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University of Houston - Victoria

President's Office

9:30 a.m., Wednesday, July 14, 2010
Meeting Minutes

Members Present: Barr, Beran, Dahlstrom, Ferguson, Hudson, LaBrecque, Mundy, Niroomand, Norgard, Ruschhaupt, Rice, Rossow, Schnebly, L. Smith, Tart, Zafereo, Walyuchow

Members Absent: Di Leo

I. Organizational Business

-- Mr. Ferguson moved and Dr. Dahlstrom seconded to approve the minutes of June 2, 2010 as presented.
Motion Carried Unanimously

II. Business

Welcome — Dr. Hudson

Dr. Hudson welcomed Ash Walyuchow, Athletic Director, as the newest member to the President's Cabinet.

FY 2011 Staff Holiday Schedule — Laura Smith

Ms. Smith brought forward a recommendation for the FY 2011 staff holiday schedule that will be included on the August Board of Regents agenda. The number is calculated based on how the list of approved state holidays happens to fall on the calendar for any given year. There will be 12 proposed holidays for FY 2011: 9/6/10, Labor Day; 11/25-26/10, Thanksgiving; 12/24/10-12/31/10, Winter Holiday; 1/17/11, Martin Luther King Day; 5/30/11, Memorial Day; and 7/4/11, Independence Day.

Approved as recommended

III. Roundtable Discussions

Dr. Hudson:

  • Announced the budget looks good for next year and is almost ready to finish up;
  • Said raises are ready to be announced;
  • Reminded everyone this is a count year;
  • Mentioned Representative Morrison’s commission intends to try to help push forward a legislative agenda;
  • Thanked Olga Chappa for serving on the commission, noting UHV was well represented;
  • Extended congratulations to Kristen Lindley for winning the 2011-12 Rotary Foundation Academic-Year Ambassadorial Scholarship, who is currently in London studying abroad;
  • Mentioned Dean Di Leo's article in the Chronicle for Higher Education, stating it was the second most emailed article;
  • Participated in a dorm tour and attended a briefing last week on Jaguar Hall—stated still a lot of work to be done but very confident we would be ready;
  • Announced the Jaguar wooden Adirondack chair and footstool, handmade by Mark Vendl, Executive Director of the Boys and Girls Club, are now available to UHV;
  • Toured the new Sugar Land bookstore and requested Amy Mundy assist with making sure there is UHV merchandise available for our students;
  • Announced there will be an entry change to the side drive to the University West building from Ben Wilson in order to allow space for the soccer field; and
  • Reported as of August 14th The Victoria College campus became a non-smoking campus—requested faculty, staff and student cabinet representatives take this issue to their respective group and report back to Mr. Beran with a recommendation on whether UHV should also go non-smoking.

Dr. LaBrecque announced the Academic Affairs units along with several other UHV units have 2 weeks to prepare for the upcoming UHS audit. She reported Academic Affairs held a 2-day retreat last week with the deans. Following the retreat, Dr. LaBrecque said it appears the Faculty Manual will be delayed but hopes to have it ready by September for the Faculty Council to review. UHV is working on making sure we are ready for the State of Texas HB-2504 that mandates all public institution of higher learning in the State of Texas make available certain information on their website.

Dean Tart said the DNP interviews are underway. The School of Nursing (SoN) has purchased SoftChalk, a computer program to help with on-line instruction. Also, the SON has implemented a centralized application system, NursingCAS, for Second Degree BSN students. Deadline for application for the Second Degree BSN program is October 1st. She thanked Dr. Hudson, Mark Zafereo and Amy Mundy for touring the Sugar Land campus and for their support of the SoN.

Ms. Smith stated Susan Nester, Compensation Consultant for UHV, will be the guest speaker at tomorrow's Staff Council meeting at 10:00 a.m. and will also speak to managers and supervisors at 1:30 p.m. She reminded everyone of the Corporate Cup Kickoff Party today commenting there are new events and a few rule changes for this year.

Ms. Norgard told cabinet members today's orientation session would contain 49 students and 76 guests. She reported the July 29th orientation session is already full. The original orientation schedule consisted of 3 more sessions, July 29th, August 10th and 12th, but since the 29th is already full 2 more sessions have been added—August 9th and 16th. The scheduled move-in date for the dorm is August 19th. Enrollment numbers: 1,387 freshmen and 293 sophomores; 517 freshmen have been fully accepted and 157 sophomores fully accepted; with the "firm list" consisting of 340. So far, 122 applications have been received for housing with 110 students having made room deposits. Six Jaguar Hall resident assistants were hired, 3 of these are athletes, leaving 1 position remaining to be filled. A "Welcome Week" is being planned for the first week of the semester. Ms. Norgard is creating a student calendar of events, so please let her know if your unit is planning anything for the students. The LEAD van will be turned into a shuttle for the dorm and will eventually have to be retrofitted for handicap students. Ms. Norgard said summer enrollment is up 7% over last year and slightly under what was budgeted. A city welcome is being planned for our incoming students.

Dean Rossow reported the School of Education and Human Development developed a course for freshman students titled "Art of Teaching." The course is scheduled to be taught at the Howell Middle School campus. Dr. Bob Moore is in favor of allowing the course to be at Howell, as this will provide UHV students with clinical exposure. Dean Rossow said he had visited with the Dean and Director of Graduate Students at Texas A&M Kingsville on partnering with them on Education Leadership. They are interested in doing a 69-semester-hour program, with 24 hours being offered by UHV faculty, all courses offered here with residency established at UHV.

Dean Niroomand reported the School of Business Administration already has 27 sections closed for the fall semester, and a 9.21% increase over last year. They are working on the MSN/MBA dual program with Nursing. The SBA faculty will shortly be voting on the program but Dean Niroomand does not foresee a problem.

Dr. Schnebly had no report.

Dr. Dahlstrom stated the Korean War Conference was successful and well received. The library is trying to fill some vacancies.

Mr. Beran:

  • Jaguar Hall Dorm
    • Remodeling of dorms rooms will be moving fast once the molding and asbestos are removed
    • Getting ready to re-pour the kitchen floor
    • Classrooms and offices will not be ready until October (largest classroom will hold 60)
    • There will be public parking for meetings and lunches
    • Students will have a gated parking area
  • State mandated 5% reduction
    • UHV returned $650,000 for this year and year 2 will be another 5%
  • Perspectives on the Current Financial Situation
    • Funding priorities will remain the same
    • Continue working toward our vision
    • Preapproval process is at the cabinet members level for
      • Non-instructional in-state travel
      • Furniture purchases
      • External printing
      • Office supplies

Ms. Barr said UHV Small Business Development Center (SBDC) hosted the quarterly directors' management meeting of the Southwest Texas Border Small Business Development Center Network on July 15th. She announced the Staff Council parking spot drawing results—winners, Robin Cadle and Shawn Brett will have the spot through December. Staff Council raised $166 with this fundraiser. Another drawing for parking spaces will take place in December for the January-June parking timeframe. The Staff Council Summer Food Drive is underway with the university divided into competing groups. More details to follow. She announced there will also be a Staff Council food drive for the food bank at the HEB Plus! produce entrance on July 31st, 8:00-5:00, volunteers are needed.

Ms. Mundy announced Campaign Victoria received unsolicited funding from the proceeds of the local golf tournament. Not only are scholarships going to be offered to freshmen, but scholarship funds are being raised to offer to Victoria students that are already registered. The Greater Texas Foundation will be on campus in August to visit the Access to Success program.

Ms. Ruschhaupt announced the Student Senate is selling "Fear the Jaguar" T-shirts. The Student Senate members are working with University Advancement on selling pavers. At the end of September, 3 of the 7 officers will be attending a conference in Washington, D.C. Student Senate members are working on trying to raise additional funds to allow all their officers to attend. Ms. Ruschhaupt said members of the Student Senate continue to volunteer at the Texas Zoo on a regular basis. The Student Senate will help with Student Orientation as Student Ambassadors for the day.

Mr. Walyuchow stated he had received inquiries about other teams using our new soccer field, preferring real grass, to Memorial's artificial surface field. UHV's new soccer field is making progress and plans are to have it ready for the first home game on September 3rd. The soccer schedule can be found on Athletics' web site. There will be 9 men's and 7 women's home games, with 17 men's and 15 women's total games for the season. Mr. Walyuchow complimented Soccer Coach Adrian Rigby on doing a good job. Whitney Stromgren, the women's golf coach, has resigned her post. Coach Stromgren will be moving because her husband got a job somewhere else and their family decided to relocate. UHV's golf program will have 2 fall tournaments and 4/5 spring tournaments. Softball will have 7/9 home dates with baseball having 29/30 home games. We are on track for athletes; with 120/130 student athletes and more than ½ will be freshmen.

Dr. Rice discussed visiting with a family whose back yard adjoins the UHV property on which we're building the soccer field. The purpose of the visit was to explain the purpose of the construction and build good will. The family expressed enthusiasm over the growth at UHV and plans to attend some soccer games. An incident occurred recently that caused Dr. Rice to recommend we review our processes related to degree completion, graduation, length of time between end of semester and student receiving diploma, etc.

Mr. Zafereo said he was very impressed with the quality and depth of the people here. That UHV is an exciting place to be, crediting our administration and leadership. He said he had visited UHSSL and was very impressed with the program. He is currently working with Dr. Hudson and Mr. Beran on space data and putting a plan in place to make sure we meet certain benchmarks. Mr. Zafereo stated that retention will be critical for UHV. He expressed his appreciation for his staff in University Advancement. Mr. Zafereo said he is making contacts in the community; and closed by saying that people's are noticing the incredible positive change at UHV and they are impressed.

Mr. Ferguson reported that fiber is being run to Jaguar Hall for the dorm rooms. There will be no telephone service in the rooms for students. The building will be wired for Wi-Fi and student rooms will be wired for network access. Information Technology is upgrading UHV's current server room to accommodate UH's secondary data center. Shutters will be placed on the windows for full hurricane protection. He reported the single sign-on for students has gone well and hopes this will encourage more student use of UHV email. PeopleSoft access will be changed to use our local account/password by the end of the summer. He shared a sheet with cabinet members that showed computer donations to local public schools from 1997 to 2010. A brief discussion followed on where UHV is on their iPhone app.

Dr. Hudson closed the meeting by sharing an article titled "Academic Outcomes of Study Abroad" from the July 13, 2010, Inside Higher Education.

Meeting was adjourned at 12:05 p.m.

Submitted: Kathy Walton