguar Hall is still scheduled for September 5th and 6th, 9:00 a.m.-3:00 p.m. There will be a 3:00 p.m. parent session on both days. Welcome bags and T-shirts are being prepared for the students. Ms. Norgard suggested it would be nice for cabinet level supervisors to be present at Jaguar Hall on the move-in days. She requested that she be notified by early next week if they are able to be there. There have been 209 housing applications and 197 deposits for dorm rooms. Since the security fence will not be completely up by the time the students move in, Ms. Norgard has requested that visible security be at the dorm around the clock during the move in and until the fence has been completed.

Development Report–Mr. Mark Zafereo

Mr. Zafereo reported that the annual fundraising letter will be out by the middle of September. University Advancement has purchased a mailing list from the Houston Chronicle for their fund drive. University Advancement is updating their web page, policy for stewardship and the policy that deals with Advancement. There will be a golf scholarship luncheon on September 9th. Mr. Zafereo noted that State Representative Geanie Morrison is trying to keep a unified message for UHV.

Other Items

Dr. Rice announced she is working on establishing a date in January for this year's cabinet retreat and asked for feedback on dates in January.

Dr. Dahlstrom announced there will be a Library Open House from 10:00 a.m. until 2:00 p.m. on September 9th.

Dean Di Leo announced that John Dufresne will be the first ABR Reading Series guest on September 2nd, with a reception hosted by Regent Morgan Dunn O’Connor.

Dr. Jane Devick Fry said the first Faculty Senate meeting will be on August 27th and they are looking forward to a positive and productive year.

Mr. Walyuchow said the 2010 Golf Scholarship Luncheon will be on September 9th, and the guest speaker will be Noreen Mohler, the 2010 Curtis Cup Captain. Also on September 9th, there will be 2 soccer games to be played on the new UHV soccer field. Mr. Walyuchow stated the Athletic department takes the academic progress of student athletes very seriously.

Dean Niroomand reminded everyone of the September 2nd, Annual Scholarship Reception at the UHS Sugar Land campus.

Dean Tart said the School of Nursing’s Fall Nursing Forum, with M D. Anderson, has been scheduled for November 12th and 13th in Sugar Land.

Meeting was adjourned at 11:00 a.m.
Submitted: Kathy Walton